ADMINISTRATIVE MESSAGE (TELETYPE) GUIDELINES – Table Of Contents

ADMINISTRATIVE MESSAGE (TELETYPE) GUIDELINES............................................. 2 DESTINATION ORIS ................................................................................................................ 2 MESSAGE NUMBER (MNO) ................................................................................................... 3 SENDING AGENCY (AGY)...................................................................................................... 3 TIME CONTROL FIELD ........................................................................................................... 3 MESSAGE TEXT (Required)..................................................................................................... 4 BROADCAST MESSAGE CODES ........................................................................................... 5 MISCELLANEOUS MESSAGES.............................................................................................. 7 MESSAGE RETRIEVAL ........................................................................................................... 7

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ADMINISTRATIVE MESSAGE (TELETYPE) GUIDELINES

An administrative message (AM) may be sent from one terminal to another terminal at another location. The information to be transmitted must be a criminal justice related message.

The use of excessive verbiage and embellished information are prohibited.

The use of non-valuable information must be avoided, (i.e., the address or telephone number of parents reporting a runaway child). The originating department, not the parents, will be notified of any apprehension.

The use of non-standard abbreviations must be avoided. Abbreviations which may be common within one department or state can be unknown to another department or state.

It is imperative departments originating any type of "want message" cancel the message when it no longer applies. Messages can be cancelled only by the originating department. Do not resend the original message when cancelling.

Departments apprehending an entered wanted subject or recovering entered stolen or entered wanted property must send a notification to the originating agency, reporting the apprehension or recovery using the standardized hit confirmation form. The originating department must then cancel their outstanding messages and clear their LEADS/NCIC file entry.

Ohio agencies may receive an incoming administrative message coming from a state that uses a “Control Field”. A control field is a ten-digit alpha-numeric identifier used by some states instead of “for the attention of”, or for routing purposes to a specific person or section. Ohio does not use a control field, except in response to an incoming message. With a control field, the identical field must be used on the reply message.

DESTINATION ORIS

The message header (ORI) is a nine-character NCIC assigned agency identifier which directs the message to its proper location(s). A message can be addressed to a total of five individual agencies by using the ORI for each agency.

DRI OHOHP0000 OH0250100 OH0251100 OH0250000 OHCOP0000

To obtain a copy of the message for your files, key in your ORI as one of the individual headers.

When using Ohio broadcast code messages, i.e., OHALLTERM or a region code, more than one Ohio header may be used. The Ohio broadcast codes may also be used in conjunction with an individual agency ORI. To direct the message to another state at the same time, place the two

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letter state code identifier after the ALLTERM/REGION header. Do not use a nine digit ORI for region or ALLTERM requests to other states; use only the two character header.

Example: DRI OHALLTERM PA

Note: The sending of ALLTERM and region messages to other states sends the message to their control center for dissemination as they see fit. Thought should be given as to whether the message applies to the whole state or a quadrant before using these broadcast message keys.

MESSAGE NUMBER (MNO)

Mno Int Dat – This line consists of the originating agency's message number, operator initials, and date message transmitted. This is for original messages only.

When the message is delivered, the computer will add a line indicating the sending agency's ORI, automatic message number, the time and date.

SENDING AGENCY (AGY)

This is the actual name of the agency. (Agency sending the message)

DESTINATION (AGY)

This is the name of the department(s) or agency(s) that is/are to receive the message. If it is desirable to send the message to a specific section within a department, it can be added on the same line, i.e., FRANKLIN COUNTY SHERIFFS OFFICE COLUMBUS OH DEP. SMITH TRAFFIC BUREAU.

TIME CONTROL FIELD

Use military time – 0001 – 2359 Hours.

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MESSAGE TEXT (Required) The system must not be used for the following:

  1. Social announcements, i.e., holiday messages, retirements, convention notices.
  2. Recruiting of personnel.
  3. Messages in which the complainant is interested only in the recovery of property.
  4. Attempts to locate vehicle (breach of trust) without warrant. For the protection of the arresting officer, messages are not to be dispatched until a warrant is secured.
  5. Excessively long messages.
  6. Transmission of subpoenas.
  7. Messages supportive or in opposition to political issues or announcement of meetings relative to such issues.
  8. Messages supportive or in opposition to labor/management issues or announcements relative to such issues.
  9. Messages supportive or in opposition of legislative bills.
  10. Messages relating to requests for information concerning salary, uniforms, personnel, or related items which can be routinely obtained by correspondence or means other than LEADS/NLETS.
  11. Messages relating to the advertisement or sale of equipment.
  12. Individual listing of items stolen is prohibited. A general description of property is permitted.
  13. Radio codes in messages must not be used.
  14. Solicitation of funds.
  15. Request for criminal history record information.
  16. Training messages that include the name of the company that is providing the training unless the company is not-for-profit and is providing a direct service to law enforcement.

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BROADCAST MESSAGE CODES

To simplify the sending of a message to more than one agency or department, Ohio law enforcement and criminal justice agencies are grouped into regions. More than one broadcast message code may be used in a header. (Individual agency ORIs may be used with the broadcast codes, providing the individual agency ORI is listed first, followed by the broadcast message code). Messages will be sent to all criminal justice terminals in the areas as defined by the quadrant broadcast codes listed.

LEADS broadcast boundaries provide a visual of the exact geographic area of the state to which the various region broadcast covers. Also identified are the counties in each region. This will assist the user to determine if the use of the region broadcast is actually necessary. Many times the purpose can be accomplished by addressing multiple terminals as opposed to the broadcast identifier.

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  • OHALLOHPT
  • OHALLOHPS
  • OHALLGHQT
  • OHALLOHP#
  • OHALLTERM
  • OHALLLAKE
  • OHALLRIVR
  • OHALLIS70
  • OHALLIS71
  • OHALLIS75
  • OHALLIS77
  • OHALLSHRF
  • OHALLPLCE
  • OHALLTNPK
  • OHALLCNXX
  • OHADJCNXX

All Highway Patrol terminals individually. The sending agency will be notified if any terminal is inoperative.

All Highway Patrol terminals at posts with scales. All Highway Patrol terminals at the Highway Patrol General Headquarters.

Replace the # with a Highway Patrol District number, excluding District 10 for the turnpike. This will go to all Highway Patrol terminals within the designated district.

All Police, Sheriff, Highway Patrol and other criminal justice terminals. Use this code only for urgent and important messages when it is necessary for every criminal justice agency in the state to be alerted.

All along the Lake Erie shore. All Along the Ohio River shore. All along Interstate 70. All along Interstate 71. All along Interstate 75. All along Interstate 77. All sheriff's offices individually who have LEADS access. All police agencies individually who have LEADS access. All agencies along the Ohio Turnpike. This code is only used by

the State Highway Patrol Berea District Headquarters (Turnpike)

to notify agencies of road conditions, etc. All LEADS users in county XX (XX = county number 01 through 88).

All LEADS users in county XX and all adjacent counties (XX = county number 01 through 88).

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MISCELLANEOUS MESSAGES

Attempt-To-Locate (ATL) and Attempt-To-Contact (ATC) are to be used only when all other means have failed and limited to cases of extreme emergency i.e. foul play is suspected or known; death or serious illness messages; or delivery of military orders. An ATL message is to give the area of travel, including vehicle description, time of departure, routes of travel and any known stopovers.

MESSAGE RETRIEVAL

If a message cannot be received at a terminal, the message will be held by LEADS. When the receiving terminal is ready to receive messages it will automatically be delivered to the terminal when the next operator logs on.

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CAUTION OHIO POLICE (COP) FILE – Table of Contents

CAUTION OHIO POLICE (COP) FILE ........................................................................................ 2 Immediate threat .......................................................................................................................... 2 Taylor Alert ................................................................................................................................. 2 Homeland Security ...................................................................................................................... 3 Blue Alert .................................................................................................................................... 3 INQUIRY........................................................................................................................................ 4 HOTSHEET RETRIEVAL............................................................................................................. 4 ENTRY ........................................................................................................................................... 4 FOLLOW-UP NOTICES................................................................................................................ 5 MODIFY......................................................................................................................................... 6 DELETE.......................................................................................................................................... 7 COP DATA FIELDS ...................................................................................................................... 7 Field Tag Description.................................................................................................................... 7

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CAUTION OHIO POLICE (COP) FILE

The Caution Ohio Police (COP) File is an Ohio only LEADS file developed as a means to quickly disseminate information about potentially dangerous situations and/or persons using information gathered during the initial response to an incident.

This file is not a replacement for the Wanted Persons File and therefore cannot be used as the basis to search, detain, or arrest. It is very important to replace the COP entry with a Wanted Person entry as soon as possible.

Each COP entry, when stored in LEADS, generates a statewide OHALLCOPS broadcast.

The standard query transactions that check the Wanted Persons, Stolen Vehicle, and License Plate Files also check the COP File.

The COP File includes four types of records: Immediate Threat, Taylor Alert, Homeland Security and Blue Alert.

Immediate threat

Immediate threat records are those which warn of potential danger and are input with a value of ‘N’ in both the LTCI and HOME fields. They are automatically purged after forty-eight hours

(48) unless modified/updated. The entering terminal receives a follow-up validation notice every eight hours (8) until such time the record expires.

Taylor Alert

Taylor Alert (aka long-term caution) records can only be entered into the COP File after written approval has been obtained from the chief of police, county sheriff, law enforcement agency administrator or their assigned designee. When considering approval of the entry, ensure the entry meets the following criteria.

  1. Any previous conviction for an act of violence (assault) against a law enforcement officer. (This does not include resisting arrest or fleeing)
    1. A verbal threat of physical harm specifically directed toward law enforcement personnel. In this instance the following guidelines apply and must be met:
      • “Reasonable suspicion” to believe an individual may act on a verbal threat at sometime in the future. Reasonable suspicion is established when information exists that establishes sufficient facts to give a trained law enforcement officer a basis to believe there is a reasonable possibility the individual may present an increased danger to any law enforcement officer.
      • Source reliability – the reliability of the source is unquestioned or has been well tested in the past.

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The Taylor Alert records remain in the system until cancelled or cleared by the entering agency. A report will be generated once a quarter for validation of these records.

Homeland Security

Homeland Security records are entered when there is a potential risk to state or national security. A homeland security threat is considered to be the possibility of catastrophic loss of life or property within the United States itself.

The type of threat must be defined in the alert text field. For example:

ALRT/PICKUP TRUCK LOADED WITH DYNAMITE WAS TAKEN FROM A CONSTRUCTION SITE

ALRT/AT TIME OF REPORT THE PERSON MADE COMMENTS INDICATING THEIR INTENTION TO HARM INNOCENT CROWDS OR DESTROY INNOCENT PROPERTY

ALRT/AT THE TIME OF REPORT THE PERSON COULD BE TIED TO THE POSSIBILITYOF TERRORIST ACTIVITY

The Homeland Security Alert records remain in the system until cancelled or cleared by the entering agency. The system will generate a report on a six hour basis of all homeland security entries made within the previous 24 hours.

Note: If an out-of-state agency sends a message to LEADS Control which would qualify for the COP File and is not already entered in the Wanted Persons File, LEADS Control will make the entry into the COP File. The sign off for the entry will indicate the name and telephone number of the originating agency and “Rlyd Ohio LEADS Control 1-800-5892077.”

Blue Alert

Blue Alert records are entered in the event of a tragedy involving a critically injured or killed law enforcement officer where the suspect(s) are still at large, or in the event of a missing law enforcement officer. The following criteria, as listed in ORC 5502.53, must be met to initiate the Blue Alert:

1. A local law enforcement agency confirms that a law enforcement officer has been seriously injured or killed, and the suspect has not been apprehended or that a law

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enforcement officer is missing on duty under circumstances warranting concern for the law enforcement officer’s safety.

2. There is sufficient descriptive information about the suspect or the circumstances surrounding a law enforcement officer’s injury, death, or disappearance to indicate that activation of the alert may help locate a suspect or a missing law enforcement officer.

The Blue Alert records remain in the system until cancelled or cleared by the entering agency. A report will be generated once a quarter for validation of these records.

INQUIRY

The standard queries – QW, QV, WW, RP, RV, DL, and DS transactions – check the COP File for records containing the requested social security number, license plate number, operator license number, or name.

If a match of the requested data field(s) is found, the system will return the COP record displaying it on a red background.

HOTSHEET RETRIEVAL

An agency may also query the COP File directly to retrieve a listing of:

The message key used for this query is COPP.

The field QTYP is required to indicate the type of query. Its valid values are:

The field QKEY is required when using CO in the QTYP field. It is used to indicate the desired county number (two digits 01 – 88).

ENTRY

The message key to enter a COP record is ECOP.

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The required fields are:

ORI CONT CT1 INCD LTCI HOME INCL ALRT

Information pertaining to an individual and/or up to four vehicles may also be entered.

After transmitting the entry and no errors are found, the user will receive a message advising the record has been entered into the LEADS COP File.

The system then generates an OHALLCOPS broadcast message.

It is required the record be queried to ensure the entry was applied to LEADS. A second party check must be documented and the most current printout retained with the agency records.

FOLLOW-UP NOTICES

A follow-up validation notice is sent to the entering agency every eight hours for each immediate threat and every six hours for each homeland security threat COP record an agency has in file. The purpose of the notice is to help keep the information in the COP File current. The Taylor Alert has no follow-up notices.

The notice serves as a reminder to cancel the COP record when an appropriate Wanted Persons entry has been made or to add any additional information to the record which may have become available.

The notice also indicates the time remaining before the COP record is automatically purged. If the COP record is still valid when this notice is received, validate the record by transmitting the transaction provided. If the record needs to be cancelled or modified take appropriate action. An example of a COP validation notice is shown below:

***WARNING***THIS RECORD WILL BE AUTOMATICALLY PURGED IN 39 HOURS.

NAME/PUBLIC,JOHN Q LID/25COP004 ORI/OHOHP0040

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VALIDATE THIS COP ALERT AND EXTEND IT FOR AN ADDITIONAL EIGHT HOURS BY TRANSMITTING THE TRANSACTION SHOWN BELOW. IF ADDITIONAL INFORMATION IS AVAILABLE, MODIFY THE COP RECORD. A COP ALERT CANNOT BE USED AS THE BASIS TO STOP, DETAIN OR ARREST A SUBJECT AS SOON AS POSSIBLE, PLEASE REPLACE THE COP RECORD WITH A PERMANENT OR TEMPORARY WW ENTRY. REMOVE THE COP RECORD AS SOON AS THE WW ENTRY IS MADE.

IF YOU WISH TO EXTEND THE ALERT FOR EIGHT MORE HOURS, RUN AN EXT TRANSACTION.

EXT.25COP004

A final notice is also sent to the entering agency four hours before a COP record is automatically purged by the system. This notice has the same format as the notice shown above without the validation option.

MODIFY

Modification of records is restricted to the entering agency.

The following message keys are used to modify a COP record:

MCOP is used to modify the information from the original entry. The following fields are required:

ORI LID COP-ID CONT CT1 INCD LTCI HOME INCL ALRT

The MCOP transaction gives the option of sending the broadcast after the changes have been made.

COP3 is used to add/modify additional alert text. Up to 18 additional lines can be added. Identify the record to be modified by both LID and COP-ID.

Action code: A (add) D (delete) M (modify) ALR3: is where the additional text is entered

EXT is used to extend the life of the record. The record is identified by its LID.

The COP3 and the EXT modify transactions will automatically cause another OHALLCOPS broadcast to be sent out with the updated information.

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It is required the record be queried to ensure the entry was applied to LEADS. A second party check must be documented and the most current printout retained with the agency records.

DELETE

Deletion of records is restricted to the entering agency. The message key to delete a COP record is DCOP. Identify the record by either the LID or COP-ID and one of the following data fields from the

record: NAM, OLN, SOC or LIC. The delete transaction causes another OHALLCOPS broadcast to be sent out with the updated information.

It is required the record be queried to ensure the entry was deleted from LEADS.

COP DATA FIELDS

The Caution Ohio Police record contains the following data.

Field Tag Description
ADR street address of subject
AGE age of subject
ALRT text describing the situation
ALR2 additional text field to describe situation
CID COP record ID assigned by system
CONT contact name
CTY city of residence of subject
CT1 contact phone #
DOB date of birth of subject
DTE date record entered into the database
EYE eye color of subject
HAI hair color of subject
HGT height of subject
HOME home security threat indicator
IDX unique record number assigned by the database
INCD incident date
INCL incident location
INVD SSN of subject

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Field Tag Description (continued)

LIC vehicle one – license plate number LIS vehicle one – license plate state of issue LIT vehicle one – license plate type LIY vehicle one – license plate expiration date LIC2 vehicle two – license plate number LIS2 vehicle two – license plate state of issue LIT2 vehicle two – license plate type LIY2 vehicle two – license plate expiration date LIC3 vehicle three – license plate number LIS3 vehicle three – license plate state of issue LIT3 vehicle three – license plate type LIY3 vehicle three – license plate expiration date LIC4 vehicle four – license plate number LIS4 vehicle four – license plate state of issue LIT4 vehicle four – license plate type LIY4 vehicle four – license plate expiration date LTCI Taylor alert – long term caution indicator MKE message key NAM name of subject OLN operator license number of subject OLS operator license state of issue of subject OLY operator license date of expiration of subject ORI identifying number of the entering agency RAC race of subject SEX sex of subject SMT scars, marks & tattoos of subject STA state of residence of subject WGT weight of subject VIN vehicle one – vehicle identification number VYR vehicle one – vehicle year VMA vehicle one – vehicle make VMO vehicle one – vehicle model VST vehicle one – vehicle style VCO vehicle one – vehicle color VIN2 vehicle two – vehicle identification number VYR2 vehicle two – vehicle year VMA2 vehicle two – vehicle make VMO2 vehicle two – vehicle model VST2 vehicle two – vehicle style VCO2 vehicle two – vehicle color VIN3 vehicle three – vehicle identification number VYR3 vehicle three – vehicle year

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Field Tag Description (continued)
VMA3 vehicle three – vehicle make
VMO3 vehicle three – vehicle model
VST3 vehicle three – vehicle style
VCO3 vehicle three – vehicle color
VIN4 vehicle four – vehicle identification number
VYR4 vehicle four – vehicle year
VMA4 vehicle four – vehicle make
VMO4 vehicle four – vehicle model
VST4 vehicle four – vehicle style
VCO4 vehicle four – color

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CONCEALED HANDGUN LICENSE – Table Of Contents

CONCEALED HANDGUN LICENSE.......................................................................................... 2 NATIONAL INSTANT CRIMINAL BACKGROUND CHECK SYSTEM (NICS) ................. 2 INQUIRY..................................................................................................................................... 3 ENTER A CONCEALED HANDGUN LICENSE RECORD.................................................... 3 MODIFY A CONCEALED HANDGUN LICENSE RECORD................................................. 4 CHANGING THE OWNERSHIP OF A CONCEALED HANDGUN LICENSE RECORD .... 4 CANCEL A CONCEALED HANDGUN LICENSE RECORD................................................. 5 CONCEALED HANDGUN LICENSE RECORD ..................................................................... 5 DATA FIELDS ASSOCIATED WITH THE CONCEALED HANDGUN LICENSE RECORD ..................................................................................................................................................... 5 Field Tag -Description............................................................................................................. 5

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CONCEALED HANDGUN LICENSE

The LEADS Concealed Handgun License was established in 2004 per House Bill 12. Ohio recognizes the concealed handgun license of any non-resident who has a valid concealed handgun license from any other state, regardless of whether Ohio has entered into a reciprocityagreement with that state. The data in this file is entered and updated by Ohio county sheriff’soffices or an agency which does data entry on the behalf of the sheriff’s office. Since Concealed Handgun License holders tend to move from county to county a process was established to allowsheriff’s offices to change ownership of a Concealed Handgun License. See the modify section for this information. All Concealed Handgun License entries remain in the system indefinitely.

Only agencies noted in LEADS Agency files as law enforcement will see Concealed Handgun License information when a person is queried.

NATIONAL INSTANT CRIMINAL BACKGROUND CHECK SYSTEM (NICS)

Ohio House Bill 234 became law on March 23rd, 2015, which requires law enforcement agencies with access to the National Instant Criminal Background Check System (NICS) to verify that concealed handgun license (CHL) applicants are eligible lawfully to receive or possess a firearm in the United States.

The NICS check shall be completed by using the Query NICS and all Protection Orders (QNP – Initial Inquiry) through LEADS with the following purpose codes:

Responses received from the QNP can be used to determine CHL eligibility. Law enforcement agencies are encouraged to contact the local prosecutor with questions on determining eligibility.

Additional NICS queries include:

For information on NICS, go to the CJIS Launchpad > CJIS Training Documents > NICS or go to the NCIC Operating Manual -NICS Denied Transaction File also located on the CJIS Launchpad or at http://www.leads.ohio.gov/manuals

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INQUIRY

The message key to perform a direct query of the Concealed Handgun License File is QCP.

The records may be queried by:

Other message keys, such as DS and QW will also check the Concealed Handgun License File.

If a match of the requested data field(s) is found, the system will return the Concealed Handgun License record displaying it on a purple background.

{P}**** FOR LAW ENFORCEMENT USE ONLY ****MKE/CONCEALED HANDGUN LICENSE -PERMANENTIDX/ZZ11122233 LID/01231230 LEADS GENERATED PERMIT/71-ROS-004402-P ORI/OH0710000 LOCAL PERMIT NUMBER/71ROS004449 ENTERED ON/20041203 DLI/20080109 LAI/OH0250999NAM/PUBLIC,JOHN Q SEX/M RAC/WDOB/19661213 SOC/123456789ADR/16 HIGH DRIVE,CHILLICOTHE,OH,45601 DATE OF ISSUE/20041202 DATE OF EXPIRE/20081202 COUNTY/71STATUS/EXPIRED ISSUING SHERIFF NAME/NICHOLS,RONALD L******************** ISSUING OFFICE IS: ROSS COUNTY SHERIFFS OFFICE 7407731185

LEADS users also have the ability to query other states to see if a person holds a valid ConcealedHandgun License.

The message key is CWQ.

The records may be queried by:

ENTER A CONCEALED HANDGUN LICENSE RECORD

This function is reserved for sheriff’s offices or their designated data entry agent.

Whenever an entry is made for a non-terminal or non-entering agency, the ORI of the non-terminal or non-entering agency is to be placed in the MIS field of the record. Do not enter a non-terminal or non-entering agency ORI in the ORI field.

The message key to enter a Concealed Handgun License record is ECP (permanent) or TCP (temporary).

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The required fields are:

ORI DOI DOE STA ISS NAM SEX RAC DOB ADR CTY STA ZIP

Permit Status (STA)

  1. o A Active
  2. o E Expired
  3. o I Inactive
  4. o R Revoked
  5. o S Suspended

Once the record passes the system edits, the user will receive a message of ‘RECORD ENTERED’ along with a display of the record.

MODIFY A CONCEALED HANDGUN LICENSE RECORD

A modification transaction is used to add, delete, change information, or change ownership on aConcealed Handgun License record.

The message key to modify Concealed Handgun License record is MCP.

Identify the record to be modified by the NAM and LID.

Complete the field(s) to be modified and transmit the data.

Once the transaction passes the system edits, the user will receive a message advising the LEADS record has been modified.

Query the record to ensure the modifications were applied to the record.

CHANGING THE OWNERSHIP OF A CONCEALED HANDGUN LICENSE RECORD

The sheriff’s offices have the ability to take over an existing Concealed Handgun License recordwhen the permit holder has moved from one county to another. The following steps need to be followed by the “new” sheriff’s office in order to change the owning ORI of a Concealed Handgun License record:

  • Use the modify Concealed Handgun License transaction (MCP). Identify the record to be modified by its LID and NAM data.
  • Put the “new” ORI in the modify ORI field.

Note: 1) The new ORI can be the only information submitted in this transaction.

2) The new ORI must match the ORI that is submitting the transaction.

3) Once the ORI has been successfully modified, the new owning agency may make

additional modifications to the record using a MCP transaction.

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When the MCP transaction is successful, the original owning agency will receive the following message:

LEADS AUTOMATED MESSAGE

THIS MESSAGE IS TO INFORM YOU THAT CONCEALED HANDGUN LICENSE HOLDER DOE,JOHN WITH LPN/12345678 HAS REQUESTED CONCEALED HANDGUN LICENSE SERVICE AT OH0990000. THEY HAVE MODIFIED YOUR LEADS RECORD LID/12345678 TO REFLECT THENEW INFORMATION.

Note: None of the record identifiers that are system assigned at original entry of a record canbe modified. So, even though a record changed ownership from Fairfield County to Franklin County, the system assigned permit number will still reflect Fairfield County.

CANCEL A CONCEALED HANDGUN LICENSE RECORD

There is no transaction to cancel a Concealed Handgun License record.

CONCEALED HANDGUN LICENSE RECORD

There is no transaction to clear a Concealed Handgun License record.

DATA FIELDS ASSOCIATED WITH THE CONCEALED HANDGUN LICENSE

RECORD
Field Tag Description
CTY DOE DOI county of issuance date of expiration date of issuance
IDX ISS LID LPN MKE ORI PER STA ADR CTY DOB NAM RAC SEX SOC STA ZIP index number (assigned by the system at entry) issuing sheriff’s name LEADS ID number (assigned by the system at entry) local permit number message key: ECP is a permanent permit, TCP is a temporary permit. originating agency identifier permit number (assigned by the system at entry) permit status: A, E, I, R, S street address of permit holder city of residence of permit holder date of birth of permit holder name of permit holder race of permit holder sex of permit holder social security number of permit holder state of residence of permit holder zip code of permit holder

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GENERAL INFORMATION – Table of Contents

INTRODUCTIONTOTHE LAWENFORCEMENTAUTOMATEDDATA SYSTEM(LEADS)..............3 LEADS DATA FILES.................................................................................................................................. 4 PROVIDING ORIGINAL INFORMATION TO LEADS OPERATORS ................................................... 4 CRIMINAL JUSTICE PURPOSES.......................................................................................................... 5 INQUIRIES............................................................................................................................................... 6 ON-LINE QUERIES ................................................................................................................................ 7 OFF-LINE SEARCH REQUEST ............................................................................................................. 7 HIT CONFIRMATION............................................................................................................................ 7 CCH INQUIRIES .................................................................................................................................... 7 ADMINISTRATIVE MESSAGES........................................................................................................... 7 AP MESSAGES........................................................................................................................................ 8 INFORMATION RESOURCES............................................................................................................... 8 MAINTAINING SYSTEM SECURITY, APPROPRIATE USE AND DISSEMINATION........................ 8 ASSISTING IN VALIDATION ................................................................................................................... 8 THE INTERNATIONAL JUSTICE AND PUBLIC SAFETY INFORMATION SHARING NETWORK (NLETS) ....................................................................................................................................................... 9 LEADS TRAP FILE ................................................................................................................................... 10 QUERY LEADS DENY FILE (QLD)........................................................................................................ 10 OHIO BUREAU OF MOTOR VEHICLES (BMV) {QUERY ONLY} .................................................... 10 AUTOMATED TITLE PROCESSING SYSTEM (ATPS) .................................................................... 10 OPERATOR’S LICENSE....................................................................................................................... 10 OPERATOR’S IMAGE.......................................................................................................................... 11 VEHICLE REGISTRATION.................................................................................................................. 11 EMERGENCY CONTACT QUERY ..................................................................................................... 11 OHIO BUREAU OF CRIMINAL INVESTIGATION (BCI){QUERY ONLY} ....................................... 11 COMPUTERIZED CRIMINAL HISTORY (CCH) ............................................................................... 11 OHIO HOMELAND SECURITY {QUERY ONLY}................................................................................12

General Information LEADS Manual – 2018 1

OP3 – OHIO PUBLIC PRIVATE PARTNERSHIP {QUERY ONLY} .................................................... 12 EMERGENCY PARTNER CREDENTIALING SYSTEM (EPCS) ...................................................... 12 OHIO DEPARTMENT OF REHABILITATION AND CORRECTIONS {QUERY ONLY}.................. 13 INMATE PROGRESSION SYSTEM (IPS)........................................................................................... 13 SUPERVISED RELEASE FILE (DEPUTYSUZANNE HOPPERACT).................................................13 DEPUTY SUZANNE HOPPER ACT (SENATE BILL 7)..................................................................... 13 NATIONAL CRIME INFORMATION CENTER (NCIC)....................................................................13 INTERSTATE IDENTIFICATION INDEX (III)................................................................................... 14 ORIGINATING AGENCY IDENTIFIER (ORI).................................................................................... 14 NATIONAL INSTANT BACKGROUND CHECK SYSTEM(NICS).....................................................15 LEADS NEWSLETTERS........................................................................................................................... 15 REQUIRED LEADS TRAINING FOR CERTIFIED OPERATORS & PRACTITIONERS..................... 15 SECURITY AWARENESS TRAINING................................................................................................ 16 LEADS TERMINAL AGENCY COORDINATOR (TAC) ....................................................................... 17 LEADS NONTERMINAL TAC (NTAC) Duties and Requirements: ........................................................ 17 ACCESSING LEADS................................................................................................................................. 18 LEADS OPERATOR CERTIFICATION ................................................................................................... 18 TERMINAL ORI NUMBERS .................................................................................................................... 19 COLORED BACKGROUNDS .................................................................................................................. 19 TELEPHONE NUMBERS.......................................................................................................................... 20 MESSAGE KEYS – PERSON FILES........................................................................................................ 21 MESSAGE KEYS – VEHICLE FILES...................................................................................................... 24 MESSAGE KEYS – OTHER FILES.......................................................................................................... 26 MESSAGE KEYS ALPHABETICAL BY NAME .................................................................................... 28 COUNTY NUMBERS................................................................................................................................ 33

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INTRODUCTION TO THE LAW ENFORCEMENT AUTOMATED DATA SYSTEM (LEADS)

In the mid-1960s, many law enforcement administrators began to realize computers could beused in law enforcement operations. At that time, computers were coming into popular use inbusiness and industry to store and retrieve information; computers could accomplish in secondswhat it might take hours, days, or even weeks to accomplish by telephone, telegraph, or mail.Law enforcement administrators saw the instant access computers could provide to informationwould be invaluable for criminal justice purposes. They saw computerized information systemscould play a critical role in providing for the security and safety of the officer on the street.

In Ohio, an initial feasibility study was conducted to identify specific areas in which a computerized data system could provide needed services to all law enforcement agencies withinthe state. This study, funded by the Office of Law Enforcement Assistance of the U.S. Departmentof Justice, began in July 1966 and determined a computerized data system could provide several critically needed services:

Given the results of the feasibility study, another federal grant was obtained in October 1967 tobegin work actually designing and programming Ohio's LEADS. A coordinating committee wasformed to oversee the work of development.

The coordinating committee was chaired by a representative of the Ohio State Highway Patrol,the agency charged with operating LEADS. Other members include, the Buckeye State Sheriff'sAssociation, Ohio Association of Chiefs of Police, Bureau of Criminal Investigation (BCI),police departments representing smaller police departments, county sheriff’s offices representingmetropolitan area sheriff’s offices, and the chief justice of the Ohio Supreme Court or his/herdesignee representing courts. LEADS became operational in November 1968.

Another federal grant was obtained by the State of Ohio while LEADS was being developed andput into operation to assist in providing some 175 additional computer terminals for installationin local law enforcement agencies throughout the state. This five-year grant was funded by theNational Highway Traffic Safety Bureau of the U.S. Department of Transportation. With thisgrant, the total amount of federal grant funding for the development and installation of LEADScame to $4.2 million. The capabilities of LEADS in November 1968 consisted of message-switching among terminals and accessing information in stored mainframe files. Messageswitching was used and continues to be used to send messages back and forth among lawenforcement agencies. Three information files were stored on the mainframe when LEADS firstbecame operational:

  • Operator’s license information
  • Vehicle registration information
  • Auto alert information on stolen cars

The first known hit through LEADS occurred shortly after the system became operational. TheToledo Police Department entered a stolen 1969 Cadillac in the Auto Alert file on December 1,1968. On May 13, 1969, the FBI in San Juan, Puerto Rico, made an inquiry by serial numberand got a hit on the vehicle.

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Consider how long it would have taken for FBI personnel in San Juan to find out the vehicle wasstolen if they hadn't had access to a computerized data system.

LEADS was not designed only to provide criminal justice information to law enforcement agencies within the State of Ohio. LEADS was also intended to form a vital component of theNational Crime Information Center (NCIC) operated by the Federal Bureau of Investigation(FBI) in Clarksburg, West Virginia. NCIC maintains computer files of information provided byeach of the fifty states. LEADS users in Ohio can access NCIC files through LEADS, just asusers in other states can access NCIC files through their own states' systems. Thus, LEADSprovides criminal justice information from across the country to Ohio law enforcement agenciesand, at the same time, provides criminal justice information from Ohio to law enforcementagencies across the country.

LEADS DATA FILES

LEADS has many database files which it owns and maintains, as well as the ability to communicate with several other entities and access data from their data files. The certification level of LEADS users will determine what information they have access to and what functions(query, enter, update, etc.) they may perform pertaining to that data.

(The files in italics cannot be modified by end users).

  • Agency (agencies who have or had an active agreement with LEADS)
  • Caution Ohio Police (COP)
    Concealed Handgun License
    Dental
    Images
    License Plates (stolen / missing)
    Local Weather (loaded from NWS)
    Missing Persons
    ORI (the ORIs that are associated with active agencies)
    Parts (vehicle)
  • Persons with Information (associated with Missing Persons PWI)
  • Supplemental Data (AKA, SMT, DOB, add on warrants, etc)
  • Towed Vehicles
  • Trap File (this is a behinds the scene file and not accessible by the end-user)
  • Vehicles (stolen / used in a felony)
    Wanted Persons

PROVIDING ORIGINAL INFORMATION TO LEADS OPERATORS

The LEADS access device in your agency is the key link in the LEADS communications chain.It is used to transmit data back and forth to LEADS.

The Ohio State Highway Patrol (OSHP) acts as the Criminal Justice Information System (CJIS)Systems Agency for LEADS.

OSHP provides leadership, monitoring, and assistance to local law enforcement agencies insystem operation and integrity.

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They oversee administrative safeguards to deny all access by unauthorized persons to LEADSfiles, computers, or output. OSHP monitors and assists local agencies in updating files to ensurecomplete, accurate, and current information is available.

Basic policy and procedures for LEADS are recommended by the LEADS Steering Committee.

LEADS was designed to fulfill one basic purpose: to provide for the safety and security of theofficer on the street.

A LEADS fully qualified operator (FQO) is defined as someone who can operate a LEADSaccess device with the capabilities to enter, cancel, clear, modify, query, locate, detain andsubmit hit confirmations. An inquiry only operator (INQ) is defined as someone who can operatea LEADS access device, with the capabilities to query, locate and submit hit confirmations only.

A LEADS mobile data terminal (MDT) operator is defined as someone who can operate amobile access device. There is no MDT certification. A MDT operator will have an INQ or FQOcertification which permits them to operate a LEADS access device. For training purposes allLEADS operator’s reference the same training material.

A LEADS practitioner is non-certified personnel authorized to receive LEADS data. Non-certified personnel request LEADS information from a certified operator.

Practitioners can help fulfill the basic purpose of LEADS which includes the following:

  • Providing accurate and complete information to LEADS operators
  • Assisting in the proper dissemination and record keeping of LEADS data
  • Maintaining confidentially and integrity of the LEADS information

LEADS certified operators enter new information into system records on a regular basis. Vehiclesand other objects are reported stolen, persons are reported missing, warrants are issued, lost property is recovered, and wanted persons are apprehended. It is critical that complete, accurate, current, and legible information is provided.

Criminal Justice Purposes

The term criminal justice is frequently used—criminal justice purposes, criminal justice information, criminal justice agencies. The meaning of the term criminal justice is important indiscussing the appropriate use of LEADS capabilities and information.

A criminal justice agency is defined as one of two types of agencies:

    A Court
  • A governmental agency or any subunit thereof which performs the administration ofcriminal justice pursuant to a statute or executive order, and which allocates a substantialpart (fifty per cent or more) of its annual budget to the administration of criminal justice.

The administration of criminal justice is the performance of any of the following activities:

  • Detection
  • Apprehension
  • Detention
  • Pretrial release
  • Post-trial release

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  • Prosecution
  • Adjudication
  • Correctional supervision
  • Rehabilitation of accused persons or criminal offenders

The administration of criminal justice shall include criminal identification activities and thecollection, storage, and dissemination of criminal history record information.

The types of personnel involved in the administration of criminal justice can include a widerange of people in a variety of positions:

  • Sworn law enforcement personnel
  • Non-sworn personnel and investigative analysts
  • Officers of the court
  • Probation and parole officers
  • Corrections employees
  • Prosecutors
  • Pathologists and medical examiners

Note: There are some coroner’s offices that are entitled to information. These offices have an assigned ORI ending in K. They may receive information from the Unidentifiedand Missing Persons Files only.

These definitions are critical in maintaining the security of LEADS and in using and disseminating LEADS information appropriately.

Inquiries

Practitioners can request a wide range of inquiries on the subjects of LEADS and NCIC records. A response is received only if data has been entered and an appropriate inquiry has been made.

For example, inquiries are ran for the following reasons:

  • Vehicle or boat registration
  • Vehicle or boat reported stolen
  • Vehicle reported being used in commission of felony
  • License plate reported stolen or missing
  • OLN or state issued ID status
  • Driving record
  • Pending warrant
  • Concealed Handgun License (CHL)
  • Missing Person entry
  • Caution record
  • Stolen or recovered gun
  • Stolen article or security
  • Towed or immobilized vehicle
  • Aircraft’s registration
  • Hazardous material permits
  • Computerized Criminal History(CCH)

Practitioners can obtain other helpful information from LEADS, NCIC, and NLETS inquiries:

Weather – Information on weather conditions in Ohio and most surrounding states.

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  • Towed/Immobilized Vehicle – Storage location and conditions for release of vehiclestowed by law enforcement agencies in Ohio.
  • Aircraft Registration and Tracking – Registration and tracking information is provided for aircraft through NLETS.
  • Hazardous Materials – Information provided on hazardous material permits and registered permit holders. This data may be shared with emergency response teams,hazmat crews, homeland security, or EPA response teams as designated.

On-line Queries

LEADS operators query the system for active files. On-line queries provide information almost instantly from current records.

Off-line Search Request

In addition to on-line queries, the practitioner may also request an off-line search. Off-line searches do not provide an instant response but often provide useful information because they search archived data. For example: how many times and by what agency a particular license plate has been run in the past six months.

Note: Off-line search timeframes can go back current year, plus previous six years.

Hit Confirmation

Any agency which receives a record(s) in response to a LEADS and/or NCIC inquiry mustconfirm the hit on any record(s) which appears to have been entered for the person or propertyinquired upon prior to taking any of the following actions based upon the hit NCIC record: 1)arresting the wanted person, 2) detaining the missing person, 3) seizing the stolen property, or4) charging the subject with violating a protection order.

Additionally, an agency detaining an individual on local charges where the individual appearsidentical to the subject of the wanted person record and is within the geographical area of extradition must confirm the hit.

LEADS and NCIC policy requires the entering agency respond to requests for hit confirmationwithin 10 minutes or one hour (as determined by the requesting agency) of receiving the request.This hit confirmation policy helps to ensure locating agencies receive a prompt response to theirrequest and provides documentation the record is still valid.

CCH Inquiries

Computerized Criminal History (CCH) inquiries can be a valuable tool in criminal justiceoperations. Practitioners can request a subject’s criminal history for the administration of criminaljustice. Practitioners must provide LEADS operators a specific reason/case number for the inquiry to be made. The CCH file is maintained BCI. Other states’ CCH files can be requested through NLETS or NCIC’s III.

Administrative Messages

An administrative message (AM) may be sent from one terminal to another terminal at another location. The information to be transmitted must be in a prescribed format. Unnecessary messages with superfluous verbiage or embellishments are prohibited. Messages should contain information for criminal justice purposes that cannot be obtained through basic LEADS functions.

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LEADS administrative messages must be used for criminal justice purposes. LEADS Administrative Rules specifically state that non-criminal justice messages are prohibited.

Prohibited messages include social announcements, holiday greetings, convention notices, retirement announcements, personal inquiries, employment opportunities, and equipment sales,solicitation of funds for political issues or purposes, and labor-management issues. Practitioners are required to make every reasonable effort to ensure the accuracy, completeness, and conciseness of messages they request to be sent.

AP Messages

Specific restrictions apply to All Point (AP) messages sent using LEADS message switching. LEADS Administrative Rules require that all all-terminal, quadrant, county-of-terminal agency, adjacent-county, and out-of-state messages be strictly controlled to ensure only those messages meeting widespread criminal justice needs are transmitted.

Information Resources

There is online access to various criminal justice information:

  • LEADS Administrative Rules
  • LEADS Manual
  • LEADS Security Policy
  • LEADS Newsletters
  • NCIC Operating Manual
  • NLETS Manual
  • NDEX Manual
  • NICS Manual
  • Various other forms, documents and training information

MAINTAINING SYSTEM SECURITY, APPROPRIATE USE AND DISSEMINATION

All personnel who have access to Criminal Justice Information (CJI) have a responsibility tomaintain the security of LEADS and the information it contains. They must ensure LEADS information is disseminated only to authorized personnel for appropriate purposes. LEADS information may only be shared for criminal justice purposes.

If the agency has an Originating Agency Identifier (ORI) and a current agreement on file, theyqualify as a criminal justice agency and information can be shared with them.

The LEADS Manual, LEADS Administrative Rules, LEADS Security Policy, NCIC OperatingManual, NLETS User Policy Manual, and the LEADS Newsletters are public record.

ASSISTING IN VALIDATION

Validation is a formal procedure used by LEADS and NCIC to help maintain the integrity of the system.

When records entered into a LEADS or NCIC file by a law enforcement agency are to bevalidated the agency reviews the record to ensure it contains all available information, all information contained is accurate, and the original report or warrant in the record is still outstanding or current.

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Apprehending and recovering agencies need to be able to act on the information contained in arecord with reasonable confidence. Validation protects not only the locating agency but theentering agency as well. Validation provides an opportunity for the entering agency to reviewfiles periodically and ensure the records the agency has entered meet its legal obligation.The agency’s legal obligation to maintain complete, accurate, and current information is crucial.If an individual is wrongfully arrested based on incomplete, inaccurate, or non-current information maintained by an agency in LEADS, the individual can sue the agency for damages.Numerous court cases have established the clear liability of criminal justice agencies in this area.

The requirements and schedule for validation are as follows:

  • Each record must be validated at 60 to 90 days of its initial entry and annually thereafter.
  • Article records are not subject to validation requirements unless Type T (Hazardous),Type Q (Lost or stolen items of identification associated with Public Safety, HomelandSecurity, and Critical Infrastructure) and Type Z ( Lost or stolen equipment associatedwith Public Safety, Homeland Security & Critical Infrastructure).

Every month LEADS provides each entering agency with a listing of each record the agencymust validate that month. The records are organized in two groups:

  • Records entered 60 to 90 days previously – the list of records to be validated received in April would contain all the records entered in January of the current year.
  • Records last validated one year ago – records are validated annually after their original validation, all records entered in January would first be validated in April and thenvalidated annually in April thereafter.

When an agency retrieves the list of records to validate each month from LEADS, each recordlisted must be checked to ensure it contains accurate and complete information and to verify theperson or property is still wanted or missing. Your agency may ask you to review your originalcase files and re-contact original sources of information (i.e. victims, complainants, next of kinof missing persons, insurance companies) to verify the information in the records is still complete,accurate, and current.

Documentation of the response must be provided when re-contacting original sources. A notationin the ongoing case file can identify who was spoken to, the date of contact and status ofperson/item. This documentation helps establish the information verification as required.

THE INTERNATIONAL JUSTICE AND PUBLIC SAFETY INFORMATION SHARING NETWORK (NLETS)

The International Justice and Public Safety Information Sharing Network (NLETS) formerlyknown as the National Law Enforcement Telecommunications System is made up of representatives of law enforcement agencies from each of the 50 states, the District of Columbia,Puerto Rico, U.S. Virgin Islands, many Federal law enforcement agencies and the NationalInsurance Crime Bureau (NICB). There is also a connection to the Canadian Police InformationCentre (CPIC). NLETS is incorporated under the laws of the State of Delaware and is a nonprofit organization whose purpose is to provide interstate communications to law enforcement,criminal justice and other agencies involved in enforcement of laws.

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LEADS TRAP FILE

The LEADS Trap File is a database containing vehicle plate numbers, social security numbers,driver’s license information, VIN numbers and any other pertinent information of officers engagedin high-risk investigations, covert operations, and/or surveillance.

The LEADS Trap File was created for law enforcement agencies who utilize unmarked/undercovervehicles to conduct covert operations and/or surveillance. In some cases, the law enforcement officers involved in the aforementioned operations have also been assigned cover identities.

The nature of their work can result in unplanned contact with other law enforcement officersthrough traffic stops, citizens’ complaints of suspicious actions, traffic crashes, and routine queries on vehicle registrations.

For more information on the LEADS Trap File refer to Other Transactions.

QUERY LEADS DENY FILE (QLD)

The Query LEADS Deny (QLD) transaction was created to assist in pre-employment checksduring the hiring process. This message key is only available to TAC’s and gives them theability to see if a potential employee has been denied access to LEADS.

The QLD transaction checks against user records and can be queried by OLN or First Name andLast Name. One of three transaction results will be displayed.

For more information on the Query LEADS Deny File refer to Other Transactions.

OHIO BUREAU OF MOTOR VEHICLES (BMV) {QUERY ONLY}

Automated Title Processing System (ATPS)

This file contains information on all businesses and individuals who have a vehicle title, or titles, registered within the state of Ohio. Each inquiry is designed to retrieve different parts of thetitle information.

Therefore, the data retrieved from ATPS will be determined by which inquiry is selected. Thisenables the user to focus on certain parts of information associated with the title.

The title information contained within ATPS is for inquiry purposes only. Since this a Bureau ofMotor Vehicles file operators cannot enter, cancel, modify, or update information in the file.

Operator’s License

The BMV Operator’s License File contains records of operator licenses and identification cardsissued by the State of Ohio. Information contained in the record includes the following:

  • Name
  • Address
  • Sex, date of birth, height, weight, hair color, eye color
  • Social Security number

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  • Operator’s license number, class, expiration date, and date of issue
  • Previous operator’s license number (if current renewal, duplicate, or replacement licensewas issued after October 1, 1979)
  • Anatomical donor status
    Endorsements
    Operator’s license status (valid, revoked, or suspended)
    Restrictions (e.g., corrective lenses, mirrors) Driving convictions

Operator’s Image

The BMV Image File contains pictures of those persons who were issued an operator’s license oridentification card by the State of Ohio.

Vehicle Registration

The BMV’s Vehicle Registration File contains information about vehicles registered in Ohio andabout their owners. Information on these records includes:

    Vehicle license plate number, year of expiration, and type
  • Owner’s name, Social Security Number, and sticker or control number
  • Owner’s full address, including ZIP, county, and state code
  • Vehicle identification number, year, make, model and color; date vehicle purchased
  • Vehicle title number and odometer reading at time of purchase; weight (for commercialvehicles only)
  • Date vehicle license plate issued; agency number of BMV registrar; application number;previous license plate number, and the plate color

Emergency Contact Query

The BMV maintains a database to track next of kin. This file contains emergency contactinformation for persons issued an Ohio driver license, commercial driver license, temporarypermit or state ID card.

OHIO BUREAU OF CRIMINAL INVESTIGATION (BCI){QUERY ONLY}

Computerized Criminal History (CCH)

One of the most sensitive files accessed through LEADS is the Computerized Criminal History(CCH) file. This file contains the criminal histories of individuals in Ohio. Information is storedin the CCH file on all arrests and adjudications of individuals in the state, whether those individuals are residents of Ohio or not. CCH records reflect the continuing history on anindividual in Ohio, so they are updated every time an active case progresses from one stage toanother of the criminal justice process. The Ohio Attorney General’s Office at BCI is the centralrepository for this information.

Juvenile BCI records are maintained starting at age 14.

The CCH records of individual states are not entered in NCIC files. Instead, NCIC maintains the Interstate Identification Index (III), which lists the individual states that have a CCH record on anindividual. LEADS users can find out which other states have CCH records on an individual byquerying the III; the CCH records of those other states are then accessed through NLETS. FBIidentification records of individuals’ criminal history are also maintained in the III and can beaccessed through NLETS.

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A CCH record contains information identifying the individual and detailing his or her specificcriminal history in the state:

    Name, state ID number, and FBI number of the individual
  • Sex, race, birth date, height, weight, eye color, hair color, and birth place of the individual
  • An accounting of the individual’s progress through the state’s criminal justice system,organized by individual arrests:
  1. o Arrest: Date of arrest, arresting agency, case number, name used, and charge
  2. o Trial or other resolution: Court of jurisdiction, court number, case number,charges, date of trial or other resolution, disposition (including sentence ifappropriate)
  3. o Appeal or retrial: Court of jurisdiction, court number, case number, charges, dateof trial or other resolution, disposition (including sentence if appropriate)
  4. o Release, parole, or probation: name of receiving agency, case number, and statusof individual (if appropriate); date of action

Each record also contains a reminder the record only contains information from a single state andthe information should only be considered current for the date of request.

OHIO HOMELAND SECURITY {QUERY ONLY}

The Scrap Metal File is maintained by the Ohio Department of Public Safety Homeland Security.This file contains all registered scrap metal and bulk merchandise container dealers so our userscan retrieve a list of active dealers.

To verify information, visit the Ohio Homeland Security website at

OP3 – OHIO PUBLIC PRIVATE PARTNERSHIP {QUERY ONLY}

Emergency Partner Credentialing System (EPCS)

The Emergency Partner Credentialing System (EPCS) is part of the Communications and Information Management System that was created by the Ohio Homeland Security and the OhioDepartment of Public Safety. EPCS allows our users to verify persons or vehicles that have beenapproved by Ohio Homeland Security and the Ohio Emergency Management Agency (EMA) tohave access to geographic areas that have restricted access due to a catastrophic event. Personsthat have been granted access to these areas are private sector persons that are to help facilitatethe quality of life to the affected community more quickly (i.e. deliver food, medication, emergency supplies, inspect/restore utilities, etc.).

EPCS does not supersede the authority of local authorities to deny access to affected areas dueto the restricted area being unsafe or unstable.

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For more information about OP3, visit Ohio Homeland Security’s OP3 website at

OHIO DEPARTMENT OF REHABILITATION AND CORRECTIONS {QUERY ONLY}

Inmate Progression System (IPS)

The Inmate Progression System (IPS) is maintained by the Ohio Department of Rehabilitationand Corrections (ODRC). It is used to track the progress of its clients through the correctionssystem. ODRC provides LEADS with a fresh copy of IPS data on a daily basis so our users canretrieve inmate, parole, and probation information.

To verify information, visit the ODRC website at www.drc.ohio.gov .

SUPERVISED RELEASE FILE (DEPUTY SUZANNE HOPPER ACT)

Deputy Suzanne Hopper Act (Senate Bill 7)

Hopper Act requires reporting of mental health information

Ohio’s new Deputy Suzanne Hopper Act requires that courts report certain mental health information to law enforcement for inclusion in the National Crime Information Center (NCIC).

Effective Sept. 4, 2013, the act amended Ohio Revised Code Section 2945.402 and added Section 2929.44 to require courts to report the following to the original law enforcement agencyinvolved:

  • The conditional release of a person found incompetent to stand trial
  • A finding of not guilty by reason of insanity
  • The mental health evaluation or treatment orders for a person convicted of a violentoffense

Beginning Jan. 1, 2014, per Sup. R. 95, courts are to use Form 95: NCIC Mental Health Noticeto report this information. The original law enforcement agency is then responsible for enteringthe mental health information into NCIC through LEADS so that local officers can access itwhen needed.

Law enforcement must access NCIC information through LEADS. Because this mental healthinformation is provided directly to NCIC, an individual’s record cannot be flagged to indicatemore information is available through LEADS. Information related to these reports is not availablethrough OHLEG.

NATIONAL CRIME INFORMATION CENTER (NCIC)

(The files in italics cannot be modified by end users).

  • Articles
  • Boats
  • Foreign Fugitives
  • Gang
  • Gun
  • Identity Theft
  • Interstate Identification Index (III)

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    Image
    Immigration Violator
    Known or Appropriately Suspected Terrorist File (KST)
    License Plate
    Missing Person
    Originating Agency Identifier (ORI)
    Other Transactions
  • Persons with Information (associated with Missing Person PWI)
  • Protection Order
    Protective Interest
    Securities
    Sexual Offender Registry
    Supervised Release
    Unidentified Person
    Vehicle
    Vehicle / Boat Parts
    Violent Persons
    Wanted Person

Interstate Identification Index (III)

The III is parallel with Ohio’s BCI CCH File.

NCIC maintains a record of the states that have a CCH record on an individual. LEADS users can learn which states these are by querying the III using the individual FBI number or state ID(SID) number.

Appropriate state agencies are automatically notified by NCIC of the inquiry through NLETSand will immediately send either the appropriate record or a notice of when the record will be sent. (Pennsylvania, for example, only provides records through the mail).

In addition, NCIC responds to LEADS users by an on-screen response listing the agencies whowill respond and their identification numbers.

CCH records maintained by other states and FBI identification records are very similar to BCI’sCCH records. They provide identifying information about the individual and a detailed accounting of the individual’s criminal history, organized by arrests. The CCH records of another state will only provide information on the individual’s history in that state.

Originating Agency Identifier (ORI)

Included in NCIC’s ORI File are records of all ORIs issued to domestic criminal justice agencies.Out-of-State ORI information is also available through NLETS. LEADS users may query the file to determine the exact name, address, and telephone number of the agency.

Terminal agencies must use the non-terminal ORI for inquiry functions when the request isinitiated by the non-terminal agency. ORI substitution does not apply when entries are made forthe non-terminal agencies.

Note: ORI substitution does not apply to CCH transactions.

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NATIONAL INSTANT BACKGROUND CHECK SYSTEM (NICS)

The creation of the NICS system was mandated by the Brady Handgun Violence Prevention Actof 1993. The NICS system was officially launched by the FBI in November of 1998.

The mission of NICS is to enhance national security and public safety by providing the timelyand accurate determination of a person’s eligibility to possess firearms and/or explosives inaccordance with federal law.

Sheriffs are required by Ohio law (ORC 311.41) to conduct NICS checks to verify concealedhandgun license applicants are eligible to lawfully possess a firearm. The NICS check is completed through the LEADS system. Refer to the Concealed Handgun License (CHL) sectionfor more information.

Additionally, access to NICS is available to law enforcement for the purposes of disposing of afirearm to a potential transferee. Conducting a NICS check for the disposition of a firearm is notfederally mandated, but it is strongly encouraged to ensure the transferee is eligible to possessfirearms in accordance with federal law.

Ohio Administrative Code Section 4501:2-10-03(C)(11) requires agencies participating inLEADS to enter protection orders and warrants, which meet state or federal firearm prohibitioncriteria, within 72 hours of receipt..

Refer to the Wanted Person File section of the LEADS Manual for more information on ensuringall disqualifying records are accessible by the NICS.

LEADS NEWSLETTERS

The LEADing News is distributed twice a year, SPRING and FALL. The required retentionperiod is current year plus previous three years. All certified operators are required to read theLEADing News.

REQUIRED LEADS TRAINING FOR CERTIFIED OPERATORS & PRACTITIONERS

LEADS certified operators are required to receive training in the following correspondencewithin six months of initial assignment. This initial training must be maintained on file with theagency for the length of employment:

  • LEADS ADMINISTRATIVE RULES
  • LEADS MANUAL
  • LEADS SECURITY POLICY
  • LEADING NEWS (current year + previous 3 years)
  • TAC IN-SERVICE (current year + previous3 years)*
  • NCIC MANUAL
  • NLETS USER POLICY MANUAL
  • BCI MANUAL (if applicable)

* MDT only agencies are not required to receive the TAC IN-SERVICE training.

LEADS practitioners are required to receive training in the following correspondence within sixmonths of initial assignment. This initial training must be maintained on file with the agency for

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the length of employment:

  • LEADS ADMINISTRATIVE RULES
  • LEADS MANUAL (General Information)
  • CJIS ONLINE -SECURITY AWARENESS TRAINING

Security Awareness Training

Basic security awareness training shall be required within six months of initial assignment andbiennially thereafter for all personnel who have access to CJI to include all personnel who have unescorted access to a physically secure location.

nexTEST provides security awareness (Level 3) to all LEADS certified operators. This requiredtraining is linked to the LEADS certification test.

See the LEADS Security Policy for more information.

Note: Practitioner training in the LEADS Manual stops here.

LEADS certified operators must continue to read entire manual.

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LEADS TERMINAL AGENCY COORDINATOR (TAC)

LEADS TAC Duties

  • Attend the new TAC indoctrination training within six months of appointment;
  • Train LEADS terminal operators in all facets of LEADS operations;
  • Train other affected personnel as to the operational capabilities of LEADS: LEADS administrative rules, and authorized use/dissemination;
  • Ensure each operator reviews training materials within six months of hire and is recertified every two years;
  • Attend TAC In-service training sessions (Assistant TACs and MDT only agency TACs are not required to attend);
    • Document review of all information from LEADS, including but not limited to:
      1. o Manuals
      2. o Newsletters
      3. o Training materials
  • Maintain agency level records of LEADS certified operators, Practitioners (non-certified personnel) and LEADS Administrator Training for the length of employment;
  • Notify LEADS of any operator changes on the LEADS OPERATOR UPDATE (LOU) form;
  • If applicable, review (second party check) all entries within a reasonable time frame for aaccuracy and completeness, and modify/cancel entries as needed;
  • If applicable, properly complete the monthly records validation;
  • Ensure all applicable LEADS agreements are current

LEADS TAC Requirements

  • Knowledge of responsibilities, functions, organization structure, purpose, goals andobjectives of the agency;
  • Knowledge of criminal justice methods, procedures and programs;
  • Knowledge of the NCIC, NLETS, and LEADS rules, regulations and guidelines. Thisknowledge includes but is not limited to: being familiar with what services are available,user agreements, and nonterminal agency access;
  • Knowledge of all procedures concerning broadcast messages and their proper use;
  • Participate in audits conducted by LEADS staff

LEADS NONTERMINAL TAC (NTAC) Duties and Requirements

  • Train affected personnel (Practitioners – non-certified personnel) as to the capabilities ofLEADS administrative rules, and authorized use/dissemination;
  • Ensure all Practitioners update their CJIS online Security Awareness Training every two years;
  • Maintain agency level records of Practitioners and LEADS Administrator Training forthe length of employment;
  • Participate in audits conducted by LEADS staff;
  • Serve as point of contact for LEADS security related matters;
  • Ensure all applicable LEADS agreements are current;
  • Meet the requirements stated in the LEADS Administrative Rules 4501:2-10-4

General Information LEADS Manual – 2018 17

ACCESSING LEADS

Certified LEADS operators can access LEADS and NCIC files using the criteria set forth in theLEADS and NCIC Manuals.

These files and data allow LEADS to store the NIC number when a record is entered into NCIC, which gives operators the ability to enter the NIC as a record identifier when processing transactions.

Records entered into LEADS files are assigned a unique index number. It is denoted as IDX. This number is displayed when the record is entered and can be used to query the record.

LEADS OPERATOR CERTIFICATION

Exam Retrieval

When an operator is ready to test, the agency TAC shall instruct them on how to retrieve theexam in nexTEST. Operators are permitted to use all resources available on the CJIS Launchpadand the LEADS public web site ( www.leads.ohio.gov ). The TAC is permitted to assist the operator with researching the resources; however, they cannot give the operators the answers nor are TACs permitted to take the test for them.

Any operator who has failed the LEADS certification test three consecutive times will be automatically DISABLED from nexTEST and Messenger. The agency TAC is required to retrain the operator. The TAC must also submit a LEADS Operator Update (LOU) Form, select the Requested Action “MODIFY”, and indicate in the Text Field the operator has been re-trained and is ready to re-test.

Once the operator passes their test, their LEADS certification is valid for two years.

The list below indicates the current certifications available in LEADS. All tests must be completedwithin 8 hours.

    TAC/NETAC test is 45 questions
    TAC/NETAC w/CCH is 70 questions
  • FQO (Fully Qualified Operator) test is 35 questions (Entry capability)
  • FQO w/CCH is 60 questions
  • INQ (Inquiry Only Operator) test is 35 questions (Non-entering capability)
  • INQ w/CCH is 60 questions

Grading the Exam

The exam will be graded immediately upon submission; grades will be displayed in percentages.Upon a passing grade (70%), a printable certificate will be available.

General Information LEADS Manual – 2018 18

TERMINAL ORI NUMBERS

The following section contains a selected list of agency ORIs. Should an agency need assistancefrom one of the agencies listed the ORI may used to contact them.

OHLEADSCY LEADS Control: General questions.

OHBCI0000 BCI: Computerized Criminal History (CCH) matters.

OHBCI0010 BCI: Criminal Intelligence

OHBMV065V Titles and VIN information will be in operation during BMV business hours,Monday through Friday. For lien information, check the county where the vehicleis titled.

ILNATBC00 National Insurance Crime Bureau -N.I.C.B. (Chicago)

DCFBIWAD2 National Crime Information Center -N.C.I.C. (Clarksburg, WV)

DCINTER00 INTERPOL (Washington, D.C.)

DCDOS015V Department of State Diplomatic Operator Permits

VTINS0700 Immigration and Customs Enforcement

COLORED BACKGROUNDS

Records are displayed with different colored backgrounds for easier recognition:

      Red
        o Wanted Persons with a caution indicator
        o Stolen vehicles
        o Stolen license plates
      1. o COP entries (Immediate Threat, Taylor Alert, Homeland Security Alert)
      2. o Amber Alert / Endangered Missing Adult Alert
    • Blue
      1. o Wanted Persons without a caution indicator
      2. o Blue Alert
    • Green
      1. o Missing Persons
      2. o Hit Confirmation request/response
    • Yellow
    • o All NCIC responses
    Purple

o Concealed Handgun License

General Information LEADS Manual – 2018 19

TELEPHONE NUMBERS

BCI (Bureau of Criminal Investigation) .........................................................................740-845-2000 BMV (Bureau of MotorVehicles)..................................................................................614-752-7500 BMV Digital Photos .....................................................................................................614-752-7638 Federal Protection Services...........................................................................................216-522-7280 Fingerprinting Supplies................................................................................................202-324-5262 FAX................................................................................................................................202-324-4019 Gun Tracing FAX ........................................................................................................800-578-7223 Homeland Security………………………………….………..……………………….202-282-8300 IAFIS (Integrated Automated Fingerprint Identification System)..................................614-466-8204 ICE Law Enforcement SupportCenter...........................................................................800-375-5283 INTERPOL..................................................................................................................202-616-9000 IPS (Inmate Progression System...........................................................................…..614-752-1114 ........................................................................................................................................614-752-1093 ........................................................................................................................................614-752-1133 ........................................................................................................................................614-752-1062 Navy Absentee Apprehension......................................................................................800-423-7633 FAX................................................................................................................................708-688-6745 NIBRS (National Incident Based Reporting System)....................................................614-466-8185

Railroad

CSX………………………………………………………………………………800-232-0144

Norfolk and Southern.......................................................................................800-453-2530

Secret Service Headquarters ..........................................................................................202-406-5000 Stolen Credit Cards

American Express ............................................................................................800-231-4800

Discover ...........................................................................................................800-347-2683

MasterCard.......................................................................................................800-231-1750

VISA ................................................................................................................800-367-8472

General Information LEADS Manual – 2018 20

MESSAGE KEYS – PERSON FILES

Convicted Person on Release Query Enter Enter – supplemental data Enter – fraudulent data Modify Cancel Cancel – supplemental data Cancel – fraudulent data Clear

Canadian Queries License File Wanted Persons

Caution Ohio Police Query – Hot Sheet Retrieval Enter Modify Modify – additional alert text Modify – record extension Delete

Conceal CarryQuery Enter – Permanent Enter – Temporary Modify Query – out of state

Criminal HistoryQuery – Canadian – Criminal History Index Query – Canadian – Criminal History Record Query – NCIC III – Criminal History Record Query – NCIC – III – Inquiry Transaction Query – NLETS – Index Inquiry Query – NLETS – Record Inquiry Query – NLETS – Administrative History Inquiry Query – NLETS – Administrative History Response Query – Ohio – BCII Query – Ohio – Name or Number Query – Ohio – Request a page of hits Query – Ohio – Specific cycle criminal history

Driver License Queries By Name By Key By all BMV photo By current BMV photo By OLN QW EC ECN ECNS MC XC XCN XCNS CC

UQ WQ

COPP ECOP MCOP COP3 EXT DCOP

QCP ECP TCP MCP CWQ

IQ FQ QR QWI IQ FQ AQ AR QRO/ZIO/QHO/ZCO ZSO HITZ ITN

DN (in state) DK BMVIMG BMVIMS DL

General Information LEADS Manual – 2018 21

By SSN Emergency Contact by OLN Emergency Contact by SSN Emergency Contact by KEY By Name or OLN License History by Name License History by OLN Mexican Federal Commercial by OLN

Gang/TerroristQuery – group Query – member Enter – group Enter – group supplemental data Enter – member Enter – member supplemental data Modify – group Modify – member Cancel – group Cancel – group supplemental data Cancel – member Cancel – member supplemental data

Identity TheftQuery Enter – base record Enter – supplemental data Modify Cancel – base record Cancel – supplemental

Inmate Progression System Query – LEADS

Missing PersonsQuery Query Query – records entered by month/ORI Enter Enter – supplemental data Enter – dental data Modify Modify – dental data Locate Clear Cancel Cancel – supplemental data Cancel – dental data DS ECL ECS ECK DQ (out of state) KQ KQ DQ

QGG QGM EGG EGGN EGM EGMN MGG MGM XGG XGGN XGM XGMN

QID EID EIN MID XID CIN

IPSQ

QM QW WAR EM EMN ED MM MD LM CM XM XMN XD

General Information LEADS Manual – 2018 22

Persons with Information

Enter Enter -supplemental data Modify Cancel Cancel – supplemental data

Protective Interest

Enter

Enter -supplemental

Modify

Cancel

Cancel -supplemental

Protective Order

Query

Enter

Enter – supplemental data

Modify

Clear

Cancel

Cancel – supplemental data

Scrap Metal Query

Sex Offenders

Query – NCIC

Enter – NCIC

Enter – NCIC – supplemental data

Modify – NCIC

Clear – NCIC

Cancel – NCIC

Cancel –NCIC – supplemental data

Query – NLETS

Relocation Notify – NLETS

Unidentified Persons

Query

Enter – deceased

Enter – living

Enter – victim

Enter – supplemental data

Enter – dental data

Modify

Modify – dental data

Clear

Cancel

Cancel – supplemental data

Cancel – dental data EMP EMPN MMP XMP XMPN

EPI ENPI MPI XPI XNPI

QPO EPO ENPO MPO CPO XPO XNPO

SCRPQ

QXS EXS EXSN MXS CXS XXS XXSN SOQ SON

QU EUD EUL EUV EUN ED MU MD CU XU XUN XD

General Information LEADS Manual – 2018 23

Violent Persons Enter Enter – supplemental data Modify Cancel Cancel -supplementaldata

Wanted Persons Query Query – LEADS Hotfile only Query – warrants by zip code Query – records entered by month/ORI Enter Enter – supplemental data Enter – fraudulent data Enter – dental data Enter – add on warrant Enter – detainer info Modify Modify – dental data Modify – detainer Locate Clear Cancel Cancel – supplemental data Cancel – fraudulent data Cancel – dental data Cancel – add on warrant Cancel – detainer info

MESSAGE KEYS – VEHICLE FILES

Stolen Vehicles Query Enter Modify Cancel Locate Clear

Felony VehiclesQuery Enter Modify Cancel Locate Clear

Towed Vehicles Query Enter EVP ENVP MVP XVP XNVP

QW WW ZIP WAR EW EN ENS ED AWW DW MW MD MDW LW CW XW XN XNS XD CWW XDW

QV EV MV XV LV CV

QV EF MF XF LF CF

TV ET

General Information LEADS Manual – 2018 24

Modify Cancel Clear

Stolen Plates Query Enter Modify Cancel Locate Clear

Stolen Vehicle/Boat PartsQuery Enter Modify Cancel Locate Clear

Stolen Boat Query Enter Modify Cancel Locate Clear

Canadian Queries Registration Stolen

Vehicle Registration QueriesBy License Plate By Vehicle Id Number By License or VIN Boat Snowmobile

Automated Titling SystemDealer Plate Title Number Title Number – Summary Vehicle Identification Number Social Security Number Additional Owner Title Owner’s Name Business Name Dealer Name Water Craft or Boat Motor Number Title Number of Lein Inquiry Paging Options with Title Queries MT XT CT

QV EL ML XL LL CL

QV EP MP XP LP CP

QB EB MB XB LB CB

XQ VQ

RP (in state) RV RQ (out of state) BQ SQ

ATDP ATNUM ATSUM ATVIN ATSSN ATADD ATNAM ATBUS ATDLR ATWIN ATLN ATPG

General Information LEADS Manual – 2018 25

MESSAGE KEYS – OTHER FILES

Article File Query Query – Canadian Enter – single Enter – consecutively serialized Modify Locate Cancel Clear

Boat File Query Query – Canadian Enter – single Modify Locate Cancel Clear

Gun File Query Query – Canadian Enter – stolen Enter – recover Enter – lost Enter – felony Modify Locate Cancel Clear

Image FileQuery Enter Modify Cancel

National Insurance Crime Bureau Query – all files Query – impound/export files Enter – impound record Modify – impound record Cancel – impound record

ORI Files Query – NCIC Query – NLETS Orion Query – LEADS Agency/ORI Query – LEADS ORI Online Statistics QA CAQ EA EAA MA/MAA LA/LAA XA/XAA CA/CAA

QB CBQ EB MB LB XB CB

QG CGQ EG ERG ELG EFG MG/MRG/MLG/MFG LG/LLG/LFG XG/XRG/XLG/XFG CG/CRG/CLG/CFG

QII EIM MII XIM

NAQ NIQ NEI NUI NCI

QO TQ QORI OSFINQ

General Information LEADS Manual – 2018 26

Securities File Query Query – Canadian Enter – single Enter – consecutively serialized Modify Locate Cancel Clear

Hit Confirmations Request Respond

Administrative Messages

Escaped Violent Felon Notification

Weather Ohio National Weather Service Outside of Ohio

Commercial Vehicle Query

FAA Aircraft Tracking

Hazardous Material Query

INS Criminal Alien Query

Wildlife Crime Information System Query

Parole, Probation & Corrections Query Parole by Name or Number Probation by Name or Number Corrections by Name or Number

State Warrant Database – outside of Ohio

InterpolTravel Documents – Full Query Wanted Person – Full Query Vehicle – Full Query Travel Document – Detailed Query Wanted Person – Detailed Query Vehicle – Detailed Query QS CSQ ES ESS MS/MSS LS/LSS XS/XSS CS/CSS

YQ YR

AM

EVFNOT

NWS WQ

ACQ/AVQ

GQ

MQ

IAQ

WLQ

PAQ PPQ PBQ PCQ

SWQ

FTQ FPQ FVQ ITQ IPQ IVQ

General Information LEADS Manual – 2018 27

MESSAGE KEYS ALPHABETICAL BY NAME

Administrative Messages Article file – cancel Article file – clear Article file – enter consecutively serialized Article file – enter single Article file – locate Article file – modify Article file – query Article file – query Canadian Automated Titling System Additional Owner Automated Titling System by Business Name Automated Titling System by Dealer Name Automated Titling System by Dealer Plate Automated Titling System by SSN Automated Titling System by Title Number Automated Titling System by Title Owner’s Name Automated Titling System by VIN Automated Titling System Paging Options with Title Queries Automated Titling System Title Number of Lien Inquiry Automated Titling System Title Number Summary Automated Titling System Watercraft or Boat Motor Number Boat file – cancel Boat file – clear Boat file – enter Boat file – locate Boat file – modify Boat file – query Canadian Boat file – query Boat registration – query Canadian – Criminal History Index – query Canadian – Criminal History Record – query Canadian stolen vehicle – query Canadian vehicle registration – query Carry Conceal Permit – modify Carry Conceal Permit – query out of state Caution Ohio Police -delete Caution Ohio Police – enter Caution Ohio Police – modify additional alert text Caution Ohio Police – modify record extension Caution Ohio Police – modify Caution Ohio Police – query Hot Sheet Retrieval Commercial Vehicle Query Conceal Carry Permit – query Convicted person on release – cancel Convicted person on release – cancel fraudulent data Convicted person on release – cancel supplemental data Convicted person on release – clear Convicted person on release – enter Convicted person on release – enter fraudulent data Convicted person on release – enter supplemental data AM XA/XAA CA/CAA EAA EA LA/LAA MA/MAA QA CAQ ATADD ATBUS ATDLR ATDP ATSSN ATNUM ATNAM ATVIN ATPG ATLN ATSUM ATWIN XB CB EB LB MB CBQ QB BQ IQ FQ VQ XQ MCP CWQ DCOP ECOP COP3 EXT MCOP COPP ACQ/AVQ QCP XC XCNS XCN CC EC ECNS ECN

General Information LEADS Manual – 2018 28

Convicted person on release – modify Convicted person on release – query Corrections by Name or Number Driver’s license query by all BMV photo Driver’s license query by current BMV photo Driver’s license query by Name or OLN Driver’s license query by name Driver’s license query by OLN Driver’s license query by SSN Emergency Contact by KEY Emergency Contact by OLN Emergency Contact by SSN Escaped Violent Felon Notification FAA Aircraft Tracking Felony Vehicles – cancel Felony Vehicles – clear Felony Vehicles – enter Felony Vehicles – locate Felony Vehicles – modify Felony Vehicles – query Gang/terrorist – cancel group Gang/terrorist – cancel group supplemental data Gang/terrorist – cancel member Gang/terrorist – cancel member supplemental data Gang/terrorist – enter group Gang/terrorist – enter group supplemental data Gang/terrorist – enter member Gang/terrorist – enter member supplemental data Gang/terrorist – modify group Gang/terrorist – modify member Gang/terrorist query – group Gang/terrorist query – member Gun file – cancel Gun file – clear Gun file – enter felony Gun file – enter lost Gun file – enter recovered Gun file – enter stolen Gun file – locate Gun file – modify Gun file – query Canadian Gun file – query Hazardous Material Query Hit Confirmation Request Hit Confirmation Response Identity theft – cancel – base record Identity theft – cancel – supplemental Identity theft – enter – base record Identity theft – enter – supplemental data Identity theft – modify Identity theft – query Image file – cancel MC QW PCQ BMVIMG BMVIMS DQ (out of state) DN (in state) DL DS ECK ECL ECS EVFNOT GQ XF CF EF LF MF QV XGG XGGN XGM XGMN EGG EGGN EGM EGMN MGG MGM QGG QGM XG/XRG/XLG/XFG CG/CRG/CLG/CFG EFG ELG ERG EG LG/LLG/LFG MG/MRG/MLG/MFG CGQ QG MQ YQ YR XID CIN EID EIN MID QID XIM

General Information LEADS Manual – 2018 29

Image file – enter Image file – modify Image file – query Inmate Progression System query – LEADS INS Criminal Alien Query Interpol Travel Document – Detailed Query Interpol Travel Documents – Full Query Interpol Vehicle – Detailed Query Interpol Vehicle – Full Query Interpol Wanted Person – Detailed Query Interpol Wanted Person – Full Query License file – Canadian queries License History by Name License History by OLN Mexican Federal Commercial by OLN Missing persons – cancel – dental data Missing persons – cancel – supplemental data Missing persons – cancel Missing persons – clear Missing persons – enter dental data Missing persons – enter supplemental data Missing persons – enter Missing persons – locate Missing persons – modify dental data Missing persons – modify Missing persons – query records entered by month Missing Persons – query records entered by ORI Missing persons – query Missing persons – query Missing persons with information – cancel Missing persons with information – cancel supplemental Missing persons with information -enter Missing persons with information – enter supplemental Missing persons with information – modify National Insurance Crime Bureau – cancel impound record National Insurance Crime Bureau – enter impound record National Insurance Crime Bureau – modify impound record National Insurance Crime Bureau – query all files National Insurance Crime Bureau – query impound/export files NCIC – query III NCIC – query III Criminal History Record NLETS – query Administrative History Inquiry NLETS – query Administrative History Response NLETS – query Index Inquiry NLETS – query Record Inquiry Ohio – query BCII Ohio – query Name or Number Ohio – query specific cycle criminal history Ohio – query to request a page of hits ORI file – query LEADS Agency/ORI ORI file – query LEADS ORI Online Statistics ORI file – query NCIC EIM MII QII IPSQ IAQ ITQ FTQ IVQ FVQ IPQ FPQ UQ KQ (out of state) KQ (out of state) DQ XD XMN XM CM ED EMN EM LM MD MM WAR WAR QM QW XMP XMPN EMP EMPN MMP NCI NEI NUI NAQ NIQ QWI QR AQ AR IQ FQ QRO/ZIO/QHO/ZCO ZSO ITN HITZ QORI OSFINQ QO

General Information LEADS Manual – 2018 30

ORI file – query NLETS Orion Parole by Name or Number Parole, Probation & Corrections Query Permanent Carry Conceal Permit – permit Probation by Name or Number Protection Order – cancel supplemental data Protection Order – cancel Protection Order – clear Protection Order – enter supplemental data Protection Order – enter Protection Order – modify Protection Order – query Protective Interest – cancel Protective Interest – enter Protective Interest – modify Protective Interest – enter stolen/fraudulent Protective Interest – enter supplemental data Protective Interest – cancel stolen/fraudulent Protective Interest – cancel supplemental data Scrap Metal – query Securities file – cancel Securities file – clear Securities file – enter consecutively serialized Securities file – enter single Securities file – locate Securities file – modify Securities file – query Canadian Securities file – query Sex Offenders – cancel NCIC supplemental data Sex Offenders – cancel NCIC Sex Offenders – clear NCIC Sex Offenders – enter NCIC supplemental data Sex Offenders – enter NCIC Sex Offenders – modify NCIC Sex Offenders – query NCIC Sex Offenders – query NLETS Sex Offenders – relocation notify NLETS Snowmobile registration – query State Warrant Database – outside of Ohio Stolen Boat – cancel Stolen Boat – clear Stolen Boat – enter Stolen Boat – locate Stolen Boat – modify Stolen Boat – query Stolen Plates – cancel Stolen Plates – clear Stolen Plates – enter Stolen Plates – locate Stolen Plates – modify Stolen Plates – query Stolen Vehicle/Boat Parts – cancel TQ PPQ PAQ ECP PBQ XNPO XPO CPO ENPO EPO MPO QPO XPI EPI MPI ENPS ENPI XNPS XNPI SCRPQ XS/XSS CS/CSS ESS ES LS/LSS MS/MSS CSQ QS XXSN XXS CXS EXSN EXS MXS QXS SOQ SON SQ SWQ XB CB EB LB MB QB XL CL EL LL ML QV XP

General Information LEADS Manual – 2018 31

Stolen Vehicle/Boat Parts – clear Stolen Vehicle/Boat Parts – enter Stolen Vehicle/Boat Parts – locate Stolen Vehicle/Boat Parts – modify Stolen Vehicle/Boat Parts – query Stolen Vehicles – cancel Stolen Vehicles – clear Stolen Vehicles – enter Stolen Vehicles – locate Stolen Vehicles – modify Stolen Vehicles – query Temporary Carry Conceal Permit – enter Towed Vehicles – cancel Towed Vehicles – clear Towed Vehicles – enter Towed Vehicles – modify Towed Vehicles – query Unidentified Persons – cancel dental data Unidentified Persons – cancel supplemental data Unidentified Persons – cancel Unidentified Persons – clear Unidentified Persons – enter deceased Unidentified Persons – enter dental data Unidentified Persons – enter living Unidentified Persons – enter supplemental data Unidentified Persons – enter victim Unidentified Persons – modify dental data Unidentified Persons – modify Unidentified Persons – query Vehicle registration by license or VIN Vehicle registration by license plate – query Vehicle registration by vehicle ID number Violent Persons – cancel Violent Persons – cancel supplemental Violent Persons – enter Violent Persons – enter supplemental Violent Persons – modify Wanted Person – cancel add on warrant Wanted Person – cancel dental data Wanted Person – cancel detainer info Wanted Person – cancel fraudulent data Wanted Person – cancel supplemental data Wanted Person – cancel Wanted Person – clear Wanted Person – enter add on warrant Wanted Person – enter dental data Wanted Person – enter detainer info Wanted Person – enter fraudulent data Wanted Person – enter supplemental data Wanted Person – enter Wanted Person – locate Wanted Person – modify dental data CP EP LP MP QV XV CV EV LV MV QV TCP XT CT ET MT TV XD XUN XU CU EUD ED EUL EUN EUV MD MU QU RQ (in state) RP (in state) RV XVP XNVP EVP ENVP MVP CWW XD XDW XNS XN XW CW AWW ED DW ENS EN EW LW MD

General Information LEADS Manual – 2018 32

Wanted Person – modify detainer Wanted Person – modify Wanted Persons – Canadian queries Wanted Persons – query LEADS Hotfile only Wanted Persons – query records entered by month Wanted Persons – query records entered by ORI Wanted Persons – query warrants by zip code Wanted Persons – query Weather – Ohio National Weather Service Weather – outside of Ohio Wildlife Crime Information System Query MDW MW WQ WW WAR WAR ZIP QW NWS WQ WLQ

COUNTY NUMBERS
1. Adams 45. Licking
2. Allen 46. Logan
3. Ashland 47. Lorain
4. Ashtabula 48. Lucas
5. Athens 49. Madison
6. Auglaize 50. Mahoning
7. Belmont 51. Marion
8. Brown 52. Medina
9. Butler 53. Meigs
10. Carroll 54. Mercer
11. Champaign 55. Miami
12. Clark 56. Monroe
13. Clermont 57. Montgomery
14. Clinton 58. Morgan
15. Columbiana 59. Morrow
16. Coshocton 60. Muskingum
17. Crawford 61. Noble
18. Cuyahoga 62. Ottawa
19. Darke 63. Paulding
20. Defiance 64. Perry
21. Delaware 65. Pickaway
22. Erie 66. Pike
23. Fairfield 67. Portage
24. Fayette 68. Preble
25. Franklin 69. Putnam
26. Fulton 70. Richland
27. Gallia 71. Ross
28. Geauga 72. Sandusky
29. Greene 73. Scioto
30. Guernsey 74. Seneca
31. Hamilton 75. Shelby
32. Hancock 76. Stark

General Information LEADS Manual – 2018 33

  1. Hardin
  2. Harrison
  3. Henry
  4. Highland
  5. Hocking
  6. Holmes
  7. Huron
  8. Jackson
  9. Jefferson
  10. Knox
  11. Lake
  12. Lawrence
  1. Summit
  2. Trumbull
  3. Tuscarawas
  4. Union
  5. Van Wert
  6. Vinton
  7. Warren
  8. Washington
  9. Wayne
  10. Williams
  11. Wood
  12. Wyandot

General Information LEADS Manual – 2018 34

HIT CONFIRMATION – Table Of Contents

HIT CONFIRMATION .................................................................................................................. 2

REQUEST FORM....................................................................................................................... 2

RESPONSE FORM..................................................................................................................... 4

Hit Confirmation LEADS Manual – 2018 Page 1

HIT CONFIRMATION

The Hit Confirmation Form is a standardized transaction used to assist recovering agencies in verifying records and determining the disposition of the person or property. Any agency whichreceives a record(s) in response to a LEADS and/or NCIC inquiry must confirm the hit on anyrecord(s) which appears to have been entered for the person or property inquired upon prior to taking any of the following actions based upon the hit NCIC record: 1) arresting the wanted person, 2) detaining the missing person, 3) seizing the stolen property, or 4) charging the subjectwith violating a protection order. Additionally, an agency detaining an individual on localcharges where the individual appears identical to the subject of the wanted person record and is within the geographical area of extradition must confirm the hit.

Per LEADS/NCIC procedures, upon receipt of a hit confirmation request, the originating agencyof the record must furnish either a positive or negative confirmation response to the requesting agency within the specific time frame. A “routine” request must be confirmed within one hour,while an “urgent” request must be confirmed within 10 minutes. A routine response is to be usedwhen the arresting/locating agency has charges of their own on the subject and the subject isgoing to be detained by them in addition to the warrant entry. An urgent response is to be usedwhen the arresting/locating agency does not have their own charges on the subject and they arenot detaining the person for any other reason than the warrant entry.

If it is not possible to respond within the specified time period, the confirming agency is to replyadvising the amount of time needed to confirm the hit.

REQUEST FORM

The Hit Confirmation Request is created by using the YQ message key.

The Request transaction requires the following fields:

Note: If one of the ORI's is an out-of-state ORI, it must be the first ORI entered in the destination ORI field.

Hit Confirmation LEADS Manual – 2018 Page 2

Example of a hit confirmation request:

YQ.OHXXXXXXX FROM:(OHXXXXXXX) TO:(OHOHP0040, OHXXXXXXX) *MRI8346139

****HIT CONFIRMATION REQUEST -FIRST NOTICE**** ****RESPONSE PRIORITY :URGENT!-RESPOND WITHIN 10 MINUTES****

OCA/LEADSTEST.NIC/V999999999.

**STOLEN VEHICLE**

LIC/TST0001.VIN/1A2BB33READ987654.VYR/1999.VMA/DODG.

NAME OF REQUESTER: LT W EARP. AGENCY NAME: LOCAL PD. PHONE:(999)999-9999. REMARKS: CONFIRM IF THE VEHICLE IS SHOWING ACTIVE IN YOUR STOLEN AUTO FILE OFFICERS ARE WATCHING THE VEHICLE AT THIS TIME BUT IT IS UNOCCUPIED DO YOU HAVE ANY SUSPECTS ON THE VEHICLE LISTED IN YOUR CASE.

Hit Confirmation LEADS Manual – 2018 Page 3

RESPONSE FORM

The Hit Confirmation Response is created by using the YR message key.

The Response transaction requires the following fields:

Note: If one of the ORI's is an out-of-state ORI, it must be the first ORI entered in the destination ORI field.

Example of a hit confirmation response:

YR.OHOHP0040 FROM:(OHOHP0040) TO:(OHXXXXXXX, OHOHP0040) *MRI8351129

****HIT CONFIRMATION RESPONSE****

THE RECORD BELOW: IS CONFIRMED

OCA/LEADSTEST.NIC/V999999999

**STOLEN VEHICLE**

LIC/TST0001.VIN/1A2BB33READ987654.VYR/1999.VMA/DODG.

NAME OF CONFIRMER: DSP CJONES. CONFIRMING AGENCY: OSP LEADS CONTROL. PHONE:(999)999-9999. REMARKS: THE ABOVE VEHICLE IS STILL LISTED STOLEN IN OUR DEPARTMENT. OWNER NAME IS JOHN Q PUBLIC. NO SUSPECT NAMES LISTED WITH THE CASE. CALL US WITH RECOVERY INFORMATION AT 999-999-9999. MSG# 1915 AUTH SGT D HOLIDAY 042409 0012HRS OPER/CJONES

Hit Confirmation LEADS Manual – 2018 Page 4

HIT CONFIRMATION – Table Of Contents

HIT CONFIRMATION .................................................................................................................. 2

REQUEST FORM....................................................................................................................... 2

RESPONSE FORM..................................................................................................................... 4

Hit Confirmation LEADS Manual – 2018 Page 1

HIT CONFIRMATION

The Hit Confirmation Form is a standardized transaction used to assist recovering agencies in verifying records and determining the disposition of the person or property. Any agency whichreceives a record(s) in response to a LEADS and/or NCIC inquiry must confirm the hit on anyrecord(s) which appears to have been entered for the person or property inquired upon prior to taking any of the following actions based upon the hit NCIC record: 1) arresting the wanted person, 2) detaining the missing person, 3) seizing the stolen property, or 4) charging the subjectwith violating a protection order. Additionally, an agency detaining an individual on localcharges where the individual appears identical to the subject of the wanted person record and is within the geographical area of extradition must confirm the hit.

Per LEADS/NCIC procedures, upon receipt of a hit confirmation request, the originating agencyof the record must furnish either a positive or negative confirmation response to the requesting agency within the specific time frame. A “routine” request must be confirmed within one hour,while an “urgent” request must be confirmed within 10 minutes. A routine response is to be usedwhen the arresting/locating agency has charges of their own on the subject and the subject isgoing to be detained by them in addition to the warrant entry. An urgent response is to be usedwhen the arresting/locating agency does not have their own charges on the subject and they arenot detaining the person for any other reason than the warrant entry.

If it is not possible to respond within the specified time period, the confirming agency is to replyadvising the amount of time needed to confirm the hit.

REQUEST FORM

The Hit Confirmation Request is created by using the YQ message key.

The Request transaction requires the following fields:

Note: If one of the ORI's is an out-of-state ORI, it must be the first ORI entered in the destination ORI field.

Hit Confirmation LEADS Manual – 2018 Page 2

Example of a hit confirmation request:

YQ.OHXXXXXXX FROM:(OHXXXXXXX) TO:(OHOHP0040, OHXXXXXXX) *MRI8346139

****HIT CONFIRMATION REQUEST -FIRST NOTICE**** ****RESPONSE PRIORITY :URGENT!-RESPOND WITHIN 10 MINUTES****

OCA/LEADSTEST.NIC/V999999999.

**STOLEN VEHICLE**

LIC/TST0001.VIN/1A2BB33READ987654.VYR/1999.VMA/DODG.

NAME OF REQUESTER: LT W EARP. AGENCY NAME: LOCAL PD. PHONE:(999)999-9999. REMARKS: CONFIRM IF THE VEHICLE IS SHOWING ACTIVE IN YOUR STOLEN AUTO FILE OFFICERS ARE WATCHING THE VEHICLE AT THIS TIME BUT IT IS UNOCCUPIED DO YOU HAVE ANY SUSPECTS ON THE VEHICLE LISTED IN YOUR CASE.

Hit Confirmation LEADS Manual – 2018 Page 3

RESPONSE FORM

The Hit Confirmation Response is created by using the YR message key.

The Response transaction requires the following fields:

Note: If one of the ORI's is an out-of-state ORI, it must be the first ORI entered in the destination ORI field.

Example of a hit confirmation response:

YR.OHOHP0040 FROM:(OHOHP0040) TO:(OHXXXXXXX, OHOHP0040) *MRI8351129

****HIT CONFIRMATION RESPONSE****

THE RECORD BELOW: IS CONFIRMED

OCA/LEADSTEST.NIC/V999999999

**STOLEN VEHICLE**

LIC/TST0001.VIN/1A2BB33READ987654.VYR/1999.VMA/DODG.

NAME OF CONFIRMER: DSP CJONES. CONFIRMING AGENCY: OSP LEADS CONTROL. PHONE:(999)999-9999. REMARKS: THE ABOVE VEHICLE IS STILL LISTED STOLEN IN OUR DEPARTMENT. OWNER NAME IS JOHN Q PUBLIC. NO SUSPECT NAMES LISTED WITH THE CASE. CALL US WITH RECOVERY INFORMATION AT 999-999-9999. MSG# 1915 AUTH SGT D HOLIDAY 042409 0012HRS OPER/CJONES

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IMAGES – Table of Contents

IMAGES ......................................................................................................................................... 2 RECORD RETENTION PERIOD .............................................................................................. 2 VALIDATION ............................................................................................................................ 2 INQUIRY OF THE IMAGE FILE RECORDS .......................................................................... 3 ENTER AN IMAGE RECORD .................................................................................................. 4 MODIFICATION OF AN IMAGE............................................................................................. 5 CANCELLATION OF AN IMAGE ........................................................................................... 5 LOCATE ..................................................................................................................................... 6 CLEAR ........................................................................................................................................ 6

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IMAGES

LEADS and NCIC allow images to be entered for a person or property when it will assist in theidentification of either.

Generic images which can be utilized as reference images are entered and maintained by the FBICJIS staff. These are images of a particular make of vehicle or boat. These generic images may also be linked to multiple base records.

At this time, the gun and securities files do not have image capability.

Users are requested to compress image data prior to transmitting it to LEADS/NCIC. Picture file type should be Joint Photographic Experts Group (JPEG) with a quality factor of 25.

Types of allowable images:

Number of allowable images per base record:

RECORD RETENTION PERIOD

identifying

identifying mug shot identifying mug shot signature identifying mug shot signature identifying mug shot signature identifying mug shot signature mug shot signature identifying mug shot signature mug shot signature identifying

identifying

identifying mug shot signature identifying mug shot signature identifying mug shot signature identifying

1 signature 1 -10 identifying

1 -10 identifying 1 identifying 1 identifying 1 identifying

or generic

Images associated with records are subjected to the same retention periods as those records. Generic images will remain on file indefinitely unless they are removed by the FBI CJIS staff.

VALIDATION

Images associated with records are subjected to the same validation as those records.

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INQUIRY OF THE IMAGE FILE RECORDS

The message key QII is used to query the Image File directly based on one of the following selections:

Return all images associated with a base record (this only works for records in NCIC)

Return requested image

Retrieve a generic boat image

  • BMA
  • BTY
  • BLE
  • BYR (optional)
  • IND must be Y

Retrieve a generic vehicle image

  • VMA
  • VMO
  • VST
  • VYR
  • IND must be Y

Images can also be queried using the following message keys and marking the IND field as Y:

The BMV images associated with driver’s licenses and state ID cards may also be queried:

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The following is an example of a generic vehicle image.

1L01004E,MRI1208669 0H0HP00L8 MKE/IMAGE IMR/VEHICLE IMAGE VMO:CVT VST:2D VYR:1973 VMA:CHEV

IMN:I425000587 GENERIC VEHICLE MIS:

.

{Y}

ENTER AN IMAGE RECORD

The message key to enter an image is EIM.

Identify the base record to which the image is associated by either its NCIC NIC number or LEADS IDX number. The required fields are:

  1. o A mug shot (M) is a frontal face view from the shoulders to the top of the head and isassociated to a person.
  2. o A signature (S) is an image of a signature that is entered and is associated to a person.
  3. o An identifying image (I) is an image which may help identify a person or property(e.g., scars, marks, and tattoos; photograph of a person; "aged" photograph of amissing juvenile; photograph of a vehicle or an article; etc.) and can be associated to aperson, article, part, vehicle, or boat.

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o Contains information regarding images such as the approximate date of the image, ifthe image is age progressed, who provided the image, and any other information which may be beneficial in the investigation.

When an entry for a person is transmitted, the system checks to see if the base record already hasa mugshot or signature image associated with it. If so, then a duplicate reject message is issued.

If the entry is for an identifying image, the system will check to see how many identifyingimages are already on file. If there are already ten identifying images associated with the record,then a maximum images reached rejection message is issued.

MODIFICATION OF AN IMAGE

The message key is MII.

The entering agency may modify a non-generic image associated with a record in NCIC as long as the record is not in located status. The user may modify the date of the image or replace the existing image with a different one. Identify the image record to be modified by the following fields:

CANCELLATION OF AN IMAGE

The message key is XIM.

Cancellation of a record is restricted to the agency that entered the record. A cancellation message is used when it is determined the record is invalid or no longer needed. When an image is cancelled, it is unlinked from the record with which it is associated. Identify the image record to be cancelled by:

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LOCATE

There are no locate procedures for an image record. Non-generic images will be retired at thesame time the base record is retired.

CLEAR

There are no procedures to clear an image record. Clearing a base record which is associatedwith an image results in the image being no longer active or retrievable.

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LICENSE PLATE FILE – Table of Contents

LICENSE PLATE FILE ................................................................................................................. 2 INQUIRY OF STOLEN/MISSING LICENSE PLATE RECORDS.......................................... 2 ENTER A STOLEN/MISSING LICENSE PLATE RECORD .................................................. 3 MODIFY A STOLEN/MISSING LICENSE PLATE RECORD................................................ 4 CANCEL A STOLEN/MISSING LICENSE PLATE RECORD ............................................... 5 CLEAR A STOLEN/MISSING LICENSE PLATE RECORD .................................................. 5 PLACE A LOCATE ON A STOLEN/MISSING LICENSE PLATE RECORD ....................... 5 FIELDS ASSOCIATED WITH A STOLEN/MISSING LICENSE PLATE RECORD ............ 6 Field Tag Description ............................................................................................................ 6

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LICENSE PLATE FILE

The purpose of the LEADS/NCIC License Plate File is to provide assistance in the recovery ofstolen/missing license plates. Once the information about the plate has been entered into thesystem, it can then be modified, cancelled, located, cleared or retrieved for inquiry purposes.

Regular plates are defined as a standard 6” x 12” plate issued for use on a passenger automobileand contains no embossed wording, abbreviations and/or symbols.

All other plates are classified as special plates, for example: aircraft, antique, bus, commercial,dune buggy, farm vehicle, motorcycle, trailer, truck and US Government vehicles.

A complete list of both regular and special plates can be found in the NCIC Code Manual underthe Vehicle Data Codes.

The criteria required to enter a stolen/missing license plate into LEADS/NCIC are:

A stolen/missing license plate record will remain on file for the balance of the year entered plus4 years. For example, a record entered in 2004 will be retired on 01/01/2009.

License plate records are required to be validated when they are between 60 and 90 days old andyearly thereafter.

INQUIRY OF STOLEN/MISSING LICENSE PLATE RECORDS

The LEADS/NCIC License Plate Files contain data entered by law enforcement agencies. Responses received are based on information entered. Officers contemplating an arrest orrecovery of the license plate based on this information must confirm the hit first.

The following message keys are used to search the License Plate File:

Note: Using the IDX field will only search the LEADS License Plate File.

To use the Related Search Hit (RSH) option:

N = (default)

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Y = The system will return additional records which have the same ORI/OCA as theprimary hit response and all records linked by the LKI/LKA data in the primary hit response. Please see the NCIC Operating Manual for more details.

The VEH message key allows users to query the LEADS License Plate File. It will produce alisting of license plate records entered by the specified ORI for a particular month. The month should be represented by its two digit identifier and COD should be EL for vehicles.

Note: When the owner of the license plate applies for a replacement tag at the BMV, the BMVwill update the information on file to show the replacement information, i.e., the user willreceive a message similar to: "Replaced by (replacement license number)" when making inquiries into the Vehicle Registration (RP) File. A QV inquiry will not show the replacement tag information. The user must initiate a RP file inquiry when there is anydoubt on the validity of the stolen tag.

ENTER A STOLEN/MISSING LICENSE PLATE RECORD

Whenever an entry is made for a non-terminal or non-entering agency, the ORI of the non-terminal or non-entering agency is to be placed in the MIS field of the record. Do not enter a non-terminal or a non-entering agency ORI in the ORI field.

The following message keys (MKE) are used for entering a stolen/missing license plate:

Stolen license plate records require the following fields:

ORI MKE OCA DOT LIC LIS LIY LIT

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o Expired plates are acceptable as of 08/01/2010.

Miscellaneous (MIS)

o When only one plate is stolen, there should be a notation to that fact in theMIS field.

If the record is transmitted and the LIC, LIS, LIY, LIT and ORI match a license plate record orvehicle record already on file, it will be rejected as a duplicate. The user will receive the message ‘REJECT ON FILE’ and the IDX number of the existing record.After transmitting the entry and no errors are found, the user will receive a message advising therecord is pending and has been forwarded to NCIC.

If NCIC accepts the entry, the user will receive a message indicating the NIC and the record willbe entered into the LEADS License Plate File.

If NCIC does not accept the entry, the record is not stored in the LEADS License Plate File. Make the required correction and transmit the entry again.

It is required the record be queried to ensure the entry was applied to both LEADS and/or NCIC. A second party check must be documented and the most current printout retainedwith the agency records.

MODIFY A STOLEN/MISSING LICENSE PLATE RECORD

A modification transaction is used to add or change information on a stolen license plate record. Only the entering agency may modify a license plate record.

Note: License Plate records in located status cannot be modified.

The message key used to modify a license plate record is ML.

Identify the record to be modified by:

  • NIC and OCA
  • LIC and OCA.

Complete the field(s) to be modified and transmit the data.

Once the transaction passes LEADS, the user will receive a message advising the LEADS recordhas been modified.

The modification is not complete until the user receives a modify accepted response from NCIC.If NCIC rejects the modification, the LEADS record does not retain the updates.

It is required the record be queried to ensure the modifications were applied to bothLEADS and/or NCIC. A second party check must be documented and the most currentprintout retained with the agency records.

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CANCEL A STOLEN/MISSING LICENSE PLATE RECORD

Only the entering agency may cancel a license plate record. This transaction is used when the entering agency determines the record is invalid. The message key used to cancel a license plate record is XL. Identify the desired record by:

Complete the Date of Cancellation (DOC) which is required and its value must be either today’sdate or yesterday’s date.

The Reason for Property Record Removal (RPP) should be either ‘CASE DROPPED’ or ‘NOTSTOLEN’.

It is required the record be queried to ensure it was removed from both LEADS and NCIC.

CLEAR A STOLEN/MISSING LICENSE PLATE RECORD

Only the entering agency may clear a license plate record. This transaction is used when the entering agency recovers the plate or when they are officially advised the plate has been recovered by another agency.

The message key used to clear a license plate record is CL.

Identify the desired record by:

  • NIC and OCA
  • LIC and OCA The Date of Clear (DCL) is required. Additional data fields that may be included in the transaction are:
  • RRI, RCA, RPP, NPA, NPF, VNP, VOR, and VRC

If the record is in active status, the recovering agency ORI (RRI) and their case number (RCA)should be included.

It is required the record be queried to ensure it was removed from both LEADS and NCIC.

PLACE A LOCATE ON A STOLEN/MISSING LICENSE PLATE RECORD

A locate transaction should be entered when an agency, other than the entering agency, recoversa stolen plate and has followed the hit confirmation process.

The message key used to locate a license plate record is LL.

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Identify the desired record by:

The Date of Recovery (DOR) is required.

Additional data fields that may be included with the transaction are:

RCA, RPP, NPA, NPF, VNP, VOR, and VRC

The entering agency will receive an administrative message stating the plate has been located.

A located license plate record is removed from the files 10 days after the locate is placed.

If a second locate is placed within the 10 days, the record is immediately removed from the files.

FIELDS ASSOCIATED WITH A STOLEN/MISSING LICENSE PLATE RECORD

Field Tag Description

DCL date of clear DOC date of cancel DOT date of theft IDX LEADS file identification number (assigned by system) LIC license plate number LIS license plate state of issue LIT license plate type LIY license plate expiration year LKA linkage case number LKI linkage agency identifier MIS miscellaneous MKE message key NIC NCIC identification number (assigned by the system) NPA number persons apprehended NPF number missing persons found NOA notify originating agency OCA originating agency case number ORI originating agency identifier RCA recovering agency case number RPP reason for record removal RRI recovering agency identifier VNP value of recovered plate VOR value of other recovered property VRC value of recovered contraband

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LOCATES AND DETAINERS – Table of Contents

LOCATES AND DETAINERS...................................................................................................... 2 WANTED PERSONS ................................................................................................................. 2 LEADS REMINDER NOTICES................................................................................................. 3 LOCATES WITH EXT/NOEX................................................................................................... 3 DETAINERS............................................................................................................................... 4 DATA FIELDS ASSOCIATED WITH LOCATES ................................................................... 5 Field Tag Description ............................................................................................................ 5 DATA FIELDS ASSOCIATED WITH DETAINERS ............................................................... 5 Field Tag Description ............................................................................................................ 5

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LOCATES AND DETAINERS

Agencies enter records into the LEADS & NCIC files for stolen or lost property or for a wanted or missing person.

If an agency other than the entering agency, recovers an item or person with a record inLEADS/NCIC, then the recovering agency initiates the hit confirmation process and whenappropriate, places a locate on the record of the item or person recovered.

Note: If the recovering agency hits on multiple records, they are required to initiate the hitconfirmation process on each record and when appropriate, places a locate on each record.

Per NCIC rules, removal of located record is as follows:

WANTED PERSONS

As part of the locate transaction (LW), the recovering agency must include what type of extradition (EXT) has been determined:

If extradition (EXT) is DETN or EXTR, the record retires 5 days after the date the locatetransaction is placed unless a detainer is placed by the entering agency within the 5 days.

A subsequent locate does not automatically purge the wanted persons record, the 5 day periodstarts over from the date the subsequent locate is placed. The exception to this is if the originaland subsequent locate transaction both contained an extradition (EXT) code of NOEX, then theentry will be purged when the subsequent locate is placed on the record.

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Records located with an extradition (EXT) code of NOEX do not show as “LOCATED” in the message key line of the response, the locate data however is in the lower portion of the record.

A locate transaction with an EXT/NOEX cannot be placed on a wanted record if it has beenpreviously located with an extradition code of either EXTR or DETN.

A wanted record with a previous NOEX locate can have a second locate placed on it with anEXT/DETN or EXT/EXTR. The record will be retired five days from the date the new locate transaction was placed. A second locate cannot be placed on a wanted record which has a detainer placed on it.

Agencies are notified via a $ message on the first Sunday of the month following the month the record has been retired.

LEADS REMINDER NOTICES

The day after a record is located with an EXT/ EXTR or DETN, an automated message is sent tothe agency reminding them the record will purge in four days unless other action is taken.

L.E.A.D.S. AUTOMATED MESSAGE WARRANT LOCATE NOTICE

THE FOLLOWING RECORD WAS LOCATED YESTERDAY BY OHCLP0098 AND WILL AUTO PURGE IN FOUR DAYS UNLESS A DETAINER IS PLACED ON IT

MKE/EW-C LID/04843810 IDX/WX04843810

NAM/PUBLIC,JOHN Q DOB/19710506 SEX/M

ORI/OH0186200 OCA/08TRD05887

LOCATES WITH EXT/NOEX

NCIC reviews all locate transactions placed with an EXT/NOEX to ensure agencies are following the extradition limits (EXL) defined upon entry of the wanted person record. If the entering agency does not follow the extradition limits as set forth in the wanted record, NCICwill notify the agency and purge the record from the NCIC file if it was not updated to reflect thenew extradition limits.

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The following message is sent by NCIC to the agency:

$.E. 0H0310000 NCIC SERIOUS ERROR CANCELLATION NOTIFICATION AT 1049 EST 20081203 YOUR ENTRY NIC/W897683961, OCA/89CRA2181 WAS CANCELED BY NCIC QUALITY CONTROL. NCIC ERROR 19040

MKE/CANCELED WANTED PERSON1 -FULL EXTRADITION UNLESS OTHERWISE NOTED IN THE MIS FIELD ORI/0H0310000 NAM/PUBLIC, JOHN Q SEX/M RAC/W DOB/19660327HGT/510 WGT/160 EYE/GRN HAI/BR0 FBI/765084FA1FPC/090110PM09AATT011112 SOC/280648615OFF/LARCENY -LARCENYDOW/19890217 OCA/89CRA2181NOA/NMIS/WTD F0R THEFT BAJ DNA/NCANCELED/20081203 N0EXNIC/W897683961 DTE/20050615 1334 EDTTHE ABOVE CANCELED WANTED PERSON RECORD CONTAINED A LOCATE MESSAGE PLACED BY ANOTHER LAW ENFORCEMENT AGENCY. THE LOCATE DATA DETERMINED THAT THE SUBJECT WAS NOT BEING EXTRADITED-NOEX. SEE NCIC SERIOUS ERROR SEVEN.

QC REVIEW OF THE NOEX LOCATE INDICATES THAT:THE MISCELLANEOUS FIELD DOES NOT IDENTIFY OR PROVIDE ACCEPTABLE LIMITS OF EXTRADITION.

YOU MAY REENTER RECORD PROVIDING VALID EXTRADITION LIMITS ARE IDENTIFIED IN THE MIS FIELD.

QUESTIONS CONCERNING THIS TRANSACTION IF NOT RESOLVED BY YOUR CTOMAY BE DIRECTED TO FBI/CJIS DATA INTEGRITY UNIT VIA NLETS,ORI/DCFBIWA03, OR TELEPHONE 304/625-3020, MON -FRI, 8 AM TO 4:30 PM, EASTERN TIME.

FBI/CLARKSBURG, W.V.

This means when the entering agency receives the hit confirmation request, they should modifythe record’s extradition information if they are not willing or able to extradite the subject, priorto sending the hit confirmation response to the apprehending agency.

DETAINERS

The purpose of a detainer transaction is to flag the record of a wanted person so it will not beremoved from the system until the entering agency has had a chance to process the subject on their charges. If the apprehending agency is going to keep the subject on local charges and/orincarcerate them, the locate should be placed with EXT/DETN and the entering agency should place a DW in the transaction. This is designed to ensure that when the apprehending agency isdone with the subject and they check the LEADS/NCIC files again, they will see the subject isstill wanted.

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If the detainer is removed from a record, the record will stay in LEADS/NCIC for five additional days. This gives the agency an opportunity to place a new detainer if necessary. It will auto purge after the five days have passed.

DATA FIELDS ASSOCIATED WITH LOCATES

Field Tag Description

BHN boat hull number DOR date of RECOVERY EXT extradition HIT hit results LIC license plate number LID LEADS identification number (assigned by the system) MIS miscellaneous NAM person’s name NIC NCIC identification number (assigned by the system) NPA number persons apprehended NPF number missing persons found OAN owner applied number OCA originating agency case number ORI originating agency identifier PAR person armed RCA recovering agency case number REG registration number RPP date of reason for record removal (property) RPP reason for record removal (property) RPS date of reason for record removal (wanted/missing persons) RPS reason for record removal (wanted/missing persons) SER serial number VIN vehicle identification number VNP value of recovered property VOR value of other recovered property VRC value of recovered contraband

DATA FIELDS ASSOCIATED WITH DETAINERS

Field Tag Description

DIS date incarceration starts DNO detainer case number DOD date of detainer DSE date of sentence expiration INC place of incarceration IRI incarcerating agency identifier NAM person’s name NIC NCIC identification number (assigned by the system) OCA originating agency case number ORI originating agency identifier

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MISSING PERSON – Table of Contents

MISSING PERSON........................................................................................................................ 3

O.R.C. 2901.30 Missing Child Report ........................................................................................ 4

O.R.C. 2901.42 Missing Adult.................................................................................................... 4 DATA FIELDS ASSOCIATED WITH MISSING PERSON RECORDS ................................. 5 Field Tag -Description............................................................................................................. 5 INQUIRY OF MISSING PERSON RECORDS ......................................................................... 6 PACKING THE RECORD......................................................................................................... 8 Stolen/Fraudulent ..................................................................................................................... 9 OLN and MNU Information................................................................................................... 10 FBI and BCI Numbers............................................................................................................ 10 AR and AN Numbers on CCH............................................................................................... 10 ENTER A BASE RECORD...................................................................................................... 10 LEADS MISSING PERSON FILE............................................................................................ 14 AMBER ALERT ENTRY......................................................................................................... 14 ENDANGERED MISSING ADULT ALERT .......................................................................... 15 MODIFY A BASE RECORD ................................................................................................... 15 CANCEL A RECORD .............................................................................................................. 16 CLEAR A RECORD ................................................................................................................. 16 PLACE A LOCATE ON A RECORD ...................................................................................... 17 ENTER A SUPPLEMENTAL DATA RECORD ..................................................................... 17 MODIFY A SUPPLEMENTAL DATA RECORD .................................................................. 18

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CANCEL A SUPPLEMENTAL DATA RECORD .................................................................. 18 ENTER A DENTAL RECORD ................................................................................................ 19 MODIFY A DENTAL RECORD.............................................................................................. 20 CANCEL A DENTAL RECORD ............................................................................................. 20

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MISSING PERSON

Any missing person can be entered into LEADS and NCIC Missing Persons Files providing theymeet the criteria listed below. Once the information has been entered in the system, it can thenbe modified, cancelled, located, cleared or retrieved for inquiry purposes.

It is important to include as much data as possible about the missing person as NCIC runs a dailycomparison of the Missing Person File against the Unidentified Persons file. The comparison looks at the following identifiers: Date of Birth, Sex, Race, Height, Weight, Eye Color, HairColor, Date of Last Contact, Scars, Marks, Tattoos, Fingerprint Classification, Jewelry Type,Originating Agency State Code, Blood Type, and Dental Characteristics. The entering agency is notified via a $.N. administrative message of any possible matches. These messages are delivered in the early morning hours between 00:00:01 and 03:00:00.

Missing Person records fall into one of the following categories:

  1. Disability (EMD) – A person of any age who is missing and under proven physical/mental disability or is senile, thereby subjecting themselves or others to personal and immediate danger.
  2. Endangered (EME) – A person of any age who is missing under circumstances indicatinghis/her physical safety is in danger.
  3. Involuntary (EMI) – A person of any age who is missing under circumstances indicatingthe disappearance was not voluntary, i.e. abduction or kidnapping.
  4. Juvenile (EMJ) – A person under the age of 18 who is missing and does not meet any ofthe criteria set forth in any of the other categories as described.
  5. Catastrophe Victim (EMV) – A person of any age who is missing after a catastrophe.
  6. Other (EMO) – A person, 18 or older, who is missing and does not meet the criteria forany of the other categories and for whom there is a reasonable concern for their safety.

Agencies must have a missing person report (electronic or hard copy) on file to support a missing person entry. A record for a missing person who is the age of 21 and over may be entered in the Missing Person File provided the entering agency has signed documentation in its possession supporting the stated conditions under which the person is declared missing. This documentation (electronic or hard copy) will aid in the protection of the individual’s right to privacy.

In the absence of documentation from a parent, legal guardian, next of kin, physician, or otherauthoritative source, including friend or neighbor in unusual circumstances, or when such documentation is not reasonably attainable, a signed report by the investigating officer willsuffice.

A record for a missing person under the age of 21, as amended by Suzanne’s Law in 2003 and effective August 2004 should be entered immediately or within 2 hours of receipt of the minimum data required to enter an NCIC record. A missing person report filed with an agencyis sufficient documentation for entering a juvenile in the NCIC Missing Person File.

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O.R.C. 2901.30 Missing Child Report

  1. o LE shall take report if parent, legal custodian, caregiver or guardian reports a child missing
  2. o Shall take prompt action to locate the child
  3. o No rule or policy permitted that discourages reporting
  4. o Enter child into NCIC ASAP

O.R.C. 2901.42 Missing Adult

o Required to have procedure to respond 18 & under 21 years of age-immediate NCIC entry Red flags present-up to 7 days to enter into NCIC No red flags-up to 30 days to enter into NCIC

Note: 18 and older cannot be entered as EMJ.

Electronic Records Management System (ERMS) -An ERMS is defined as any electronic database, including an electronic warrant database.

Also Note: For agencies using an ERMS, some forms of signatures that are acceptable are:

1) Digitized signatures (similar to method used by the United States Postal Service). 2) Manual signatures scanned into the ERMS. 3) The case officer’s typed name into the report in the ERMS.

Catastrophe victim records may be entered by any agency involved in identifying the disaster victims, no written documentation is required for entry.

Within 30 days of entry, the agency needs to make sure the information for the following fields is entered if available:

Note: If it’s determined dental record information is not available for a juvenile this must bedocumented in the case file and “UNK” is entered in the DCH field.

NCIC will send the entering agency a $.K. message if the record is over 30 days old and any ofthese fields are blank.

The record retention period for a missing person record is as follows:

  1. A record with no locate message will stay on file until cleared, cancelled, or located.
  2. A record with one locate message will be retired immediately.
  3. A record whose only searchable identifier is the license plate will retire one year after the license plate expires.

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Missing person records are required to be validated when they are between 60 and 90 days old and yearly thereafter.

A missing person base record may have multiple associated data records. These associated records include:

Note: The Missing Person Dental Report Form and Missing Person Data Collection Entry Guideare located in the CJIS Launch Pad/CJIS Documents/LEADS Forms.

DATA FIELDS ASSOCIATED WITH MISSING PERSON RECORDS

The missing person base record contains the following data.

Field Tag Description
ADR street address
BCI BCI&I number
BLT BXR CIT CMC CRC blood type body x-rays city of residence caution/medical conditions circumcision
CTZ DLC DLI DLO DNA country of citizenship date of last contact with subject date record last queried location of subject’s DNA if on file DNA on file
DOB date of birth
DOE DOR DRT DTE date of emancipation date subject located date report taken date record entered into database
EYE FBI eye color FBI number
FPA FPC foot prints available fingerprint classification

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Field Tag Description (continued)

HAI hair color HGT height IDX unique record number assigned by the database JWL jewelry description JWT jewelry type LAI last agency to query record LIC license plate number LID unique record number assigned by LEADS LIS license plate state of issue LIY license plate date of expiration LIT license plate type LKA linkage agency case number LKI linkage agency ORI MIS additional comments MKE message key MNP missing person code MNU miscellaneous number MPC missing person circumstance NAM name NIC unique record number assigned by NCIC NOA notify originating agency OCA entering agency case number OLN operator license number OLS operator license state of issue OLY operator license date of expiration ORI identifying number of the entering agency POB place of birth RAC race RCA locating agency case number RRI locating agency ID number SEX sex SKN skin tone SMT scars, marks, and tattoos SOC social security number STA state of residence TRT time report taken VCO vehicle color VIN vehicle identification number VMA vehicle make VMO vehicle model VRX vision prescription VST vehicle style VYR vehicle year WGT weight ZIP zip code

INQUIRY OF MISSING PERSON RECORDS

The LEADS/NCIC Missing Person Files contain data entered by law enforcement agencies.Responses received are based on the information entered. Officers contemplating an arrest based

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on this information must remember the arrest cannot be based solely on the hit, but also on thehit confirmation response.

To query the Missing Person File, use one of the following message keys:

QM This is the non-unique identifier query and only searches the Missing Person File.

  1. o The user must include the SEX, RAC, HGT, WGT, HAI, EYE and AGE fields. The NAM field is optional.
  2. o The query will return candidate records whose sex, race, eye and hair color codesare identical to those in the query.
    1. o The age, height and weight fields may be approximate numbers as the query will pull those records that are:
    2. plus or minus one year, of the age which is entered as 0 – 99 plus or minus 3 inches, of the height plus or minus 10 pounds, of the weight
  3. o The following fields may also be part of the query:

IND, ENS, RSH

QW This is used when the user has a unique identifier, (NIC, IDX, NAM and OCA,NAM and one or more of the following: DOB, FBI, MNU, SOC, OLN, LIC &LIS, or VIN & VMA) for the missing person.

    1. o This query will also search the following files:
    2. Foreign Fugitive Wanted Person Violent Gang and Terrorist Organization Protection Order Convicted Sexual Offender Registry Immigration Violator Supervised Release U.S. Secret Service Protective Files
  1. o If the query contains vehicle identifiers it will also search the Vehicle and License Plate Files.
  2. o To limit the scope of the query, SEX and RAC can be included.
    1. o SEX must be an exact match.
    2. If RAC = B, all race codes except W will be searched. If RAC = W, all race codes except B will be searched. If RAC = A, I or U, all race codes are searched.
  3. o When using NAM and DOB, only those records that are an exact match of theDOB will be returned instead of those within a year of the year of birth given.

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  1. o If the inquiry contains an alphanumeric identifier other than DOB, no name searchis generated.
  2. o A secondary search is automatically generated against the person files, vehicle andpart files based on the SOC, FBI or VIN data found in the primary responserecord.
  3. o If there is only one numeric identifier in the inquiry, the response will only includethe record on file containing that specific numeric identifier.
  4. o The following fields may also be part of this query:

IND, ENS, EBS, RSH To use the expanded name search (ENS) option:

To use the expanded date of birth (EBS) option:

To use the image indicator (IND) option:

There are also two other query message keys which search the LEADS missing person database.

PACKING THE RECORD

The entering agency (ORI) must account for all fields in the Missing Person File record format. In the original entry, all available data called for in the record must be entered. In addition, all available critical data should be entered such as an alias or scars, marks, tattoos, and other

Missing Person LEADS Manual – 2018 Page 8

characteristics etc. Missing data obtained at a later time should be promptly added through the use of a modify message.

In house documentation such as arrest records, court dispositions, etc. may be used in the entry aslong as documentation is on file.

In circumstances when an agency does not enter information from the CCH, LEADSrequires the operator to mark through & initial each identifier not entered.

Ex: 999-99-9999 jqp

Stolen/Fraudulent

The general rule for the use of stolen/fraudulent (S/F) identifier fields is that they must be used whenever a wanted person is known to be using identification documents that are stolen/fraudulent. If the wanted person is using a made-up name or numerical identifier for which it is not known whether identification documents (Social Security card, operator's license, etc.)exist, these identifiers should be entered in the appropriate base record or supplemental identifierfields, such as the DOB Field. If the identity of the thief is known and there is an arrest warrant, the victim information should be entered in the S/F fields.

The base record NAM must be entered for each record. This field should contain the wanted person's true name regardless of whether it is the name contained on the arrest warrant. Listedbelow are guidelines for coding the S/F NAM and S/F DOB Fields.

  1. If the name on the arrest warrant is believed to be the wanted person's real name, the name should be entered in only the base record NAM. If the wanted person's date of birth is available, it should be entered in the base record DOB. Any known S/F identifiersshould be entered in the S/F identifier fields.
  2. If the name on the arrest warrant is known to be S/F and the wanted person's true name isknown, the S/F name should be entered in the S/F NAM Field. The wanted person's real name must be entered in the base record NAM. The date of birth from the S/Fidentification, if known, must be entered in the S/F DOB. If the wanted person's real dateof birth is known, it should be entered in the base record DOB.
  3. If an arrest warrant is issued in the name of "John Doe" or "Jane Doe" because the wanted person's true identity is unknown and the wanted person is known to be using stolen orfraudulent identification documents, entry of a Wanted Person File record is permitted provided the identifiers from the stolen or fraudulent documents are included in thewanted person record and identified as such. FBI numbers should not be entered in thesetypes of records.
  4. This enhancement only serves to highlight information when the record subject is known to use S/F identification documents. It does not alter current policy concerning entry of"John Doe" or "Jane Doe" records without a warrant which is currently allowed onlywhen the record subject is using a homicide victim's identification.
  5. When a record is entered into the Identity Theft File, if the identity of the thief is known and a warrant is obtained, the thief's personal information should be entered in the base

Missing Person LEADS Manual – 2018 Page 9

Wanted Person File record. Additionally, the victim information should be entered in thesupplemental stolen/fraudulent data fields.

OLN and MNU Information

Always use the most current information for entry. For example, if the subject has an expired or suspended OLN but has a valid ID card, the ID card would be the most current. It is agency discretion to enter expired or suspended information. If an OLN has no expiration date, use current year in the OLY field. ID card numbers from other states are to be entered into the OLN field. Ohio ID card numbers can be entered into either the OLN field or the MNU field.

It is required the record be queried to ensure the supplemental data was added to the system(s)and the most current printout is retained with the agency records.

FBI and BCI Numbers

If the subject has BCI# and FBI#, both numbers must be entered to pack the record. The Ohio BCI record will be included in the FBI response since Ohio participates in III.

The subject’s FBI# must be run to check for criminal history information from other states.

AR and AN Numbers on CCH

All Alien Registration Numbers (AR) on BCI and III record are traceable and can be entered.Query through NLETS using message key IAQ to confirm.

If the subject is born in US, the AR# is not a valid AR# and should not be used.

Arrest Numbers (AN) on a BCI record are not traceable and should not be entered in the record. Non Immigration Admission Numbers (AN) on a III record are traceable and can be entered. Query through NLETS using message key IAQ to confirm.

ENTER A BASE RECORD

Whenever an entry is made for a non-terminal or non-entering agency, the ORI of the non-terminal or non-entering agency is to be placed in the MIS field of the record.

Note: Do not enter a non-terminal or non-entering ORI in the ORI field.

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In the event a missing juvenile entry is declared to be an AMBER ALERT, the original entrymust be cancelled and re-entered. A missing juvenile entry cannot be modified to an AMBER ALERT.

The following message keys are used to entering a missing person record:

  • EMD enter missing disability
  • EMDC enter missing disability – caution
  • EME enter missing endangered
  • EMEC enter missing endangered – caution
  • EMI enter missing involuntary
  • EMIC enter missing involuntary – caution
  • EMJ enter missing juvenile
  • EMJC enter missing juvenile – caution
  • EMV enter missing victim
  • EMVC enter missing victim – caution
  • EMO enter missing other
  • EMOC enter missing other – caution

Missing person records require the following fields:

ORI MKE OCA NAM SEX RAC HGT WGT HAI EYE MNP DLC

At least one or more of the following numeric identifiers must be included when the message keyis not EMJ/EMJC:

DOB FBI MNU SOC

OLN with OLS and OLY LIC with LIS, LIY and LIT VIN with VYR, VMA, and VST

Conditional mandatory fields include:

  • CMC (if the MKE = EMDC, EMEC, EMIC, EMJC, EMVC or EMOC)
  • DOB (if the MKE = EMJ/EMJC or if MNP = CA)
  • DOE (if the MKE = EMJ/EMJC)
  • DLO (if DNA = Y)
  • MIS (if CMC = 01)

Name (NAM):

    • Subject Names are input as:
      1. o Doe,John S
      2. o Doe,John S Jr
  • Hyphenated names can also be entered.

o Bald-Eagle,Robert R

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Missing Person Code (MNP):

  • MP is used when the message key is EMD, EMJ, or EMO.
  • DV is used when the message key is EMV.
  • MP is used when the message key is EME or EMI.
  • CA is used when the message key is EME or EMI and the victim is under 18 and there isa reasonable indication/suspicion the child has been abducted and/or is missing undercircumstances suggesting foul play or a threat to life.
  • SA is used when the message key is EME, EMEC, EMI, EMIC and the victim must be 64 years of age or older – or – adults of any age diagnosed with a mental health disorder.

CMC (Caution and Medical Conditions) values:

00 Armed and Dangerous

01 Other (Explain in MIS field)

05 Violent Tendencies

10 Martial Arts Expert

15 Explosive Expertise

20 Known to Abuse Drugs

25 Escape Risk

30 Sexually Violent Predator – Contact ORI for Detailed Information

40 International Flight Risk

50 Heart Condition

55 Alcoholic

60 Allergies

65 Epilepsy

70 Suicidal

80 Medication Required

85 Hemophiliac

90 Diabetic

The following may be used as Caution Indicators when they are associated with the subject of arecord. If one of these is not used, it will be counted as a serious error during the audit. Caution Indicators must be used if any of these appear on the subject’s CCH record:

Alcoholic Known to Abuse Drugs

Allergies Martial Arts Expert

Armed and Dangerous: Medication Required

CCW Other (Explain in MIS field)

Improper Handling of Firearms Sexually Violent Predator

Weapons under Disability Suicidal

Any crime with Weapon Use Violent Tendencies:

Aggravated Robbery Domestic Violence

Diabetic Voluntary Manslaughter

Epilepsy Murder

Escape Risk Attempted Murder

Explosive Expertise Resisting Arrest

Heart Condition Felonious Assault

Hemophiliac Felonious Assault with a vehicle

International Flight Risk Assault on an officer

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Note: Violent tendencies do not include simple assault or rape. It is agency discretion whetheror not to use a Caution Indicator for domestic violence offenses.

Note: Fleeing and Eluding does not qualify as Escape Risk and Caution Indicator should not be used.

If the subject does not have a CCH record, but the warrant is associated with one of the abovelisted reasons; the warrant can be entered with a Caution Indicator.

If the subject has a Concealed Handgun License, this alone, does NOT qualify them to be enteredwith a Caution Indicator for armed and dangerous. Holding a permit is not the same as being charged with a crime involving a weapon.

When a subject has CCH entries showing arrests for Carrying Concealed Weapons (CCW), Felonious Assault and Drug Abuse, do not use CMC/01 (which translates into OTHER) and then enter the charges in the MIS field. Each individual CMC code that applies must be entered allowing the system to translate the codes and making it easier for the receiving operator to immediately determine the reasons for the Caution Indicator. In this example, CMC/00 (ARMED AND DANGEROUS), CMC/05 (VIOLENT TENDENCIES) and CMC/20 (KNOWN TO ABUSE DRUGS) would be entered. The ARMED AND DANGEROUS would correlate tothe CCW charge and the VIOLENT TENDENCIES would refer to the Felonious Assault charge.

CMC/01 (OTHER) should only be used when none of the other CMC codes applies.

CMC/KNOWN TO ABUSE DRUGS should be used if the subject has a CCH conviction fordrug abuse, has a drug abuse OL suspension on their driving record, or other official sourcedocumentation indicates the subject has actually used drugs. A subject with drug trafficking, possession or paraphernalia does not necessarily mean they also use drugs. In these situations, CMC/OTHER would be used with the offense being listed in the MIS field.

Note: It is the agency's discretion whether to use a caution indicator or not for drug offensessuch as trafficking, possession or paraphernalia.

Also, a subject having a previous CCH drug abuse charge would not necessarily qualify for entryas a SMT/MC DRUGAB. Using drug abuse in the SMT field as a medical condition indicatesthe subject has been under a doctor’s care, in a rehabilitation clinic, received counseling forabusing drugs, etc. The arrest on a CCH would not be documentation in and of itself to use the MC DRUGAB in the SMT field.

Other data fields that should be included if known:

NOA MPC BCI LKI LKA SKN
POB CTZ FPC SMT BLT CRC
FPA BXR DNA VRX ADR CIT
STA ZIP MIS

If a record is transmitted and one of the combinations below matches a missing person record already on file, it will reject as a duplicate. The user will receive the message ‘REJECT ONFILE’ along with the IDX of the existing record.

FBI and ORI NAM, MNU and ORI NAM, SOC and ORI OLN, OLS and ORI VIN, VMA, NAM and ORI LIC, LIS, LIY, LIT, NAM and ORI OCA, NAM and ORI DOB, NAM and ORI

Missing Person LEADS Manual – 2018 Page 13

If the record is accepted by NCIC the following message will be generated:

***** NCIC ACCEPT ENTER, NIC RETURNED AND APPLIED *****

LEADS MISSING PERSON FILE

If NCIC rejects the entry, the record is not stored in the LEADS file. The error must be fixed and the record transmitted again.

In the case of a missing person who uses multiple names, birth dates, social security numbers, etc., see the section on supplemental data.

Also see the section for entering dental information. Dental information is required for juvenile records and is optional for adults.

AMBER ALERT ENTRY

The criteria to activate an Amber Alert are as follows:

Entering a missing person record with a message key of EME, EMEC, EMI, or EMIC along with a MNP value of AA for a child under 18 years of age will automatically generate an in-state Amber Alert message to:

Since the missing person record does not currently support storing information about a suspect(s), a COP record can be entered into the system with the suspect’s data.

Note: In the event a missing juvenile entry is declared to be an AMBER ALERT, the original

entry must be cancelled and re-entered. A missing juvenile entry cannot be modified to

an AMBER ALERT.

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ENDANGERED MISSING ADULT ALERT

The criteria to activate an Endangered Missing Adult Alert are as follows:

Entering a missing person record with a message key of EME, EMEC, EMI, or EMIC along witha MNP value of SA will automatically generate an in-state Endangered Missing Adult Alert message to:

Note: The record is sent to NCIC with a MNP value of MP.

MODIFY A BASE RECORD

A modification transaction is used to add, delete, or change information on a missing person baserecord. Only the entering agency may modify the record.

The message key to modify a missing person record is MM.

Identify the record to be modified by:

Complete the field/fields to be modified and transmit the data.

Once the record passes the system, the user will receive a message advising the LEADS recordhas been modified.

If the record is also in NCIC, the actual modification is pending and has been forwarded to NCICfor acceptance. If NCIC rejects the modification, the LEADS record does not retain the updates.

It is required the record be queried to ensure the modification was added to the system(s)and the most current printout is retained with the agency records.

Data fields, which may be removed from the record, are coded as (DEL) mark for deletion.

Once the record passes the system edits, the user will receive a message advising the LEADSrecord has been modified.

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A modification generates an automatic cross-search of the updated record against the unidentifiedperson records.

You cannot modify the message key between juvenile and adult MKE codes.

CANCEL A RECORD

Only the entering agency may cancel a missing person record. This transaction is used when the entering agency determines the record is invalid. The message key to cancel a missing person record is XM. Identify the record to be cancelled by:

NOT MISSING.

It is required the record be queried to ensure it was removed from the system(s).

Cancellation of the base record will remove all associated supplemental data records as well.

CLEAR A RECORD

Only the entering agency may clear a missing person record. This transaction is used when the entering agency apprehends the subject or is officially advised the missing person has been located and the locating agency has not entered a locate transaction.

The message key to clear a missing person record is CM.

Identify the record to be cleared by:

agency’s ORI (RRI) and case number (RCA).at

It is required the record be queried to ensure it was removed from the system(s).

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Clearing the base record will remove all associated supplemental, image and dental data recordsas well.

PLACE A LOCATE ON A RECORD

The apprehending agency should enter the locate transaction when they find a person in the LEADS/NCIC Missing Person Files after they have completed the hit confirmation process. When a locate message is placed on a missing person record, the record is automatically removed from the files. Do not enter a locate transaction if the apprehending agency is also the entering agency.

The message key to locate a missing person record is LM.

Identify the record to be located by:

The required fields include:

  1. o DETN is used when the entering agency advises the locating agency arrangements are being made to return the missing person to the proper authorities.
  2. o RELD is used when the entering agency advises the missing person will not bereturned to the proper authorities or the locating agency received no information regarding what action should be taken after making an effort to do so.

Optional fields include RCA, RPS, PAR, HIT, NPA, NPF, VNP, VOR and VRC.

Note: The entering agency can request the locating agency not place a locate if a missing person is positively identified by partial body parts, and enough of the body to facilitate a match against the missing person record is still missing. The MIS field should be updated to listwhich body parts were recovered.

ENTER A SUPPLEMENTAL DATA RECORD

Supplemental data records are entered into the LEADS and NCIC to show additional names,dates of birth, scars, marks, tattoos, etc., associated with a missing person.

A base record may have the following supplemental records associated with it:

Missing Person LEADS Manual – 2018 Page 17

The message key to enter a supplemental record is EMN.

Identify the record the supplemental data is associated with by:

The system is designed to allow a total of nine additional data items be input in a single EMN transaction. However, the user’s input form may restrict the number of fields that may be used per transaction.

This example shows four supplemental data items being added to the record for GUY B MISSING.

ORI/OHOHP00L8 NAM/MISSING,GUY B OCA/DAWN-TEST AKA/FISHING,GONE SMT/TAT R ARM SMT/PRCD L EAR SOC/000000010

If there are more than nine data items to be added the user will need to make additional EMN transactions.

It is required the record be queried to ensure the supplemental data was added to the system(s) and the most current printout retained with the agency records.

MODIFY A SUPPLEMENTAL DATA RECORD

There is no modifying transaction for supplemental data. The incorrect information must be cancelled and the correct information entered.

CANCEL A SUPPLEMENTAL DATA RECORD

The message key to cancel a supplemental record is XMN.

Identify the record the supplemental data is associated with by:

  • NAM and OCA
  • NIC and OCA

Missing Person LEADS Manual – 2018 Page 18

LID and OCA

Up to nine data items may be included in a cancel supplemental transaction.

It is required the record be queried to ensure the supplemental information was removedfrom the system(s) and the most current printout retained with the agency records.

ENTER A DENTAL RECORD

Dental characteristics are included for the purpose of matching information against records in theNCIC Unidentified Person File. This information may be obtained using the Missing Person Data Collection Entry Guide and the Missing Person Dental Report available on-line. The Authorization to Release Dental Records form must be signed by the parent or guardian and theNCIC Missing Person Dental Report must be completed by the dentist.

Note: If it is determined dental record information is not available for a juvenile this must bedocumented in the case file and “UNK” is entered in the DCH field.

Only the agency that entered the missing person record may enter the associated dental data.

The message key to enter dental information is ED.

Identify the record to which the dental information is being associated by:

  • NIC and OCA
  • LID and OCA

An entry is required for each and every tooth, which are numbered 01 – 32.

The required fields include:

  • Dental x-rays available (DXR) The only valid values are Y or N
  • Dental models available (MPA) The only valid values are Y or N
  • Dental characteristics (DCH) The codes for this field include:

M, O, D, F, L (restorations for each surface of the tooth)

X (missing)

V (virgin – all teeth present without restorations)

/ (no information on tooth is available)

R (root canal)

C (crown)

ALL (is used in cases where all of the teeth match the default code of

‘virgin’)

UNK (is used in cases where there is no dental information available)

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Note: R & C must be used in conjunction with M, O, D, F, or L. If UNK is entered into theDCH field, it suppresses the dental cross-search against the Unidentified Person File.

Optional field:

Dentist’s remarks (DRE) – Holds a maximum of 50 characters and should contain dentalremarks which cannot be coded in the DXR, MPA, or DCH fields.

MODIFY A DENTAL RECORD

Only the entering agency may modify the dental information associated with a missing person record. The message key to modify a dental record is MD. Identify the dental record by its associated missing person record using:

When modifying the DCH data for a tooth to add additional codes, include the original codesentered if they are still valid.

If the error message of ‘RECORD NOT FOUND’ is returned and the operator feels sure the identifiers are correct, query the record to ensure the dental information was previously entered.

CANCEL A DENTAL RECORD

Only the entering agency may cancel the dental information associated with a missing person record. The message key to cancel a dental record is XD. Identify the dental record by its associated missing person record using:

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OTHER TRANSACTIONS – Table of Contents

OTHER FUNCTIONS.................................................................................................................... 3 BMV QUERIES.......................................................................................................................... 3 INQUIRY BY PERSON’S NAME ............................................................................................ 3 INQUIRY BY PERSON’S SOCIAL SECURITY NUMBER ................................................... 4 INQUIRY BY PERSON’S OPERATOR LICENSE OR STATE ID NUMBER ...................... 4 INQUIRY BY PERSONS DRIVER KEY ................................................................................. 4 EMERGENCY CONTACT QUERY......................................................................................... 5 VEHICLE REGISTRATION QUERIES ................................................................................... 6 INQUIRY BY LICENSE PLATE NUMBER ............................................................................ 6 INQUIRY BY VEHICLE IDENTIFICATION NUMBER........................................................ 7 INQUIRY BY VEHICLE OWNER'S NAME............................................................................ 8 INQUIRY BY VEHICLE OWNER'S SOCIAL SECURITY NUMBER ................................ 10 INQUIRY BY VEHICLE OWNER'S FEDERAL TAX IDENTIFICATION NUMBER ....... 11 DEALER PLATE INQUIRY ................................................................................................... 11 AUTOMATED TITLING PROCESSING SYSTEM (ATPS)................................................. 13 TITLE NUMBER INQUIRY ................................................................................................... 14 TITLE SUMMARY INQUIRY................................................................................................ 15 VEHICLE IDENTIFICATION NUMBER QUERY................................................................ 16 SSN INQUIRY ......................................................................................................................... 16 ADDITIONAL OWNERS INQUIRY...................................................................................... 17 NAME INQUIRY..................................................................................................................... 17 BY BUSINESS/DEALER NAME ........................................................................................... 18

Other Transactions LEADS Manual – 2018 Page 1

WATERCRAFT INQUIRY...................................................................................................... 19 LIEN INQUIRY........................................................................................................................ 19 ESCAPED VIOLENT FELON NOTIFICATION ................................................................... 19 Field Tag Description....................................................................................................... 20 INMATE PROGRESSION SYSTEM (IPS) ............................................................................ 21 IPS INQUIRY........................................................................................................................... 22 ORIGINATING AGENCY IDENTIFIER (ORI FILES) ......................................................... 23 OHIO DEPARTMENT OF TRANSPORTATION HAULING PERMITS............................. 28 HOMELAND SECURITY SCRAP METAL QUERY............................................................ 31 Law Enforcement Access to the Registry & Transaction Database ..................................... 31 LEADS TRAP FILE................................................................................................................. 32 QUERY LEADS DENY FILE ................................................................................................. 33

Other Transactions LEADS Manual – 2018 Page 2

OTHER FUNCTIONS

BMV QUERIES

The Ohio Bureau of Motor Vehicles (BMV) owns and maintains the Driver’s License and State Identification File. This file contains data pertaining to operator licenses and state identificationcards issued to Ohio residents. Information such as the resident’s name, address, social securitynumber, driving record and emergency contact can be found in this file.

LEADS operators have the ability to query the person’s data using:

INQUIRY BY PERSON’S NAME

The message key is DN.

Required field is NAM and is entered last name, first name.

Additional fields are date of birth (DOB) and COU (county of residence). LEADS and NCIC person files are also checked when the search criteria include the DOB.

If the entered search criteria are not an exact match to information stored on the BMV OL File, a list of potential matches is returned. Example:

DNX.OHOHP00L8.PUBLIC, JOHN:19791218#

The BMV returns a listing of possible matches.

DNX.OHOHP4000.PUBLIC, JOHN Q#

100 PUBLIC*JOHN,Q DLN: ZZ000001 1970 W BROAD ST DS.111223333 CLS: B VALID 73 DOB: 05/08/1982 COLUMBUS OH 43218 094 PUBLIC*JOHN,Q%JR DLN: ZZ000099 1970 W BROAD ST DS.222334444 CLS: I NOT VALID 73 DOB: 12/10/2002 COLUMBUS OH 43218 077 PUBLIC*JOHN,L DLN: ZZ000015 1980 W BROAD ST DL.ZZ000015 CLS: D EXPIRED 43 DOB: 05/10/1954 COLUMBUS OH 43218 077 PUBLIC*JOHN DLN: None 1952 W BROAD ST DK.019917658 CLS: SUSPENDED 50 DOB: 02/06/1971 COLUMBUS OH 43218

If additional matches exist, the following information will be shown at the bottom of the message:

TO LIST MORE DRIVERS, SUBMIT THE FOLLOWING:DNX.OHOHP00L8.PUBLIC,JOHN:19791218#.00040.E.02

Other Transactions LEADS Manual – 2018 Page 3

Return to the DN transaction and input the data, i.e., PUBLIC,JOHN:19791218#.00040.E.02from the response into the NAM/ field and transmit the query again.

INQUIRY BY PERSON’S SOCIAL SECURITY NUMBER

The message key is DS.

Required field is SSN and is entered without the hyphens.

The requester field is available to document who is requesting the query to create a computerizedaudit trail.

Note: LEADS and NCIC person files are also checked.

INQUIRY BY PERSON’S OPERATOR LICENSE OR STATE ID NUMBER

The message key is DL.

Required field is OLN. This can be the driver’s license number or the state ID number.

The requester field is available to document who is requesting the query to create a computerizedaudit trail.

Note: LEADS and NCIC person files are also checked.

INQUIRY BY PERSONS DRIVER KEY

The message key is DK.

Required field is OLN Key #.

The BMV assigns a ‘key’ number to all persons entered into their system. If a query has been done by name and the person does not have an Ohio driver’s license, the DN response will showthe key information as DK.99999999 (see above example of a DN response).

DK.OH0313300.019917658 JOHN PUBLIC DOB: 02/06/1971 AGE: 42 1952 W BROAD ST SSN: 000 00 0000 COLUMBUS, OH 43218 KEY: 019917658 COUNTY: 25-FRANKLIN

** PHYSICAL DESCRIPTION ** ** ANATOMICAL DONOR: NOT LISTED ** SEX: U HGT: ' " WGT: 000 HAIR: UNKNOWN EYES: UNKNOWN

** DRIVER LICENSE INFORMATION ** DLN: CLASS: ISS: / / EXP: / / STATUS: FAILURE TO REINSTATE RESTRICTIONS: NONE

Other Transactions LEADS Manual – 2018 Page 4

******************************************************************************** CHECK VEHICLE REGISTRATION

EMERGENCY CONTACT QUERY

The BMV maintains a database to track next of kin. This file contains emergency contact information for persons issued an Ohio driver’s license, commercial driver’s license, temporary permit or state ID card if the person wants to add it. (This file is not to be used as an investigative tool. It should only be used to notify next of kin in an emergency.)

If a DS or DL query is run on a resident who has supplied this information, the message ‘EMERGENCY CONTACT INFORMATION AVAILABLE’ will appear at the bottom of the query response from the BMV.

To view the contact’s information use one of the following message keys. The required data field can be found on the DL, DN or DS response.

The file must be queried by using the appropriate field for OLN or state ID. This file does not recognize the OLN and the state ID numbers as being the same as it does when checking throughthe OLN file. If it is a state ID and it is run as an OLN or vice versa no emergency contactinformation will be returned.

DS response example:

ABSTRACT OLTEST DOB: 05/10/1927 AGE: 80 1970 W BROAD STREET SSN: 777 77 7775 COLUMBUS, OH 43223 KEY: 011886163 COUNTY: 25-FRANKLIN

** PHYSICAL DESCRIPTION ** ** ANATOMICAL DONOR: FORM ON FILE ** SEX: M HGT: 5' 08" WGT: 140 HAIR: BROWN EYES: GREEN

** DRIVER LICENSE INFORMATION ** DLN: ZZ000083 CLASS: D ISS: 05/09/2001 EXP: / / 2 PART LICENSE STATUS: SUSPENDED

ENDORSEMENTS: MOTORCYCLE OTHER ENDORSEMENT PASSENGER -CDL

RESTRICTIONS: MODIFIED DIMMER SWITCH MODIFIED TURN SIGNAL MODIFIED BRAKES LEFT OUT & INSIDE MIRRORS DUAL OUTSIDE MIRRORS

NO BACKGROUND CHECK: 04/19/2006 (HAZMAT ENDORSEMENT REVOKED)

*********************************************************

Other Transactions LEADS Manual – 2018 Page 5

EMERGENCY CONTACT INFORMATION AVAILABLE

ECS response example:

***** NEXT OF KIN / EMERGENCY CONTACT INFORMATION FOR: *****

ABSTRACT OLTEST DOB: 05/10/1927 AGE: 80 1970 W BROAD STREET SSN: 777 77 7775 COLUMBUS, OH 43223 KEY: 011886163 COUNTY: 25-FRANKLIN

CONTACT 1:

JOSEPH M PUBLIC RELATIONSHIP: SON-IN-LAW 8000 FLOWER RD LONDON, OH 43140PHONE: 740 852-0000

VEHICLE REGISTRATION QUERIES

The Ohio Bureau of Motor Vehicles (BMV) owns and maintains the Vehicle Registration File.This file contains data pertaining to vehicles registered to Ohio residents. Information such as a description of the vehicle, the vehicle identification number, the associated license plate and the owner’s personal information can be found in this file.

LEADS operators have the ability to query the vehicle registration data using:

INQUIRY BY LICENSE PLATE NUMBER

Message key is RP.

This transaction also generates additional queries to the BMV OL File, LEADS files and NCICfiles using the SSN, VIN and LIC data from the registration record.

License (LIC)

The system will take up to 10 characters. If the license plate number exceeds ten characters, only the first ten digits should be entered.

Plate Type (COD)

Church Bus CB City (non-expiring) CI Commercial Bus BU Commercial Trailer – includes semi trailer TL Commercial Truck TK

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County (non-expiring) Disabled Veteran (non-expiring) Farm Truck CU DV FM
House Vehicle or House Trailer HV
Moped Motorcycle Motor Home MP MC MH
Non Commercial Trailer NC
Non Commercial Truck NT
Passenger Car Prisoner of War PC PW
Recreational Vehicle (i.e. snowmobile, all terrain) School Bus RV SB
State (non-expiring) Temporary Plate Transit Bus ST TM TB
Watercraft (boat) WC
Requestor (REQ)

15 characters of free text can be used to record the name, unit number or badge numberof the person requesting the query. This will create a secondary audit trail for the transaction.

Example of a RP response.

RP.OHOHP00L8.TST0001,PC.REQ/LEADS PRGM 03/04/09 13:14TST0001 2008 PC (NORMAL ISSUE) EXPIRED/20081001CLOWN*BARTLES,T SOC/001008576 STICKER/910TST00011970 W BROAD ST COLUMBUS OH 43223 2504 SINGLE-OWNER 00001243000019384 2000 PONT ASD -UNKNOWN 4S PURCHASED 01/01/2000TITLE/1234567891 ODOMETER/000001

ISSUED 20080716 BY AGENCY 9980 APPLICATION 963960BG OLD-LIC/TST0001 PLATE COLOR/ SUNBURST VEH COLOR/ CHROMEEND

INQUIRY BY VEHICLE IDENTIFICATION NUMBER

Message key is RV.

This transaction also creates additional queries to both LEADS and NCIC files using the VIN.The Vehicle Identification Number (VIN) can be up to 20 characters. If the actual vehicle identification number is greater than 20 characters, use the last 20 characters to query the database.

Example of a RV response:

RV.OHOHP00L8.00001243000019384 03/04/09 13:20TST001 2008 PC (PER//500) EXPIRED/20080201CLOWN*BARTLES,T SOC/0010085761970 W BROAD ST COLUMBUS OH 43223 2504 UNK OWNER-CODE

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00001243000019384 2000 PONT ASD -UNKNOWN 4S PURCHASED 01/01/2000TITLE/1234567890 ODOMETER/000001

ISSUED 20030904 BY AGENCY 9980 APPLICATION MX49844 OLD-LIC/TST0001 PLATE COLOR/ BICENTENNIAL VEH COLOR/ BROWNEND

INQUIRY BY VEHICLE OWNER'S NAME

Message key is RN.

The owner’s name (NAM) is required and can be input as:

When an inquiry is made by name, an exact match may not occur. However, the response may have retrieved some records. The system assigns values for matching last name, first name,middle initial, title and county codes. Consonants which sound alike are given the same numeric value. Vowels which often sound alike are given no value.

County of residence (COU)

Optional field to help limit the search.

Adjacent county (ADJ)

Optional field to help limit the search.

Example of a RN response:

RN.OHOHP00L8.TEST,RECORD 08/24/04 14:06

TEST*RECORD VIN/12345678900000010 LIC/998ZZZ ,PC10 SPIKERUSH CT PATASKALA OH 43062 EXP/20010218VEH/1973 CHEV TYPE/4S ISSUED/20000118 BY AGENCY 2500 4511

TEST*RECORD VIN/12345678900000010 LIC/999ZZZ ,PC10 SPIKERUSH CT PATASKALA OH 43062 EXP/20040818VEH/1973 CHEV TYPE/4S ISSUED/20000818 BY AGENCY 2500 4511

TEST*RECORD VIN/12345678900000002 LIC/PZZ9999 ,TK10 SPIKERUSH CT PATASKALA OH 43062 EXP/20000531VEH/2000 KENW TYPE/TK ISSUED/19991012 BY AGENCY 2500 4511

END

A response is able to bring back a maximum of six matches. If additional matches exist, the following information will be shown at the bottom of the message:

FOR ADDITIONAL RECORDS, SUBMIT THE FOLLOWING: RN.111223333+143804143606.007

Return to the RN transaction and input the data from the + to the end (IE: +143804143606.007) into the continuation field and transmit the query again.

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INQUIRY BY VEHICLE OWNER'S SOCIAL SECURITY NUMBER

VEH/1991 ISU TYPE/SW ISSUED/20040724 BY AGENCY 8311 8306

Message key is RS.
Social Security Number (SOC) is required.
Response sample:
RS.OH0830300.999999999 PUBLIC*JOHN 500 E HIGH ST 10/01/04 00:04VIN/4A2YC58A60M4323526ANYTOWN OH 45501 LIC/ABC1234 ,PCEXP/20050718

PUBLIC*JOHN,R VIN/1FT3326OE6BLAK5467 LIC/CBA4321 ,TK500 E HIGH ST ANYTOWN OH 45501 EXP/20040531VEH/1981 FORD TYPE/TK ISSUED/20030506 BY AGENCY 8311 8306

PUBLIC*JOHN,R VIN/2M2C058D6M0023526 LIC/T123456 ,TM500 E HIGH ST ANYTOWN OH 45501 EXP/20030829VEH/1991 ISU TYPE/SW ISSUED/20030731 BY AGENCY 8311 0000

PUBLIC*JOHN,R VIN/NONE LIC/LIC1234 ,NT23 MADISON DR ANYTOWN OH 45501 EXP/20030718VEH/1990 HMD TYPE/TL ISSUED/20020615 BY AGENCY 8311 8306

PUBLIC*JOHN,R VIN/1FT3326OE6BLAK5467 LIC/T654321 ,TM500 E HIGH ST ANYTOWN OH 45501 EXP/20030506VEH/1981 FORD TYPE/TK ISSUED/20030407 BY AGENCY 8311 0000

PUBLIC*JOHN,R VIN/1FT3326OE6BLAK5467 LIC/T321456 ,TM500 E HIGH ST ANYTOWN OH 45501 EXP/20030406VEH/1981 FORD TYPE/TK ISSUED/20030308 BY AGENCY 8311 0000

FOR ADDITIONAL RECORDS, SUBMIT THE FOLLOWING:

RS.999999999+000000000000.007

A response will bring back a maximum of six matches per form. If additional matches exist, the following information will be shown at the bottom of the message:

FOR ADDITIONAL RECORDS, SUBMIT THE FOLLOWING: RS.111223333+143804143606.007

Return to the RS transaction and input the data from the + to the end (IE: +143804143606.007) into the continuation field and transmit the query again.

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INQUIRY BY VEHICLE OWNER'S FEDERAL TAX IDENTIFICATION NUMBER

Message key is RF.

Federal Tax Identification Number (TAX) is required.

Example of a RF response:

RF.OH0671200.043624813 03/03/09 11:16

CITY SECURITY VIN/1ABCD23E0FG123456 LIC/T654321 ,TM4000 STATE ROUTE 1 SOMEPLACE OH 43210 EXP/20021003VEH/1989 CHEV TYPE/SW ISSUED/20020904 BY AGENCY 7732 0000

CITY SECURITY INVESTIGATIONS VIN/1ABCD23E0FG123456 LIC/CITY01 ,PC4000 ST RT 1 SOMEPLACE OH 43210 EXP/20030820VEH/1989 CHEV TYPE/SW ISSUED/20021009 BY AGENCY 7731 6766

CITY SECURITY AND INVEST VIN/1DCBA43FGCBA12345 LIC/CITY02 ,PC4000 ST RT 1 SOMEPLACE OH 43210 EXP/20050820VEH/1994 FORD TYPE/SW ISSUED/20040915 BY AGENCY 6712 6705

CITY SECURITY AND INVESTIGATIONS VIN/2PLAF17X0XX654321 LIC/CITY03 ,PC4000 STATE ROUTE 1 SOMEPLACE OH 43210 EXP/20060820VEH/1994 FORD TYPE/4S ISSUED/20050823 BY AGENCY 6712 6766

CITY SECURITY-INVEST VIN/1TDGN13X8X12404847 LIC/INVEST ,PC2000 STATE ROUTE 2 EVERYWHERE OH 44100 EXP/20060820 VEH/2000 CHEV TYPE/SW ISSUED/20050823 BY AGENCY 6712 6778

CITY SECURITY INVESTIGATION INC VIN/1PFPF55X11F101809 LIC/2INVEST ,PC1600 MY TRAIL ROAD ALL FALLS OH 44222 EXP/20090820VEH/2001 FORD TYPE/4S ISSUED/20080912 BY AGENCY 6715 7705

FOR ADDITIONAL RECORDS, SUBMIT THE FOLLOWING:

RF.02345678901+148902736204.007

A response will bring back a maximum of six matches per form. If additional matches exist, the following information will be shown at the bottom of the message:

FOR ADDITIONAL RECORDS, SUBMIT THE FOLLOWING: RS.111223333+143804143606.007

Return to the RF transaction and input the data from the + to the end (IE: +143804143606.007) into the continuation field and transmit the query again.

DEALER PLATE INQUIRY

Four DEALER plate changes were implemented on October 25, 2015:

  1. To obtain dealer plate information, use the RP message key and code ‘DL’ for dealer plate or ‘MD’ for motorcycle dealer plate.
  2. Temporary tags issued by dealers are available by query.
  3. Ohio responds to NLETS RQ queries for dealer plates using the ‘DL’ or MD’ codes.
  4. The ATDP query continues to support old and new formats, but no longer requires the dealer plate code to be entered.

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Note: Dealers plates are not issued an expiration sticker. The query for dealer plates should include all the numbers from left to right, no spaces and no dash.

Each dealer is assigned a master plate number and may have one or more plates associated withit. All plate ranges, except for the master plate, have up to three digits appended to the platenumber to show the plate range.

The message key is ATDP.

Note: This transaction will also check LEADS and NCIC files.

The Dealer Plate Number (DPN) is required. This may be either the master plate number (i.e.: 1234) or a specific plate number (i.e.: 91234).

A query of a dealer permit number will provide the information as to the ownership of thelicense plate only.

The proper way to query a stolen dealer plate is with the small number entered first, however,not everyone enters the plate with the proper format. It is suggested the dealer plates also bechecked without the small number and with the small number at the end.

A specific plate may be queried as such 1234002 or 1234-002 or 002-1234 via ATDP. However, entering and querying the plate number as 0021234 will bring back a NIF response from ATPS.

Dealer Code (COD)

If all of the retrieved data cannot be shown on a single form, the page forward key is shown. Paging is done using the ATPG message key and must be done fairly quickly or it will time out and the operator will need to re-run the ATDP transaction again. See the following section on using the ATPG message key.

Example of an ATDP response to a query on master number 4567:

ATDP.OHOHP00L8.4567,DVPLT/4567 STK/2010032832 EXP/033110 PERMIT#/UD005885 #PLTS/0020SUPER DUPER AUTO SALES TYPE/P DBA/N SEC/Y1200 S MAIN ST

MIAMISBURG OH 45555 CNTY/57 USED MOTOR VEHICLE DEALER LICENSE

4567-4567,9800087949-9800087949 4567-4567002,2010032832-2010032833

4567002-4567002,9800087950-9800087950 4567003-4567003,2010032834-2010032834

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4567003-4567003,9800087951-9800087951 4567004-4567004,2010032835-2010032835

4567004-4567004,9800087952-9800087952 4567005-4567005,2010032836-2010032836

4567005-4567005,9800087953-9800087953 4567006-4567006,2010032837-2010032837

4567006-4567006,9800087954-9800087954 4567007-4567007,2010032838-2010032838

4567007-4567007,9800087955-9800087955 4567008-4567008,2010032839-2010032839

4567008-4567008,9800087956-9800087956 4567009-4567009,2010032840-2010032840

TO PAGE FORWARD, SUBMIT THE FOLLOWING: ATPG.0395.F

ATDP response field definitions:

AUTOMATED TITLING PROCESSING SYSTEM (ATPS)

The BMV maintains the Automated Titling Processing System (ATPS) database. It contains information on all businesses and individuals who have a vehicle title(s) registered within the State of Ohio.

The following queries may be run against the ATPS database:

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TITLE NUMBER INQUIRY

Message key is ATNUM.

The title number (TTL) is required. Title numbers are normally eight to ten numeric digits long.It is possible the number can have an alphabetic character which usually appears at the end of thetitle number.

Example of an ATNUM response – motor vehicle:

TITLE NUMBER/1101588966 TYPE/V STATUS/A ISSUE-DATE/040197 CNTL-NO/024793799

TITLE/1101588966 SSN-FEIN/222222222 DEALER-PERM/ NAME/PLACE*DON STREET/1000 GOOD VIEW CITY/LONDON ST/OH ZIP/43140

PREVIOUS TITLE DATA:

TITLE/1101588966 SSN-FEIN/---------DEALER-PERM/ NAME/LESSON*JOHN STREET/3000 TREE LANE CITY/LONDON ST/OH ZIP/

VIN/22XP20B271871 YEAR/1969 TYPE/---MAKE/DODGE MODEL/XP2 BODY/2D MILES/75200 CD/A COND/F PUR-DATE/032197 PUR-PRICE/50 DUPL-COUNT/ REPL-COUNT/

Example of an ATNUM response – watercraft:

TITLE NUMBER/1100825599 TYPE/W STATUS/A ISSUE-DATE/051795 CNTL-NO/014041411

TITLE/1100825599 SSN-FEIN/---------DEALER-PERM/ NAME/WOULD*RONALD STREET/300 MARY ST CITY/HARKEN ST/OH ZIP/45000

PREVIOUS TITLE DATA:

TITLE/1100825599 SSN-FEIN/---------DEALER-PERM/ NAME/SHREDDED*DAN STREET/200 PAPER DR CITY/GALLOWAY ST/OH ZIP/43119

VIN/ARKD00330966 YEAR/1976 TYPE/ MAKE/ARROWGLAMODEL/COUGAR BODY/ MILES/ CD/ COND/ PUR-DATE/050895 PUR-PRICE/250 DUPL-COUNT/ REPL-COUNT/

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Example of an ATNUM response – boat motor:

TITLE NUMBER/5200289842 TYPE/M STATUS/A ISSUE-DATE/071707 CNTL-NO/086384215

TITLE/5200289842 SSN-FEIN/222222222 DEALER-PERM/

NAME/FLOWER*DAISY*L

STREET/700 S WATER ST CITY/POTTER ST/OH ZIP/43452

PREVIOUS TITLE DATA:

TITLE/5200289842 SSN-FEIN/---------DEALER-PERM/

NAME/MULLIGAN*STEW

STREET/S R 50 CITY/FREE ST/OH ZIP/43222

VIN/X4312135Z YEAR/1975 TYPE/ MAKE/JOHNSON MODEL/85ESL7 BODY/ MILES/ CD/ COND/ PUR-DATE/090304 PUR-PRICE/0 DUPL-COUNT/ REPL-COUNT/

TITLE SUMMARY INQUIRY

Message key is ATSUM.

Title number (TTL) is required. Title numbers are normally eight to ten numeric digits long. It is possible the number can have an alphabetic character which usually appears at the end of the title number.

Example of an ATSUM response – motor vehicle:

TITLE NUMBER/1105882552 STATUS/A TITLE-DEF/V

D/R ISS-DT CONTROL# TYP VIN YR MAKE MILEAGE
O 012909 091053052 O 1G2WX34K5XF678901 1999 OLDS 120536
O 090303 067779385 O 1G2WX34K5XF678901 1999 OLDS 98424
O 082703 067735754 O 1G2WX34K5XF678901 1999 OLDS 98392
O 063003 065621515 O 1G2WX34K5XF678901 1999 OLDS 98315
O 121098 033498259 O 1G2WX34K5XF678901 1999 OLDS 12
Example of an ATSUM response – watercraft:
TITLE NUMBER/7900452284 STATUS/A TITLE-DEF/W D/R ISS-DT CONTROL# TYP VIN YR MAKE MILEAGE
O 083001 047974989 O MRR12345M84A 1984 MRR12104M84A
O 063000 041621240 O MRR12345M84A 1984 MRR12104M84A
O 062700 041630107 O MRR12345M84A 1984 MRR12104M84A

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Example of an ATSUM response – boat motor:

TITLE NUMBER/0700595818 STATUS/A TITLE-DEF/M D/R ISS-DT CONTROL# TYP VIN YR MAKE MILEAGE

O 040307 084147166 O 09876543 2001 JOHNSON

VEHICLE IDENTIFICATION NUMBER QUERY Message key is ATVIN. The vehicle identification number (VIN) is required. This transaction also queries LEADS files using the VIN. Example of an ATVIN response:

VIN/1Z37T3S423548 MAKE/CHEVROLET MODEL/COR YEAR/1973

OWNER NAME STS DEF ISS-DT TITLE-NO STREET CITY STATE ZIP MILEAGE

CURRENT*OWNER A O 091003 1200715838 3000 CORDERS RD COVER CITY OH 43111 56284

PUBLIC WORLD OF CARS INC I O 072903 1200706389 200 E SOUTH STREET SPRINGFIELD OH 45000 56271

PREVIOUS*OWNER*B I O 030402 4701144506 300 GEORGIA AVE LYRIA OH 44333 56207

PREVIOUS*OWNER*A I O 050198 5200378695 4000 SACRAMENTO BLVD DINA OH 44222 55294

SSN INQUIRY Message key is ATSSN. The social security number (SOC) is required. This transaction also queries LEADS files using the SOC. Example of an ATSSN response:

NAME/RECORD*TEST*A SSN/123456789
TITLE-NO STAT DEF ISS-DT VIN-WIN-MIN MAKE YR
2508993027 A V 112807 1G2ZG57N174123456 PONTIAC 2000
2507328831 A V 042505 1HGCD5632RA123456 HONDA 1994
2506819590 I V 071304 1G6CD13B6N4123456 CADI 2010
2506803475 I V 070204 1G6CD13B6N4123456 CADI 1992
2506489442 I V 011504 1GNDT13X83K123456 CHEVROLET 2003
2505091703 I V 120701 2B6HB11Z2XK123456 DODG 1999
2504543495 I V 022301 2C1MR2266W6123456 CHEV 2014

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ADDITIONAL OWNERS INQUIRY

Message key is ATADD.

The title number (TTL) is required. Title numbers are normally eight to ten numeric digits long.It is possible the number can have an alphabetic character which usually appears at the end of the title number.

Example of an ATADD response:

TITLE/0100228443 STATUS/I VIN-WIN-MIN/1HD5DAM20JJ128631 TITLE-DEF/O TYPE-DEF/V VEH-YEAR/1988 VEH-MAKE/HARLEY

## OWNER-NAME SSN-FEIN PERMIT# STREET CITY STATE ZIP

01 PUBLIC*JOHN*Q 211311999 200 ROSEY DR. PEBBLES OH 45666

02 PUBLIC*JOHN*Q 222333999 40 PLACE AVE. PEBBLES OH 45666

NAME INQUIRY

Message key is ATNAM.

The name (NAM) is required. Valid formats for NAM field:

Note: The asterisks (*) must be included in the format as shown.

Additional fields to refine the inquiry include:

Example of an ATNAM response:

NAME NO TITLE-NO SSN ADDRESS CITY STATE ZIP VIN-WIN-MIN YR MAKE TYPE

MCPUBLIC*JOHN*R 01 3103222861 222333999 7000 MEMORY LN FRY OH 45555 JF2FF66611A654321 2001 SUBARU V

MCPUBLIC*JOHN*R 02 7602935647 222333999 100 W HIGH MAKING OH 44333 1PHAF33A18X123456 2008 FORD V

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BY BUSINESS/DEALER NAME

Message key is ATBUS for Business Name.

Message key is ATDLR for Dealer Name.

The business name or dealer name (NAM) is required. The name field will hold up to 30 characters.

Additional fields to refine the inquiry include:

Example of an ATBUS response:

NAME NO TITLE-NO SSN ADDRESS CITY STATE ZIP VIN-WIN-MIN YR MAKE TYPE

PUBLIC JOHN CHEVROLET 01 2504061712 --------1952 W BROAD STREET COLUMBUS OH 43228 1A2BC235D7EF123456 2000 PLYM V

PUBLIC JOHN CHEVROLET 01 2504061711 --------1952 W BROAD STREET COLUMBUS OH 43228 1A3DV124F8GG123456 2002 HOND V

PUBLIC JOHN CHEVROLET 01 2504061710 --------1952 W BROAD STREET COLUMBUS OH 43228 1F3AA3210GG9123456 2013 PONT V

Example of an ATDLR response:

NAME NO TITLE-NO SSN ADDRESS CITY STATE ZIP VIN-WIN-MIN YR MAKE TYPE

PUBLIX AUTO SALES 01 1804059552 --------1952 W BROAD STREET COLUMBUS OH 43228 1F2FF33UUIH123456 2010 OLDS V

PUBLIX AUTO SALES 02 1804045380 --------1952 W BROAD STREET COLUMBUS OH 43228 1H1TL6541KY123456 2011 CHEV V

PUBLIX AUTO SALES 03 1804021194 --------1952 W BROAD STREET COLUMBUS OH 43228 1G3BB44J1F4123456 2012 PONT V

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WATERCRAFT INQUIRY

Message key is ATWIN

The required field for the watercraft inquiry is the watercraft or boat motor number (WCN).

Example of an ATWIN response:

WATERCRAFT#/BUJ23063D202 MODEL/NITRO YEAR/2002 TYPE/WLENGTH/018’2” BOAT/BASSTRACKE

OWNER-NAME STS ISS-DT TITLE-NO PUBLIC*BILL A 011707 8301143362 PUBLIC*WALT I 102606 8301121504 PUBLIX AUTO SALES I 022305 8300936625

LIEN INQUIRY

Message key is ATLN.

Title number (TTL) is required. Title numbers are normally eight to ten numeric digits long. It is possible the number can have an alphabetic character which usually appears at the end of the title number.

Example of an ATLN response:

TITLE/1804231910 VIN-WIN-MIN/1G4EZ13L3MU410390 YEAR/1991

## LIEN HOLDER'S NAME ISS-DT CAN-DT CNTL# STREET CITY STATE ZIP

01 COMMERCIAL INVESTMENTS CORP 022001 042401 052531715 200 6TH NW ANYWHERE OH 44702

ESCAPED VIOLENT FELON NOTIFICATION

Effective September 30, 1999, the Ohio Revised Code was amended to require county sheriff’sto notify all law enforcement agencies in their jurisdiction if a felon escapes from their custodyand when the escapee is found.

ORC Section 341.011(A) states a notification be sent when:

  1. A person who was either convicted of or plead guilty to an offense or was indicted or otherwise charged with the commission of an offense, escapes from a county jail orworkhouse or otherwise escapes from the custody of a sheriff.
  2. The notification shall go to:

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The message key EVFNOT is used to send an escaped violent felon notification.

The LEADS message switch automatically forwards the information to all law enforcement agencies located within the county of the originating ORI as well as the OSHP.

Message Fields:

Field Tag Description

AGY county sheriff’s office

FAC county jail or workhouse of escape

NARR any miscellaneous information which may be helpful in the apprehension of the escapee

NAM required – escapee’s name (Last,First M)

SEX escapee’s sex

RAC escapee’s race

HGT escapee’s height

WGT escapee’s weight

HAI escapee’s hair color

EYE escapee’s eye color

AGE escapee’s age

DESC any clothing description which may be helpful in the apprehension of the escapee

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Example of an EVFNOT message:

*** E S C A P E D V I O L E N T F E L O N N O T I F I C A T I O N ***

PURSUANT TO ORC 341.011(A) WHICH REQUIRES A COUNTY SHERIFF TO NOTIFY ALL LAW ENFORCEMENT AGENCIES WHITIN THEIR RESPECTIVE COUNTY OF AN ESCAPED FELON IN THE CUSTODY:

AGENCY/FRANKLIN COUNTY SHERIFFS OFFICE

INCARCERATING FACILITY/FRANKLIN COUNTY JAIL

ESCAPEE/JOHN R DOE AGE/26 HGT/511 WGT/216 HAI/BRO EYE/BRO RAC/W SEX/M

CLOTHING DESCRIPTION: SUBJECT LAST SEEN IN ORANGE JAIL UNIFORM INMATE #187654 ON BACK OF SHIRT.

NARRATIVE: SUBJECT LAST SEEN AFTER 10 PM BEDCHECK, EX-WIFE RESIDES IN WORTHINGTON AREA.

INMATE PROGRESSION SYSTEM (IPS)

The Inmate Progression System (IPS) is maintained by the Ohio Department of Rehabilitationand Corrections (ODRC). It is used to track the progress of its clients through the corrections system. ODRC provides LEADS with a fresh copy of IPS data on a daily basis so our users canretrieve inmate, parole, and probation information.

Note: For more information, contact www.odrc.ohio.gov .

The information provided to LEADS includes the following data fields:

If an IPS record exists for an individual it will also be displayed when a DS or QW transaction isexecuted.

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IPS INQUIRY

The message key to query the IPS File is IPSQ. The file can be searched in one of the following combinations:

The response to a name inquiry will result in only one record being displayed, since the name inquiry searches for an exact match. Enter the name as last name, first name, middle initial and then title (Jr, Sr, II, or III, etc.) A

comma must separate the last name from the first name, and a space must separate the first name from the middle initial and the middle initial from the title.

The date of birth must be in month, day and year order. The response to an offender number inquiry will result in one record being displayed. This record will be the primary record of an individual. If there is any other records on file with the same offender number, alias names will be displayed at the end of the primary record.

The response to a SSN inquiry will result in at least one record being displayed. If the SSN matches any additional records, they also will be displayed. Do not put a period in the offender number (ONO) when using it to query the file. Example of an IPSQ response:

**** INSTATE **** INSTATE **** INSTATE **** MKE/INMATE PROGRESSION SYSTEM RECORDONO/A53621300 NAM/PUBLIC,JOHN DOB/19950121 SSN/11122333 ALIAS/P RAC/W SEX/M HAI/BLKEYE/BRO HGT/600 WGT/210ADM/20061026 EXP/20080808STATUS/PAROLE REASON/DECLARED PRC VIOLATOR AT LARGEINSTITUTION/NORTH CENTRAL CORRECTIONAL INSTITUTION LINK/A41731300

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ORIGINATING AGENCY IDENTIFIER (ORI FILES)

NCIC is a nationwide computerized information system established as a service to all criminal justice agencies whether it is at the local, state, or federal level.

Agencies that wish to utilize the data stored in the nationwide system must request an originating agency identification number from NCIC, commonly referred to as an ORI. These ID numbers and their accompanying information are maintained by NCIC in a file of which may be queried.

The message key QO is used to determine if an ORI exists in NCIC, the agency it belongs to and its current status – active or retired.

In the example below, the ORI OHOHP0040 was queried:

1L01004E,MRI32964500H0HP00L8 ORI/OHOHP0000 ATR/SHP COLUMBUSTYP/1 CT1/614 466-2660AN1/OHIO STATE HIGHWAY AN2/PATROLSNU/2855SNA/W DUBLIN GRANVILLE RD CTY/COLUMBUS STA/OHZIP/43235-0000FOC/OHCINLC/0001 DTE/19981005 0000 EDT DLU/19981005

UNLESS OTHERWISE NOTED, THIS LEADS THROUGHPUT IS EXEMPT FROM PUBLIC RECORDSREQUESTS PER ORC:149.43 AND OAC:4501:2-10-06.

MRI: 3296458 IN: #141954 AT 25FEB2009 13:03:32 OUT: OHOHP00L8 #17 AT 25FEB2009 13:03:32

Note: The response returned shows ORI OHOHP0000. This is because NCIC looks at the first seven positions of the ORI to match their file, unless the ninth position happens to be an alpha character – then they match on the entire nine positions.

The following are the explanations of the codes used in the TYP field of the QO inquiry.

See the NCIC Operating Manual for more information on ORIs.

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LEADS also maintains a file with data on agencies who have an active or inactive participation agreement, as well as retired agencies. This agreement lets the agencies use the message switch to input, modify, and query data.

Agencies approved to participate in LEADS shall be granted access subject to the following restrictions:

1. Full access (entry, retrieval, and administrative message capabilities):

a) The terminal must be staffed twenty-four hours a day, seven days a week, every day of the year.

b) The agency must have the authority to act and to pursue persons entered as wanted when apprehended by another agency per the pick-up radius contained within the record.

c) Intrastate regional systems under criminal justice management control whose central computer system is staffed twenty-four hours a day, seven days a week, every day of the year.

2. Inquiry only (non-entering, retrieval and administrative message capabilities):

a) Terminals which do not have the capability to make entries.

b) Non-criminal justice agencies permitted access to LEADS.

3. Mobile access device access:

a) Agencies utilizing mobile access devices, as defined in rule 4501:2-10-01 of the Administrative Code may have full retrieval and message switching capabilities, including CCH data and hard copy printouts of all LEADS output.

b) CCH information and/or hard copy printouts in the mobile access device environment are governed by the same rule/policy as hard wired devices. Any agency wishing to provide mobile access device service must have written approval of the CSO and must comply with applicable rules.

c) A mobile access device shall not be utilized in lieu of a traditional LEADS workstation in an office environment without expressed written consent of the CSO or his/her designated authorized agent.

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4. Non-terminal agency:

a) An agency which qualifies for an ORI may enter into an agreement with the CSA/LEADS for LEADS service. LEADS will provide the non-terminal agency with a copy of the participation agreement and make available the administrative rules, operating manual and training materials applicable to LEADS practitioners (road officers, secretaries, clerks, etc.). Non-terminal agencies authorized to receive LEADS data are certified as such in a database prepared/maintained by LEADS which is accessible to all terminal agencies. Unauthorized non-terminal agency ORI's will be denied inquiry capabilities.

Note: Terminal agencies must use the non-terminal ORI for inquiry functions when the request is initiated by the non-terminal agency.

The message key to query an ORI in LEADS is QORI.

In the example below, the ORI OHOHP0040 was queried:

AGENCY ID :OHOHP0040

AGENCY INFO :ADDED: 19940214 UPDATED ON: 20141119 BY: RQ366262

AGENCY NAME :OSHP -LEADS CONTROL -COLUMBUS

ADDRESS :1970 WEST BROAD STREET :3RD FLOOR

CITY :COLUMBUS STATE: OH ZIP: 43223

MAILING NAME :LEADS CONTROL :

ADDRESS :P O BOX 182075 : CITY :COLUMBUS STATE: OH ZIP: 432182075 ADMINISTRATOR :JOHN PUBLIC TITLE: ADMINISTRATOR AGENCY TAC :JANE DOE TITLE: TAC ASSISTANT TAC : PHONE NUMBER :6144663518 6144663055 6147281240 FAX NUMBER :6146442459 COUNTY CODE :25 OSP-DISTRICT: 6 QUADRANT :F AGENCY CLASS :02 STATE AGENCY TYPE: 01 LAW ENFORCEMENT ENTRY/UPDATE :Y COMMENTS : =========================== ORI :OHOHP0040 ORI INFO :ADDED: UPDATED ON: 20140301 BY: -ORI TYPE :01 DIRECT MASTER ORI :OHOHP0040 COMMENTS : ASO :LEADSD003

*** END OF RECORD ***

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The following are the explanations of the codes used in the Agency Class, Agency Type, ORI Type and Agency Access of the QORI inquiry.

01 = Retired (agency no longer exists) 02 = Non-terminal 03 = Non-terminal with MDT access only 04 = Direct with Interface (agency have both direct connect & terminals behind interface) 05 = No LEADS Access (agency no longer an agreement with LEADS)

The ASO field indicates the terminal station name or the interface server to which it connects.

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ORION FILE

NLETS hosts the ORION File. This is a file of ORI’s populated and maintained by the individual state CSO. ORI’s in this file are allowed to run/receive traffic via NLETS.

The message key to query an ORI in ORION is TQ.

This file can be queried by ORI or Location or Federal Department or Location and Type.

In the example below, the ORI OHOHP0040 was queried:

TR.OHORION00

11:40
02/25/2015 58896
11:40
02/25/2015 58426 OHOHP00L8*MRI3330273 TXT ORI/OHOHP0040 LOC/COLUMBUS

STATE CONTROL TERMINAL 1970 WEST BROAD ST (JUST WEST OF IS70 INTERCHANGE)COLUMBUS, 43218-2075

TYPE -SA PHN # (614)466-3055FAX # (614)644-245924 HR SERVICE W/TERMINALANY AGENCY EMPLOYED BY A STATE WITH STATEWIDE JURISDICTION USER IS AUTHORIZED TO SEND/RECEIVE ADMINISTRATIVE MESSAGES.USER IS AUTHORIZED TO SEND/RECEIVE CHRI.USER IS AUTHORIZED TO RECEIVE DMV DATA. USER IS AUTHORIZED TO OTHER NLETS MESSAGES. ORI IS ACTIVE BASELINE PRIORITY IS -00 AUTHORIZED TO ADD/CANCEL ORISAUTHORIZED TO PERFORM CONTROL TERMINAL FUNCTIONS OWNER: OH CREATED: 3/24/1999 UPDATED: 2/6/2001 CERTIFIED: 9/22/2008 REMARKS:

UNLESS OTHERWISE NOTED, THIS LEADS THROUGHPUT IS EXEMPT FROM PUBLIC RECORDSREQUESTS PER ORC:149.43 AND OAC:4501:2-10-06.

MRI: 3330283 IN: #11472 AT 25FEB2015 13:40:57

OUT: OHOHP00L8 #19 AT 25FEB2015 13:40:57

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The following are explanations of the codes used in the TYPE field:

OHIO DEPARTMENT OF TRANSPORTATION HAULING PERMITS

The ODOT Special Hauling Permit office provides the service of issuing special hauling permitsto any trucking company, government agency, or individual traveling Ohio’s roadways with oversized and/or overweight vehicles. Law enforcement agencies have a way of viewing thepermit and if necessary to void the permit thru LEADS. Permit compliance of the Ohio HaulingPermit is solely the responsibility of law enforcement agencies throughout Ohio.

When querying the status of a permit, the permit number (nine digits) along with the revision number (one or two digits) must be entered.

When voiding a permit, only the permit number (nine digits) will be entered. The comments field is a mandatory field and must note the reason for voiding the permit.

As with any record cleared/cancelled from LEADS, the record must be queried after voiding tomake certain the correct record has been voided.

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The following is an example of a permit query response:

ODOT SPECIAL HAULING PERMIT: STATUS: ACTIVE PERMIT NUMBER: 0101263547 REVISION: 2 ORIGIN: INDIANA DOT NUMBER: 123456 DESTINATION: KENTON (190 PALES RD)ROUTES: US-30 E, US-68 S, OH-31 SISSUED DATE: 09/10/2007

COMPANY: STEEL AND MACHINERY TRANSPORT ADDRESS: 3680 W 179TH STREET CITY: HUMMOND STATE: IN ZIP: 46323

EFFECTIVE DATES : 09/11/2007 TO 09/15/2007COMMENT: LOAD DESCRIPTION: STEEL COILS LOAD LENGTH: 30-0 WIDTH: 12-2 HEIGHT: 10-2 POWER UNIT

MAKE: FRHT LICENSE: 1038308 STATE: IN AXLES: 3 LENGTH: 23-2 WIDTH: 8-6 HEIGHT: LEGAL TRAILER 1: MAKE: REINKE LICENSE: 298109ST STATE: IL AXLES: 2 TRAILER 2: MAKE: SIEBERT LICENSE: KWT6888 STATE: OH AXLES: 2

TRAILER 3:
MAKE: LICENSE: STATE: AXLES:
TRAILER 4:
MAKE: LICENSE: STATE: AXLES:
TRAILER 5:
MAKE: LICENSE: STATE: AXLES:
OVERALL LENGTH: 76-0 WIDTH: 14-3 HEIGHT: 15-6
GVW: 100000
AXLE 1:

WEIGHT: 12000TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8 AXLE 2: WEIGHT: 12000TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8 AXLE 3: WEIGHT: 12000TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8 AXLE 4: WEIGHT: 12000TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8 AXLE 5: WEIGHT: 12000TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8 AXLE 6: WEIGHT: 12000TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8 AXLE 7: WEIGHT: 12000 TIRE COUNT: 2 TIRE WIDTH: 11 SPACING: 18-8

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The following is an example of a permit that is out of date:

QSHP.OHOHP00L7.PER/080000077.REV/1ODOT SPECIAL HAULING PERMIT STATUS: EXPIRED PERMIT NUMBER: 080000077 REVISION: 1 NOTES: ORIGIN: MI LINE DOT NUMBER: 55555 DESTINATION: COLUMBUS -70 & ROME-HILLIARD RD ROUTES: US-23 S,I-475 S,I-75 S,I-70 EISSUE DATE: 03/12/2008 ISSUE TIME: 02:40:45 PM ISSUED BY: 1158

COMPANY: TEST TRUCKING ADDRESS: 1610 W. BROAD CITY: COLS5678901234567890 STATE: OH ZIP: 43222

EFFECTIVE DATES: 03/12/2008 TO 03/16/2008COMMENT: NONE LOAD DESCRIPTION: CAT 443 DOZER

The following is an example of a permit that has been voided:

QSHP.OHOHP00L7.PER/080000070.REV/2ODOT SPECIAL HAULING PERMIT STATUS: PERMIT VOIDED

PERMIT VOIDED BY: RPUBLIC PERMIT NUMBER: 080000070 REVISION: 2 NOTES: ORIGIN: A DOT NUMBER: 654321 DESTINATION: B ROUTES: 123 ISSUE DATE: 04/01/2008 ISSUE TIME: 12:39:25 PM

COMPANY: FAKE FABRICATING CORP. ADDRESS: 3240 MAHONING AVE. -PO BOX 1032 CITY: FAKE STATE: OH ZIP: 44482

EFFECTIVE DATES: 04/01/2007 TO 04/05/2008COMMENT: VOIDED BY RICHARD PUBLIC LOAD DESCRIPTION: TEST EMPTY TRAILER LOAD LENGTH: 1' 0" WIDTH: 1' 0" HEIGHT: 1' 0" POWER UNIT

MAKE: KEN LICENSE: 999999 STATE: OH AXLES: 4 LENGTH: 26' 0" WIDTH: LEGAL HEIGHT: LEGAL

TRAILER 1:
MAKE: T1 LICENSE: 4444 STATE: OH AXLES: 3
TRAILER LENGTH 20' 0"
TRAILER 2:
MAKE: T2 LICENSE: 44444 STATE: OH AXLES: 3
TRAILER 3:
MAKE: T3 LICENSE: 5555 STATE: OH AXLES: 3

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HOMELAND SECURITY SCRAP METAL QUERY

Every scrap metal and bulk merchandise container dealer must be registered with the Ohio Dept. of Public Safety, which will maintain an online registry. Failure to register is a Felony of the 5th degree, O.R.C. 4737.04(B) (1). The Ohio Dept. of Public Safety will maintain a “Do Not Buy From” list for use by law enforcement and scrap metal/bulk merchandise container dealers. The list will be accessible to law enforcement agencies through CIMS. Agencies will be required to provide information for inclusion into the list.

Effective on January 1, 2014:

Scrap metal/bulk merchandise container dealers are required to report transactions through an electronic transaction reporting system maintained by the Ohio Dept. of Public Safety, O.R.C. 4737.045(E).

For complete text on the law visit http://www.legislature.state.oh.us/

Law Enforcement Access to the Registry & Transaction Database

Access is available at no cost through the Contact and Information Management System (CIMS) and through a query in the Law Enforcement Automated Data System (LEADS).

To obtain a CIMS account:

  1. Go to www.homelandsecurity.ohio.gov
  2. Click on “Contact and Information Management System (CIMS)”
  3. “Don’t Have a CIMS Account?” Follow instructions to submit CIMS application

Message Key is SCRPQ

Data fields for query:

Name (searches Manager and Owner fields)

Street Name

City

County

Zip

Facility name

Search criteria (Active, Revoked or both)

Response indicates if dealer is active or not

SCRPQ.OHOHP00L8.NAM/.STR/.CIT/.COU/Franklin.ZIP/.FAC/.ACT/B

** 16 Records found.

Facility: Fake Iron & MetalStatus: Active

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Address1: 1952 W Broad Street

Address2:

City: Columbus OH 43207

County: Franklin County

Manager: Public, John

Manager Phone: (Work) 6144435196 (Cell) 6147465819

Manager E-mail: jpublic@fakeiron.net

Owner: Publix, Fake

LEADS TRAP FILE

What is the Trap File?

The LEADS Trap File is a database containing vehicle plate numbers, social security numbers, driver’s license information, VIN numbers and any other pertinent information of officers engaged in high-risk investigations, covert operations, and/or surveillance.

How Does the Trap File Work?

When the administrator of an agency determines a LEADS Trap would be beneficial to officer safety and/or an investigation, the administrator contacts LEADS. The following information is to be provided to LEADS:

  • The reason for the Trap
  • The name of the officer (s) involved (Exact Match)
  • The operator’s license number of the officer (s) involved
  • The social security number of the officer (s) involved
  • The license plate number of the vehicle (s) involved
  • The VIN number of the vehicle (s) involved

The same information should be supplied if the request is being submitted to track Officer Violator Contacts with a suspect. The request for a LEADS Trap must include a 24-hour a day contact number for whomever the administrator designates as the law enforcement agency contact. (LEADS will not enter a Trap without a 24-hour a day contact person).

Following the entry of this information, when any law enforcement agency makes a query of the entered trap information, the LEADS control room receives an alert. Upon receiving the alert, the 24 hour a day contact person is notified by LEADS their officer or suspect has been queried. They are provided with the name of the agency which made the query. In turn, they should contact the querying agency immediately to limit the possibility of compromising the officer’s cover or losing a suspect.

Periodically, not less than twice a year, Trap entries shall be validated upon notification from LEADS. Failure to validate entries will result in the removal of Trap entries from the system.

For more information on the LEADS Trap File, contact LEADS at (614) 752-4382.

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QUERY LEADS DENY FILE

The Query LEADS Deny (QLD) is to assist in pre-employment checks during the hiring process.

Who has access to the Query LEADS Deny File?

This message key is available ONLY to Terminal Agency Coordinators (TAC/ATAC). It gives the TAC the ability to see if a potential employee has been denied access to LEADS.

How Does the Query LEADS Deny File work?

The QLD transaction checks against user records and can be queried by:

  • OLN or
  • First Name and Last Name Expected results are as follows: If any user matching the query is found in LEADSDENY status, the caveat will list:
  • Found a valid user ID for the values given: OLN or First and Last Names
  • Match found in LEADS Deny File. Contact LEADS Administration before requesting access.

If any user is found but not in LEADSDENY status, the caveat will list:

  • Found a valid user ID for the values given: OLN or First and Last Names
  • No match found in LEADS Deny File. Agency may proceed with requesting access or contact LEADS Administration with questions.

If no user found, the caveat will list:

  • Could not find a valid user ID for the values given: OLN or First and Last Names
  • No match found in LEADS Deny File. Agency may proceed with requesting access or contact LEADS Administration with questions

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PARTS FILE – Table of Contents

PARTS FILE................................................................................................................................... 2 INQUIRY OF A STOLEN VEHICLE/BOAT PART RECORD ............................................... 3 ENTER A STOLEN VEHICLE/BOAT PART RECORD.......................................................... 3 MODIFY A STOLEN VEHICLE/BOAT PART RECORD....................................................... 5 CANCEL A STOLEN VEHICLE/BOAT PART RECORD ...................................................... 6 CLEAR A STOLEN VEHICLE/BOAT PART RECORD ......................................................... 6 PLACE A LOCATE ON A STOLEN VEHICLE/BOAT PART RECORD .............................. 7 DATA FIELDS ASSOCIATED WITH A STOLEN VEHICLE/BOAT PARTS RECORD ..... 8 Field Tag -Description ............................................................................................................ 8

Parts File LEADS Manual – 2018 Page 1

PARTS FILE

Any component containing a serial number which has been stolen from a vehicle or boat may be entered into the LEADS/NCIC Part Files. Once the information about these parts has been entered into the system it can then be modified, cancelled, located, cleared or queried.

Stolen vehicle/boat part information is stored in the NCIC Vehicle/Boat Part File and the LEADS Part File.

The following criteria must be met to enter a stolen part into the LEADS and NCIC systems:

  1. A theft report has been made. The entering agency must ensure the entry is kept up-todate.
  2. If the part was stolen in another state, an agency from the state of registry can enter a record for the part. The identity of the agency holding the theft report is to be listed in the miscellaneous field.
    1. The following stolen items may be entered into the Part File:
      • a vehicle identification number plate
      • certificate of origin/certificate of title (blank or associated with a vehicle)
      • items with a serial number such as a backhoe, hay baler, engine, transmission, battery, carburetor, door, bumper, hubcap, un-mounted truck camper, etc.
  3. Only the agency holding the theft report and having primary jurisdiction over the place of the actual theft should make the entries. The only exception is when a non-terminal or non-entering agency has an agreement (Holder of the Record) with a terminal agency to enter their records.

Note: Do not enter entertainment devices such as radios and tape players taken from or with a vehicle – these belong in the Article File.

The record retention period for stolen vehicle/boat parts is as follows:

  1. A record, which contains either a SER or OAN, will remain on file for the balance of the year entered plus 4 years. For example, a record entered in 2004 will be retired 01/01/09.
  2. A record which has been located will retire 10 days after the locate is placed.

Vehicle/boat part records are required to be validated when they are between 60 and 90 days old and yearly thereafter.

Parts File LEADS Manual – 2018 Page 2

INQUIRY OF A STOLEN VEHICLE/BOAT PART RECORD

The LEADS/NCIC Stolen Parts File contains data entered by law enforcement agencies. Responses received are based on information entered. Officers contemplating an arrest or recovery of the stolen part based on this information must confirm the hit first.

Queries transmitted with the VIN, SER or OAN data, will cause a search of the Part File records and the VIN field of all the records stored in the person files.

The message key used to search the Parts File is QV.

The data which may be used to search on are:

To use the image indicator (IND) option:

ENTER A STOLEN VEHICLE/BOAT PART RECORD

Whenever an entry is made for a non-terminal or non-entering agency, the ORI of the non-terminal or non-entering agency is to be placed in the MIS field of the record. Do not enter a non-terminal or non-entering agency ORI in the ORI field.

The following message keys are used for entering a stolen part:

Parts File LEADS Manual – 2018 Page 3

Stolen part records require the following fields: MKE ORI BRA CAT DOT OCA MIS At least one of the following identifiers must be included: SER OAN Originating Agency Case Number (OCA): NCIC suggests a truck-mounted camper with a serial number be entered into the Part File with the same OCA as the truck record entered in the Vehicle File.

Miscellaneous (MIS): This field is to contain a brief description of the stolen part. When parts are stolen along with the vehicle or boat, cross reference the records from the

two files by entering the NIC of the related record in the MIS field of each entry.

Serial Number (SER): Is required if the category (CAT) is OB (outboard motor). If a certificate of title is stolen, the title number goes in the SER field. If a VIN plate is stolen, the vehicle identification number goes in the SER field.

Owner Applied Number (OAN): If using both SER and OAN, the OAN cannot be the same as the SER. Engine Power or Displacement (EPD): The EPD field is only input when the CAT code is EN or OB. Should the engine power or displacement contain a fraction or decimal, place the whole number in the EPD field and then show the entire number in the MIS field. Brand Name (BRA):

If the entry is for a VIN plate, engine, or transmission, the BRA code for the make of the vehicle from which the part was stolen, e.g., FORD, CHEV, PLYM, etc., should be used. ENGN should be used when entering stolen engines manufactured by companies other

than vehicle manufacturers – the complete brand name must be entered in the MIS field.

Parts File LEADS Manual – 2018 Page 4

TRMN should be used when entering stolen transmissions manufactured by companies other than vehicle manufacturers -the complete brand name must be entered in the MIS Field.

PART is used when there is no NCIC assigned code for the part’s brand name – the manufacturer's name must be entered in the MIS Field.

If the entry is for a stolen certificate of origin (CTO) or certificate of title (CTT), the BRA code for the manufacturer of the vehicle identified on the certificate should be used.

CERF should be used when the entry is for a blank CTO or CTT with a pre-assigned serial number.

If the entry is for construction and/or farm and garden equipment, such as a bucket scoop or harrow, it should be entered using the BRA code for manufacturer of the equipment from which the part was stolen, e.g., DEER or MASS.

If the record is transmitted and one of the combinations below matches a vehicle/boat part record already on file, it will reject as a duplicate. The user will receive the message ‘REJECT ON FILE’ and the IDX number of the existing record.

After transmitting the entry and no errors are found, the user will receive a message advising the record is pending and has been forwarded to NCIC.

If NCIC accepts the entry, the user will receive a message indicating the NIC number and the record will be entered into the LEADS Vehicle/Boat Part File.

If NCIC doesn’t accept the entry, the record is not stored in the LEADS Part File. Make the required correction and transmit the entry again.

It is required the record be queried to ensure the entry was applied to both LEADS and/or NCIC. A second party check must be documented and the most current printout retained with the agency records.

MODIFY A STOLEN VEHICLE/BOAT PART RECORD

A modification transaction is used to add, delete, or change information on a part record. Only the entering agency may modify a part record.

Note: Part records in located status cannot be modified.

Parts File LEADS Manual – 2018 Page 5

The message key to modify a part record is MP. Identify the record to be modified by:

  • NIC and OCA
  • SER and OCA

Complete the field(s) to be modified and transmit the data.

Once the transaction passes the system edits, the user will receive a message advising the LEADS record has been modified.

The modification is not complete until the user receives a modify accepted response from NCIC. If NCIC rejects the modification, the LEADS record does not retain the updates.

It is required the record be queried to ensure the modifications were applied to both LEADS and/or NCIC. A second party check must be documented and the most current printout retained with the agency records.

CANCEL A STOLEN VEHICLE/BOAT PART RECORD

Only the entering agency may cancel a part record. This transaction is used when the entering agency determines the record is invalid. The message key to cancel a part record is XP. Identify the record to be cancelled by:

  • NIC and OCA
  • SER and OCA Date of Cancellation (DOC) is required and must be either today’s date or yesterday’s date. The Reason for Property Record Removal (RPP) value may be either ‘CASE DROPPED’ or

‘NOT STOLEN’.

It is required the record be queried to ensure the record was removed from both LEADS and NCIC.

CLEAR A STOLEN VEHICLE/BOAT PART RECORD

Only the entering agency may clear a part record. This transaction is used when the entering agency recovers the part or is officially advised the part has been recovered by another agency.

Parts File LEADS Manual – 2018 Page 6

The message key to clear a part record is CP. Identify the record to be cleared by:

  • NIC and OCA
  • SER and OCA Date of Clear (DCL) is required. Additional data fields which can be included in the transaction are:
  • RRI, RCA, RPP, NPA, NPF, VNP, VOR and VRC If the record is in located status, only the date of clear is necessary. If the record is in active status, the recovering agency ORI (RRI) and their case number (RCA)

should be included.

It is required the record be queried to ensure the record was removed from both LEADS and NCIC.

PLACE A LOCATE ON A STOLEN VEHICLE/BOAT PART RECORD

A locate transaction should be entered when an agency, other than the entering agency, recovers a stolen part and has followed the hit confirmation process. The message key to locate a part record is LP. Identify the record to be located by:

  • NIC and OCA
  • SER and OCA The Date of Recovery (DOR) is required. Additional data fields which can be included in the transaction are:
  • RCA, RPP, NPA, NPF, VNP, VOR, and VRC The entering agency will receive an administrative message the part has been located. A located part record is removed from the file ten days after the initial locate is placed If a second locate is placed on the part within the 10 day period, the record will be immediately

removed from the files.

Parts File LEADS Manual – 2018 Page 7

DATA FIELDS ASSOCIATED WITH A STOLEN VEHICLE/BOAT PARTS RECORD

Field Tag Description

BRA brand name CAT category DCL date of clear DOC date of cancel DOT date of theft EPD engine displacement or engine power IDX LEADS file identification number (assigned by the system) LKA linkage case number LKI linkage agency identifier MIS miscellaneous field NIC NCIC identification number (assigned by the system) NOA notify originating agency NPA number of persons apprehended as a result of stolen part being located NPF number of missing persons found OAN owner applied number ORI originating agency identifier RCA recovering agency’s case number RPP reason for property record removal RRI recovering agency identifier SER serial number VNP value of part when it was recovered VOR value of other property found when part was recovered VRC value of contraband found when part was recovered VYR vehicle year

Parts File LEADS Manual – 2018 Page 8

TOWED/IMMOBILIZED VEHICLE FILE – Table Of Contents

TOWED/IMMOBILIZED VEHICLE FILE................................................................................... 2 INQUIRY .................................................................................................................................... 3 ENTER A TOWED/IMMOBILIZED VEHICLE RECORD...................................................... 3 MODIFY A TOWED/IMMOBILIZED VEHICLE RECORD................................................... 4 CANCEL A TOWED/IMMOBILIZED VEHICLE RECORD................................................... 4 CLEAR A TOWED/IMMOBILIZED VEHICLE RECORD ..................................................... 5 DATA FIELDS ASSOCIATED WITH THE TOWED/IMMOBILIZED VEHICLE RECORD5 Field Tag Description ............................................................................................................ 5

Towed/Immobilized Vehicle File LEADS Manual – 2018 Page 1

TOWED/IMMOBILIZED VEHICLE FILE

The LEADS Towed Vehicle File was created to assist agencies in managing/tracking vehiclesthat have been towed and/or immobilized by law enforcement agencies when certain driving under suspension (DUS) or driving under the influence (DUI) violations occur. In addition, the law provides for owner notification by law enforcement agencies when certain actions occur in the courts.

When vehicles are towed and/or immobilized as the result of lawful compliance, the information concerning the vehicle may be entered into the LEADS Towed Vehicle File. Once the information about the towed/immobilized vehicle has been entered into the system, it can then bemodified, cancelled, cleared or queried.

When the owner of a vehicle contacts an agency to see if their vehicle has been towed, or to report the vehicle as stolen, the operator can query the file by the license plate number or vehicleidentification number. A hit on the file will return information on the license and/or vehiclealong with other vehicle information, such as the conditions for releasing the vehicle to theowner and operating condition.

The response to an inquiry is not limited to the agency that made the entry. Hence, an operator making a query on the file could receive a response indicating the vehicle was towed/immobilized by an agency in another jurisdiction. In a case like this, the party inquiringabout the vehicle is to be directed to contact the agency who made the entry.

For record purposes, a vehicle is any motor driven conveyance designed to carry its operator,except a boat. In addition, towed trailers can be entered in the Towed/Immobilized Vehicle File.

The record retention period for towed vehicle records is as follows:

Towed vehicle records are required to be validated when they are between 60 and 90 days oldand yearly thereafter.

Automated notices are generated on the Date-of-Pre-trial Date (DPT) and the ImmobilizationPeriod To (IPT) date. In addition, notices are sent seven days after the Immobilization Period To(IPT) date and 60 days after the Immobilization Period To (IPT) date. The automaticallygenerated notices will have a caption indicating the message was generated by LEADS and the reason it was sent. The notices will be generated each day of the week at approximately 4:00

a.m. Updates to the entry should be made at this time based on the status of the case.

Towed/Immobilized Vehicle File LEADS Manual – 2018 Page 2

INQUIRY

The LEADS Towed Vehicle File contains data entered by law enforcement agencies. Responses received are based on information entered. The message key to query the Towed File is TV. There are two query options:

  1. For a specific vehicle by using either the LIC or VIN
  2. For all records entered by the user’s agency. Place a ‘Y’ in the ‘All’ field and your agency’s ORI in the ‘Querying ORI’ field.

Note: This will display all towed vehicle records from oldest to newest.

ENTER A TOWED/IMMOBILIZED VEHICLE RECORD

Whenever an entry is made for a non-terminal agency or non-entering agency, the ORI of thenon-terminal agency or non-entering agency is to be placed in the MIS field of the record. Do not enter a non-terminal agency ORI or non-entering agency ORI in the ORI field.

The message key to enter a towed vehicle record is ET. The required fields are: ORI TYP OCA DTW RTW VCD STA VTF CFR At least one of the following identifiers must be included:

Towed/Immobilized Vehicle File LEADS Manual – 2018 Page 3

Once the record passes the system edits, the user will receive a message of ‘RECORD ENTERED’ along with a display of the record.

The LEADS Vehicle and License Plate Files are automatically cross-checked when an operatorattempts to enter a towed/immobilized vehicle into the system. If a matching stolen vehicle orlicense plate record is found, the towed/immobilized vehicle entry will be rejected and the stolenvehicle or license data will be displayed on the screen with a message to contact the enteringORI. The agency receiving the reject message should contact the entering ORI and confirm thehit.

It is required the record be queried to ensure the entry was applied to LEADS. A second party check must be documented and the most current printout retained with the agency records.

MODIFY A TOWED/IMMOBILIZED VEHICLE RECORD

A modification transaction is used to add, delete, or change information on a towed/immobilizedvehicle record. Only the entering agency may modify the record.

The message key to modify the towed/immobilized vehicle record is MT.

Identify the record to be modified by:

  • VIN and OCA
  • LIC and OCA

Complete the field(s) to be modified and transmit the data.

Once the transaction passes LEADS, the user will receive a message advising the LEADS recordhas been modified.

It is required the record be queried to ensure the entry was applied to LEADS. A second party check must be documented and the most current printout retained with the agency records.

CANCEL A TOWED/IMMOBILIZED VEHICLE RECORD

Only the entering agency may cancel a towed/immobilized vehicle record. This transaction is used when the vehicle has been released to the owner or agent by the entering agency.

The message key to cancel the towed/immobilized vehicle record is XT.

Identify the record to be cancelled by:

  • VIN and OCA
  • LIC and OCA

It is required the record be queried to ensure it was removed from LEADS.

Towed/Immobilized Vehicle File LEADS Manual – 2018 Page 4

CLEAR A TOWED/IMMOBILIZED VEHICLE RECORD

Only the entering agency may clear a towed/immobilized vehicle record. This transaction is used when the courts have ordered the vehicle released to the owner.

The message key to clear the towed/immobilized vehicle record is CT.

Identify the record to be cleared by:

The Date Vehicle Released (DVR) should also be included in the transaction

It is required the record be queried to ensure it was removed from LEADS.

DATA FIELDS ASSOCIATED WITH THE TOWED/IMMOBILIZED VEHICLE RECORD

Field Tag Description

CFR conditions for release CID number of court ordered immobilization days DOR date record entered (assigned by the system) DPT date of pretrial DTR date of trial DTW date vehicle towed DVR date vehicle released FUD follow up date IDX LEADS file identification number (assigned by the system) IPF immobilized from date IPT immobilized to date LIC license plate number LIS license plate state of issue LIT license plate type LIY license plate expiration year MIS miscellaneous data OCA originating agency case number ORI originating agency identifier RTW reason vehicle towed STA vehicle stored at TYP towed type – reason VCD vehicle condition VCO vehicle color VIN vehicle identification number VMA vehicle make VMO vehicle model VST vehicle style VTF vehicle towed from VYR vehicle year

Towed/Immobilized Vehicle File LEADS Manual – 2018 Page 5

VALIDATIONS – Table of Contents

VALIDATIONS ............................................................................................................................. 2 VALIDATION PROCEDURE.................................................................................................... 2 VALIDATION OF IMAGES...................................................................................................... 3 VALIDATION OF CONCEALED HANDGUN LICENSE ...................................................... 4 VALIDATION PROCEDURE.................................................................................................... 4

Validation LEADS Manual – 2018 Page 1

VALIDATIONS

Validation procedures are to be formalized and copies of these procedures must be maintained on file. In addition, documentation and validation efforts must be maintained for review during an audit.

To comply with the LEADS and/or NCIC requirements concerning entered records, each record must be validated within 60 to 90 days of entry and annually thereafter. Missing juveniles are required to be validated initially at 30 days and annually thereafter. Validations are necessary to ensure accurate and timely data is entered and that invalid entries are removed in a timely manner.

While the entering agency shall be responsible for the entered records into LEADS and/or NCIC systems, the non-entering agency shall provide complete supporting validation documentation to the entering agency at the time of validation. These actions aid in minimizing an agency’s possible involvement in litigation due to inaccurate or invalid records entered.

VALIDATION PROCEDURE

When an agency retrieves the list of records to validate each month from LEADS, it is imperative the agency checks to ensure the person or property is still wanted or missing.

Wanted Persons:

  1. Check against the original active files.
  2. Check with the court to ensure the court has not recalled the warrant and failed to notify your agency. Document the response on your records.
  3. Entries made by your agency for a non-entering agency must be validated as part of your validation process OR validated by the non-entering agency. Validation documentation must be obtained from the non-entering agency indicating status of the entered record.
  4. If unable to obtain a definite, positive response, cancel the entry.

Missing Persons:

  1. Missing juveniles are required to be validated initially at 30 days and annually thereafter. The missing juvenile validation also includes attempting to obtain dental record information.
  2. Check with the parent, guardian, or other reporting person on a missing person, as the subject may have returned without notification to your agency. Document the response on your records.

Validation LEADS Manual – 2018 Page 2

  1. Entries made by your agency for a non-entering agency must be validated as part of your validation process OR validated by the non-entering agency. Validation documentation must be obtained from the non-entering agency indicating status of the entered record.
  2. If unable to obtain a definite, positive response, cancel the entry.

Protection Orders:

  1. Check against your files to ensure it is still active.
  2. Check with the court to ensure the court has not cancelled or modified the protection order and failed to notify your agency. Document the response on your records.
  3. Entries made by your agency for a non-entering agency must be validated as part of your validation process OR validated by the non-entering agency. Validation documentation must be obtained from the non-entering agency indicating status of the entered record..
  4. If unable to obtain a definite, positive response, cancel the entry.

Stolen Cars, Parts and Property:

  1. Check against your files to assure it is still active.
  2. Check with the owner and/or the insurance company to ensure the property, vehicle or part was not returned without your knowledge. Document the response on your records.
  3. Entries made by your agency for a non-entering agency must be validated as part of your validation process OR validated by the non-entering agency. Validation documentation must be obtained from the non-entering agency indicating status of the entered record.
  4. If unable to obtain a definite, positive response, cancel the entry.

VALIDATION OF IMAGES

Verify the image attached to the base record is the correct image.

Validation LEADS Manual – 2018 Page 3

VALIDATION OF CONCEALED HANDGUN LICENSE

The monthly validation printout for Concealed Handgun License will only have listed those entered or modified 3 months prior to the current validation date. This means only one validation for the 5 year issuance of a permit, unless the entry is modified during the 5 year time frame. It will show up on the validation list 3 months from when the entry was modified.

To complete the Concealed Handgun License validation, verify the license is still active and verify the name and address entered.

VALIDATION PROCEDURE

To access the validations, you must have TAC certification. You can access the validations in the CJIS Launchpad (CJIS Links) or http://10.19.234.135/Reporting/SecureWeb/Validation.aspx

The records are available AFTER the first Saturday of the month.

The validation document is due to be submitted electronically by the 15th of the month. A copy must be retained for your records.

Note: There is also a validation manual in CJIS Manuals for your review.

Validation LEADS Manual – 2018 Page 4

VEHICLE FILE – Table of Contents

CRITERIA FOR ENTRY ............................................................................................................... 2 STOLEN OR FRAUDULENTLY OBTAINED VEHICLE CRITERIA .................................... 2 INQUIRY OF STOLEN/FELONY VEHICLE RECORDS ........................................................ 3 ENTER A STOLEN/FELONY VEHICLE RECORD ................................................................ 4 MODIFY A STOLEN/FELONY VEHICLE RECORD.............................................................. 8 CANCEL A STOLEN/FELONY VEHICLE RECORD ............................................................. 9 CLEAR A STOLEN/FELONY VEHICLE RECORD ................................................................ 9 PLACE A LOCATE ON A STOLEN/FELONY VEHICLE RECORD ................................... 10 DATA FIELDS ASSOCIATED WITH A STOLEN/FELONY VEHICLE RECORD............. 10 Field Tag Description....................................................................................................... 10

Vehicle File LEADS Manual – 2018 Page 1

CRITERIA FOR ENTRY

The purpose of the LEADS and NCIC Vehicle Files is to provide assistance in the recovery of stolen vehicles or vehicles involved in the commission of a crime (felony vehicle). A stolen vehicle may be entered if a theft report has been made. Once the information about the vehicle(s) has been entered into the system, it can then be modified, cancelled, located, cleared or retrieved for inquiry purposes.

A vehicle is any motor driven conveyance with the exception of a boat designed to carry its operator. Aircraft and trailers are also to be entered in the Vehicle File.

  1. An un-recovered stolen vehicle can be entered if a theft report has been made. The entering agency must maintain the entry in an up-to-date status.
  2. If a vehicle was stolen in another state, an agency from the state of registry can enter a record for the vehicle. The identity of the agency holding the theft report is to be listed in the miscellaneous field.
  3. A loaned, rented or leased vehicle that was not returned can only be entered if an officialpolice theft report is made or a filed complaint results in the issuance of a warrantcharging embezzlement, theft, etc.
  4. A felony vehicle can be entered immediately providing the whereabouts of the vehicle isunknown.
  5. Only the agency holding the theft report and having primary jurisdiction over the place ofthe actual theft should make the entry. The only allowable exception is when a non-terminal agency or non-entering agency has a written agreement with a terminal agency toenter their records.

Note: A loaned, rented, driving without consent, unauthorized use or leased vehicle that has not

been returned may not be entered in the file unless an official police theft report is made

or a filed complaint results in the issuance of a warrant charging embezzlement, theft, etc.

STOLEN OR FRAUDULENTLY OBTAINED VEHICLE CRITERIA

Previously, vehicles obtained fraudulently were considered a civil matter and were not to be entered into LEADS/NCIC as a stolen vehicle. It has been determined the entry of vehicles obtained by fraud/deception is permitted providing a theft report is filed and the vehicle(s) in question is listed in the theft report.

Some examples of fraudulent theft may include, but are not limited to, the following:

  • Theft by deception
  • Purchased with counterfeit money
  • Purchased with counterfeit/fraudulent checks
  • Purchased with counterfeit/fraudulent money orders
  • Purchased with stolen or fraudulent credit cards

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This decision impacts only the VEHICLE Entry File. The record retention period for stolen vehicle records is as follows:

  1. A record that does not have either a VIN or OAN is removed from the file 90 days after entry.
  2. A record, which contains either a VIN or OAN, will remain on file for the balance of the year entered plus 4 years. (IE: a record entered in 2004 will be retired 01/01/09.)
  3. A record which has been located will be removed 10 days after the locate is placed. The record retention period for felony vehicle records is 90 days from date of entry. Vehicle records are required to be validated when they are between 60 and 90 days old and yearly

thereafter.

INQUIRY OF STOLEN/FELONY VEHICLE RECORDS

Responses received are based on information entered. Officers contemplating an arrest or recovery of the vehicle based on this information must confirm the hit first.

The following message keys are used to search the Vehicle File:

  • QV Allows the user to search by NIC, VIN, OAN, SER, VMA, LIC and LIS
  • QW Allows the user to search by LIC or VIN Note: Using the IDX field will search only the LEADS Vehicle File. To use the Related Search Hit (RSH) option:
  • N = (default)
  • Y = The system will return additional records which have the same ORI/OCA as theprimary hit response and all records linked by the LKI/LKA data in the primary hit response. See the NCIC Operating Manual for more details.

To use the image indicator (IND) option:

  • N = (default)
  • Y = system will return images associated with the primary hit response There is also a message key which allows users to query only the LEADS Vehicle Hot File:
  • VEH – Produces a listing of vehicle records entered by the specified ORI for the indicated month.

Vehicle File LEADS Manual – 2018 Page 3

ENTER A STOLEN/FELONY VEHICLE RECORD

Whenever an entry is made for a non-terminal or non-entering agency, the ORI of the non-terminal or non-entering agency is to be placed in the MIS field of the record. Do not enter a non-terminal or non-entering agency ORI in the ORI field.

The following message keys are used for entering a stolen/felony vehicle record:

  • EV enter stolen vehicle
  • EV-A enter stolen vehicle, occupant(s) armed
  • EV-F enter stolen vehicle, occupant armed and hold for prints
  • EV-P enter stolen vehicle, hold for latent prints
  • EF enter felony vehicle
  • EF-A enter felony vehicle, occupant(s) armed
  • EF-F enter felony vehicle, occupant armed and hold for prints
  • EF-P enter felony vehicle, hold for latent prints Stolen vehicle records require the following fields: ORI MKE OCA DOT VYR VMA VST At least one of the following identifiers must be included: VIN OAN LIC (along with LIS, LIY, and LIT) Felony vehicle records require the following fields: ORI MKE OCA DOT VMA At least one of the following identifiers must be included: VIN LIC (include LIS, LIY, and LIT if available) Vehicle Identification Number (VIN):

If the VIN is a state assigned or nonconforming 17 character number, place the word SVIN in the first four characters of the MIS field.

If the VIN has more than 20 characters, place the last 20 characters in the VIN field and entire number in the MIS field.

Vehicle Make/Manufacturer (VMA):

When entering a vehicle whose VMA is not in the official NCIC listing, place the appropriate code (from the list below) in positions 1 – 4 of the VMA field and the manufacturers name in positions 5 – 24 of the field (do not leave a space between positions 4 and 5). If the code is only three characters, position four is left blank.

Example: CYL TOMAHAWK AEROBLUEBIRD

Vehicle File LEADS Manual – 2018 Page 4

VMA CODE

Aircraft AERO All terrain vehicle ATV Construction Equipment COEQ Dune buggy, go-cart, golf cart, motorized wheelchair or ride-on toy SPEC Farm and garden equipment FARM Motorcycle CYL Snowmobile SNOW Trailer TRLR Truck TRUK

If a motorcycle make is not listed for the ATV manufacturer, the VMA code ATV must be entered in the VMA Field, and the manufacturer's name must be entered in positions 5 through 24 of the VMA Field (NCIC 2000) or in the MIS Field.

Refer to NCIC 2000 Operating Manual, Vehicle Section for more information.

Vehicle Model (VMO):

  • VST = EB, EN, MV or OP the VMO must be: blank, ATV, CYL, DUN, GOF, GRT, SKT, SKW, TOY, TRA, TRW or WHE
  • VMA = ASVE the VMO must be AV or REP
  • VMA = COEQ the VMO must be CE
  • VMA = FARM the VMO must be FE
  • VST = MB, MC, MD, MK, MS, or MY the VMO must be CYL
  • VMA = SNOW or a valid snowmobile code the VMO must be: SKT, SKW, TRA, TRW or WHE
  • VMA = TRLR or HMDE the VMO must be TL
  • VMA = TRUK the VMO must be TK Vehicle Style (VST):

The Ohio BMV codes pick-up trucks, vans and sport utility vehicles (SUVs) as VST/SW. Only use VST/SW for the automobile style STATION WAGON.

  • PICK-UP TRUCK must be VST/PK
  • VAN must be VST/VN

Vehicle File LEADS Manual – 2018 Page 5

SPORTS UTILITY VEHICLE (SUV) must be VST/LL

If VMA = ATV or SPEC, the VST must be either OP, EB, EN or MV and the MIS field must contain the manufacturer name.

All-terrain vehicles ATVs should be entered with the motorcycle VMA code listed in the NCIC 2000 Code Manual, the VMO code CYL and VST code MV.

Example: VMA/HONDA VMO/CYL VST/MV

License Plate (LIC):

If the license plate number exceeds ten characters enter only the first 10 characters in the LIC field and the full plate number in the MIS field.

The LIC will not accept any special characters, this includes hyphens. Enter the plate number with the hyphen in the MIS field.

Dealer plate numbers should be entered top to bottom, left to right.

State of Issue (LIS):

If the plate has the inscription ‘US GOVERNMENT’, the LIS code should be US.

Expiration Year (LIY):

If the plate expired more than one year ago, it cannot be entered.

Use NX for a non expiring plate.License Plate Type (LIT)

AM Ambulance AP Apportioned AQ Antique, Classic, Historic, Horseless Carriage, Vintage AR Amateur Radio or Citizen's Band Radio AT All Terrain Vehicle BU Bus CC Consular Corps CI City-Owned or Municipal Vehicle CL Collegiate CM Commemorative CN Conservation, Environmental, Wildlife CO Commercial CU County-Owned Vehicle DA Drive-Away DB Dune Buggy DD Dentist DL Dealer DP Diplomatic

Vehicle File LEADS Manual – 2018 Page 6

DU Duplicate, Reissue, or Replacement DV Disabled Veteran DX Disabled Person, Handicapped Person, Window Placard EX Exempt FD Fire Department FG Foreign Government FM Farm Vehicle HI Hearing Impaired IP International Plate IT In-Transit JJ Judge or Justice LE Legislative, U. S. LF Law Enforcement LS Legislative, State, Senator MC Motorcycle MD Motorcycle Dealer MF Manufacturer ML Military Vehicle, Canadian MP Moped MR Armed Forces Reservist, Military Reservist MV Military Vehicle, U.S. MY Aero Aircraft (military, all types) NG National Guard Member NP Aero Aircraft (civilian, non-passenger) OB Omnibus OR Organization PC Passenger Car PE Personalized/Customized PF Professions (but not physician) PH Doctor, Physician, Veterinary PP Aero Aircraft (civilian, passenger) PR Press PS Professional Sports Teams PX Pharmacist RE Reciprocal (or Reciprocity) RV Rented Vehicle or Trailer SC Special Purpose Commercial Veh, Welding Truck SN Snowmobile ST State-Owned Vehicle SV School Vehicle TK Truck TL Boat Trailer, Trailer TM Temporary TP Transporter TR Semi Truck, Truck-Tractor

Vehicle File LEADS Manual – 2018 Page 7

TX Taxi

US U.S. Government Vehicles

VF Metal of Honor, Prisoner of War, Purple Heart, Veteran of Foreign Wars,

Vietnam Veteran

ZZ All Others (Not Listed): All Terrain Vehicle (Unregistered), Snowmobile

(Unregistered)

If the record is transmitted and one of the combinations below matches a stolen/felony vehiclerecord already on file, it will reject as a duplicate. The user will receive the message ‘REJECTON FILE’ along with the IDX number of the existing record.

  • Stolen combinations: VIN, VMA and ORI LIC, LIS, LIY, LIT and ORI OAN, VMA, OCA and ORI
  • Felony combinations: VIN, VMA and ORI LIC, LIS, LIY, LIT and ORI

After transmitting the entry and no errors are found, the user will receive a message advising thatthe record is pending and has been forwarded to NCIC.

If NCIC accepts the entry, the user will receive a message indicating the NIC and the record willbe entered into the LEADS Vehicle File.

If NCIC does not accept the entry, the record is not stored in the LEADS Vehicle File. Please make the required correction and transmit the entry again.

It is required the record be queried to ensure the entry was applied to both LEADS and/or NCIC. A second party check must be documented and the most current printout retained with the agency records.

MODIFY A STOLEN/FELONY VEHICLE RECORD

A modification transaction is used to add, delete, or change information on a stolen/felony vehicle record. Only the entering agency may modify a vehicle record. Note: Vehicle records in a located status cannot be modified. The following message keys are used to modify a vehicle record:

  • MV modify a stolen vehicle record
  • MF modify a felony vehicle record Identify the record to be modified by:
  • NIC and OCA
  • LIC and OCA
  • VIN and OCA Complete the field(s) to be modified and transmit the data.

Vehicle File LEADS Manual – 2018 Page 8

Once the transaction passes the system edits, the user will receive a message advising the LEADS record has been modified.

The modification is not complete until the user receives a modify accepted response from NCIC.If NCIC rejects the modification, the LEADS record does not retain the updates.

It is required the record be queried to ensure the modifications were applied to both LEADS and/or NCIC.

CANCEL A STOLEN/FELONY VEHICLE RECORD

Only the entering agency may cancel a stolen/felony vehicle record. This transaction is used when the entering agency determines the record is invalid.

The message keys to cancel a vehicle record are:

  • XV cancel stolen vehicle
  • XF cancel felony vehicle Identify the record to be cancelled by:
  • NIC and OCA
  • LIC and OCA
  • VIN and OCA Date of Cancellation (DOC) is required and must be either today’s date or yesterday’s date. The Reason for P